[Unisfa] Committee Meeting Minutes 12/04/17
natasha gilford
natashagilford1 at hotmail.com
Thu Apr 13 21:16:12 AWST 2017
Hi everyone,
Things For Your Eyes
* Edward would like suggestions and feedback for this year’s camp so please message him with any ideas
* Lost Property is a thing and photos of the different items are below the minutes. If they are not collected within two weeks, they will be placed with Guild.
* Sponsor Crawl
* April 21st at 11am
* Either splurge and buy stuff or contribute to the club buying stuff at White Dwarf, Steffan’s Bookshop, Comic Zone and loads more
* Stargazing Night!
* -April 22nd at 5pm-11pm at Lesmurdie Falls National Park
* Tickets are $5 for members of Unisfa and Space and $10 for non-members
* Tickets include drink, sausage sizzle (includes vegetarian options) and a turn on the telescope
* Easter Picnic
* April 23rd at 11am-3pm at the King’s Park Pioneer Women’s Memorial
* Come have fun and enjoy the Easter Egg Hunt
* Unisfa Goes: Spy School Musical
* May 4th at 7:30pm-9:30pm at the Dolphin Theatre
* Come to the new Pantomime production and enjoy spies, musicals, J.O.C.K’s and N.E.R.D’s
* Cameron Hall Quiz Night
* Tickets are now on sale!
* May 12th at 6pm-11pm at the Tav
* Tickets are $15pp or $100 for a table of 8
* This will be a great inter-club event and there will be some awesome prizes!
UniSFA Committee Meeting 12/04/2017
Attending: Annique, Edward, Natasha, Harry, Simon, Katherine, Finley, Jack, and Kurt.
Absences: None
Begin: 4:30pm
1. Committee Reports
President
Swancon raffle happened and David Thatcher won so congratulations to him. Then had no idea how to transfer due to technical difficulties but will still try and do so soon. The Busy Bee happened where the clubroom was cleaned and we moved the books. Also did a Barbarella screening went to the tenancy meeting, made the Quiz night event although haven’t posted it yet to wait for meeting to confirm. Also put up lost property post and after two weeks these things will go to guild. Annique also made a poll about aesthetic for the clubroom painting.
Vice President
Went to the Busy bee and made a take-one box for flyers and pamphlets which we can put more stuff into. Tidied up stationary and got even more camp news which he will go into later.
Secretary
I have subscribed and unsubscribed members, spoken to guild and Soc about our emails and will discuss that later. Also have panicked about assignments.
Treasurer
Did multiple screenings, made a deposit, bought a vacuum and brought it in, made budgets for things as well.
Librarian
The books are back on shelves with some space from books gone from mould. The book buy is next week so the list for that is being sorted. Simon is getting his wisdom teeth out tomorrow so will be out of commission for a while and may only respond in vaguely disjointed words. Also hosted lucifer which went well.
Fresher Rep
Delivered the vacuum and is hosting her first screening tonight. Also finished the posters with Kurt. It was mostly Kurt, thanks Kurt.
OCM Report - Finley
Jack still alive, Finley still alive so study hasn’t killed them yet. We believe in Finley.
OCM Report - Jack
Can confirm not dead. stargazing is going.
OCM Report - Kurt
Sorted out posters and spread them around. We have three spares so we can put up if we have some cool ideas of where to put them.
2. Events
* Swancon
* is a thing that is happening. Annique will go and will post updates on things that are happening. Simon says someone will need to return Aggressive retail Therapy to Grant as he will not be able to go.
* Sponsor Crawl
* Simon has made a list and still needs responses from some comic stores about donations and will call them to check up on sponsors for more prizes for quiz night. Fin offers to substitute for Simon if pain too much but Simon says that he should be fine by then.
* Easter Picnic
* Everything is all good and just need to confirm meeting in study break so that final easter stuff can be done then. Leadership training may disrupt but that should be alright.
* We need to buy food soon because we need cheap chocolate prices. Is harry free for buying the discounted chocolates? Harry wants to do regular food run on Tuesdays and will bring this up in general business. Annique says it might be better for Saturday but the chocolates will not be cheap by then. So it is better to get the eggs after Easter. Edward needs to know budget and Harry could come with Edward to see how many eggs we can buy.
* Leadership Training
* This will be on the Wednesday and Thursday next week and ends at 2:30 so can have a meeting at 4:30. We can figure this out close to day.
* Stargazing
* that is set to go so all we need to do is make the event on Facebook. Ticketing will be $5 for members and $10 non-members and we don’t have physical tickets so we’ll need to keep a list of people who have paid.This may get mixed up with quiz night tickets so we’ll mark it down with asStar for star-gazing and a question mark for quiz night. Sheet of paper with money box or google drive? We’ll just have a physical list with name, phone number, signed by committee/ccc member, and whether its paid or not.
* Simon will bring first aid kit
* Cameron Hall First Aid
* Taylor dumped unigames people in group chat for first aid. This can happen anytime because the first aid people can work around us. Kurt and Edward would like to do it and Annique will talk about it with Alex from UCC about when to have the event.
* Cameron Hall Quiz Night
* Event set up just need confirmation and issues with Facebook first.
* Discussion over tickets, we come up with bagging system.
* Welfare Week
* sorting out emp right now, not much to report.
* Unisfa ges to Panto
* Thursday is their lowest day so best day for us. Edward will make event on Facebook
* Winter LARP
* Annique needs two representatives for sub-committee with unigames, date is not confirmed but need people to work this out. Annique is not fussed about it. Kurt volunteers for it. This will be on the winter holidays.
* Camp
* The deposit has left the account and booking form has been completed but no response yet which is worrying. Edward has sent an email about this but no reply yet. There are also questions for committee about our mobiles. We all have mobiles but 2 people are not on telstra or optus which is a concern as only those providers will have cell reception at DARE. The main description of the camp was approved last year and we are still happy with that one so we’ll go with it and see how it turns out. Toby has sent feedback so Ