[Unisfa] Committee Meeting minutes 05/04/17

[natasha gilford]

Hi everyone,


Things for your Eyes


  *   Swancon Raffle is on! Buy raffle tickets for the chance to win a membership to Swancon this year. They are 1 for $2 and 3 for $5 and can be bought in the clubroom. The raffle will be drawn on April 9th at 5pm.
  *   Cameron Hall Quiz Night - Tickets are now on sale! The quiz night will be at the Tav on the 12th of May. Either get a ticket for $15 or buy a table of 8 for $100. This will be a great inter-club event and there will be some awesome prizes.
  *   Edward would like people to contact him about any comments/feedback about last year’s camp from anyone who went.
  *   We are going to paint the room! If you have any preferences on colours and how you want the Unisfa atmosphere to be, please contact Annique.


UniSFA Committee Meeting 05/04/2017


Attending: Annique, Edward, Natasha, Harry, Simon, Katherine, Finley, Jack and Kurt

Absences: None


Begin: 4:30


1. Committee Reports

President

Have put the money box on the wall and set up that, done book for it, swan-con raffle which is happening, had Space meeting and spoken with Casey, done risk assessment, did fridge run, Busy bee event, did paint swatches that we can talk more on.

Vice President

Camps! sent in booking and they haven’t got back to him yet but they should do by Thursday or Friday. We can move onto planning and he has now read every uwa policy about planning except for government policies such as the liquor control act. Edward will do his RSA and read up on other things as well.

Secretary

Did my First Aid training and got my certificate, organised a proposed timetable for welfare week and will go more into that later.



Treasurer

The balance right now is $11492.64. which is a bit down from last week but we did make a lot of purchases.  There was a fridge run which cost $266.85 and the camp deposit was $250  and also the vacuum cleaner was cover budget coming to $237. The cleaner cost more than expected because the cheaper ones would have broken a lot more easily and this one will last. However, we will need someone to help bring it to uni. Also did screenings of Home and Iron Fist.

Librarian

Made sponsor crawl event on Facebook and 2 books have gone up for burning with only Dogbert’s Clues for the Clueless has been taken by someone and only the Webster’s dictionary remains for anyone who wants it. Done first aid also looked at appeals and set up the book theme of the while.

Fresher Rep

Made Fresher event and poster is near completion, it looks really good.

OCM Report - Finley

Kept Jack alive and also got first aid certificate.

OCM Report - Jack

Organising space unisfa collaborative event and made sure that Annique did add triffords to the risk assessment form. The logos have been put together so we can hand them into the guild for posters. The emp for stargazing is almost finalised and just need Annique’s part.

OCM Report - Kurt

Been working on poster and almost finalised and have also been updating the screenings and unisfa pinned posts.


2. Events

  *   SwanCon

  *   is a thing, buy raffle tickets and people should come along,  It is$2 if it’s your first time to swan-con on one of the days. most committee have not been before.
  *   Raffle drawn next sunday at 5pm. Annique will not buy a ticket to make sure it is all above board.

  *   Sponsor Crawl

  *   Simon has had a response from Stefan’s who will donate some books and we will also get 10% discount that day. So we’ll be getting donations from Stefan’s Bookshop and White Dwarf.



  *   Easter Picnic

  *   23 April, 11am-3pm. Harry and Edward have noticed that most events have about 10 posters up around the uni. Annique has talked to Casey and usually clubs will get 30 posters and they will be cycled through up until the event. The closer to the event, the higher the priority. We will also want to put some around the clubroom and in Cameron Hall. Harry says he is willing to spend more for posters. Annique has messages from Arts union who say that we can put flyers or posters up in their clubroom. We will ask about other Cameron Hall clubs whether we can poster up in their clubrooms as well.
  *   little flyers can be drafted up by Edward - tardis background usually

  *   Quiz Night

- We can start selling tickets. They’re selling for $15 individually or buy 8 for $100. People will probably pay for it in notes so we need it to be separate from normal money system. We could use the raffle box when raffle is over. Annique says probably will use a different moneybox. Unigames does money bags where cash is put into bag and then into cash box with label. We will probably do that with the plastic bags and if we need to, we can get more from guild. Tickets are now on sale!

  *   Welfare Week

  *   Patrice from Student Assist is willing to give a quick talk on one of the days about what they do and resources that can be accessed.
  *   Monday 22nd May - Bob Ross screening
  *   Tuesday 23rd May - Bake-off day/evening - maybe not official event?
  *   Wednesday 24th May - committee meeting - disney sci-fi - Treasure Planet
  *   Thursday 25th May - Finley’s chillposting/shitposting
  *   Friday 26th May - Pyjama party w/Patrice talk on welfare


  *   Camp

  *   1st to the 4th December
  *   DARE want a credit card so they can charge us if we break things and Harry has agreed to use his as Guild will not let us use theirs. DARE will probably get back to us by Thursday or Friday.
  *   Main purpose/attraction? - socialise with members of the club in a relaxed atmosphere maybe?
  *   people who went to camp last year, contact Ed about feedback, Patrick has loads of feedback.
  *   people with cars. we will need committee members with cars so we can drive back trouble-makers and for any emergencies. We will need someone sober each night for this.
  *   swimming? No
  *   3 months members can come to camp. This way you can not just buy membership and ticket on the same day.  We could consider limiting to just current students but decide that would stop too many people from coming
  *   Ed is event manager so has to be sober for the whole event and needs a second in command to do the same. Annique is willing and as is Harry to be second-in-commands.
  *   RSA - Annique has one and every committee member needs to send theirs through.
  *   food and safety checks - Jack sends link for a certification website.
  *   leadership training, everyone needs to do this  who has not already done so. next one is in study break.
  *   Expected number of guests - 25


3. Screenings

  *   Monday - low turnout for Iron Fist so Harry will end it. Lucifer instead with Simon
  *   Tuesday - Little Shop of Horror’s w/Tim and maybe Wizard of Oz if can find a copy
  *   Wednesday - committee meeting, Danger 5 w/Theo
  *   Thursday - Finley Shitposting - sonic boom with the wiiU
  *   Friday - Twilight Zone screening w/harry
  *   Want to do Alien screening in time for Unisfa goes Alien covenant - Ed can make emp for it in May


4. Book Removal


New Appeals on Current Burn List


Jonathan Livingston Seagull - Appeal described it as

  *   bird teleporting through time and space and referenced in other sci-fi fantasy books
  *   surreal v sci fi fantasy - where do we draw the line?
  *   more people have come in and read it since it was put up so it has sparked more interest.
  *   We decide to wait until next week for voting on this book.


Books to Be Removed


Rainbow Six by Tom Clancy

  *   Motion to remove from library - motion fails with 4 votes for and 5 against
  *   Book is saved and will be placed back into the library


The Sum of All Fears - Tom Clancy

  *   Motion to remove from library - motion passes unanimously
  *   The book’s original donor will be contacted first and then if it is not wanted by them, it will be placed on the Removed books shelf in Unisfa for members to have for free


Clear and Present Danger by Tom Clancy

  *   motion to remove from library - motion passes unanimously
  *   The book’s original donor will be contacted first and then if it is not wanted by them, it will be placed on the Removed books shelf in Unisfa for members to have for free


Aggressive Retail Therapy by Grant Watson

  *   Motion to remove from library - motion passes unanimously
  *   The book’s original donor will be contacted first and then if it is not wanted by them, it will be placed on the Removed books shelf in Unisfa for members to have for free


Today’s 1st Sensation Boy George

  *   Motion to remove from library - motion passes unanimously
  *   The book’s original donor will be contacted first and then if it is not wanted by them, it will be placed on the Removed books shelf in Unisfa for members to have for free


Questions by Members on Burn List


• How many times can committees put a book up for the burn?


Simon will only put the book up once however we cannot promise the same for future

librarians. Simon will give a list of successfully appealed books to the next librarian.



• Can we impose something like if its saved once its saved for 2 years or so and put on a

booklist to get freshers interested in it? Main issue with this is that future committees

may not give as much consideration to older members/ life members as the current

committee.Essentially to stop things getting chucked because the people who know

about it aren’t paid members but still care about the club and have an online presence.


We would have to discuss this at an OGM to make this constitutional for there to be a delay. Future committees should not be bound by our committee decisions and they will still be elected officials representing their members so we cannot control who they listen to. For people who are no longer paid members, they can still comment on the Faceboook  posts or use other methods to persuade paid members to object to book removal decisions. The committee does read the Facebook comments which can influence the final decision unless there are at least 5 appeals on the one book.

Although we will make a list of the saved books so that new and current members can be recommended them. We’ve already had a higher interest in the library since the book removal began.


Books up for Burn List

  *   Hannibal by Thomas Harris

  *   It's your favourite psycho-ologist, he's eating people and doing bad psych. He continues to be surprisingly human and refuses to become the literal monster he should be, rip the fantasy.
  *   Motion to add to burn list - Motion passes with 9 votes for and 1 vote against


  *   Black Sunday by Thomas Harris

  *   A deranged pilot is flying a blimp and it trying to crash it into a stadium during the super bowl, can they be stopped? It's a crime/psychological thriller, fantasy/scifi not present.
  *   Motion to add book to Burn List - Motion passes unanimously


  *   Cloudstreet by Tim Winton

  *   An Australian suburban drama that is a classic  not sci-fi fantasy,
  *   motion to place in burn list - passes unanimously


  *   Nosepicking for Pleasure by Roland Flicket

  *   This is exactly what it sounds like, a comprehensive guide of how to enjoy picking your nose.
  *   Motion to add to burn list - Motion passes unanimously


  *   City of God by Cecelia Holland

  *   The Borgias and the Papal State are in conflict and a secretary/spy for the Borgias is in the middle of it. Roman politics and nary a mythological creature in sight.
  *   Motion to add to burn list - Motion passes unanimously


These books will be placed on the Burn List for 2 weeks and during this time members can send their objections to unisfa-librarian at guild.uwa.edu.au<mailto:unisfa-librarian at guild.uwa.edu.au>


5. Book Theme

  *   people should write reviews
  *   Book club is happening on Thursday

- urban fantasy - tying into Fantasy sans Tolkien


6. Tenancy


Tenancy still have not come over  and told us whether we’ll have a clubroom over study break with the changes to the lockers.


Painting the room and re-doing the floors

  *   paint swatches have been brought to the meeting by Annique
  *   We need to organise before we have opportunity over winter break
  *   Annique will start discussion on Facebook about what people want for the vibe - spacey/fantasy/hospital waiting room/go for comfy librarian feeling
  *   paint cost will be taken into consideration
  *   We can’t have too dark colours because heat is a thing and not too light because things can be gross
  *   Ideas for paint - please tell us
  *   Floors should hopefully look similar to outside the clubroom


Busy Bee

  *   We need to move all books out of cupboard to put back into bookshelves, leak seems to be fixed
  *   Anthologies back into boxes
  *   We need to have our books on display




7. General Business


Facebook

  *   We have over 500 people in Facebook group  so we can no longer invite everyone to events
  *   This is hurting our events as we cannot invite everyone and not everyone is friends with the entire club membership
  *   Solutions - We can do a purge in which we maybe could remove non-active former members. Then if people ask we can put them back in and only people who are not bothered will be off the Facebook page
  *   by not active - we will check when joined and look for activity on page, going to events, comments, etc.
  *   40th anniversary is happening next year so we should make sure that former members can still be contacted. We do still have e-mail addresses so we could contact them that way.
  *   Katherine will try to invite freshers to events and make friends on Facebook but this is only a temporary solution.
  *   Maybe ask older members who would know which people are no longer members or life members and who aren’t active members anymore and would not be bothered about being removed from the Facebook group.
  *   We could make the page public however there are concerns such as that public events are an issue in who we want to invite as well as people who do not want some things that are posted to be made public.
  *   Annique will contact older members and discuss options.


Vacuum

  *   Harry needs help to get vacuum to clubroom
  *   Katherine will pick up Harry and vacuum for busy bee


E-mails

  *   e-mails are still being sent to old committee
  *   for some old committee so we should check
  *   Natasha will contact guild about why this is happening and how to stop this soon.


Finley - committee is good and they’re doing a good job. We love Finley.


Finish: 5:48


Action Items


Annique - send risk assessment to Jack for Star-gazing, Busy Bee reminder for CCC, talk to older members

Edward - unisfa flyers for Arts Union - camp in general, send him feedback on last year’s camp

Natasha - see guild about e-mails and also stay alive, food safety check

Harry - check uniprint, food safety check

Simon - library things - eternal action item, food safety check

Katherine - pick up harry and vacuum, keep on poster, food safety check

Finley - keep Jack and themselves alive, food safety check

Jack - see guild about printing posters, stay alive, food safety check

Kurt - see guild about printing posters, food safety check

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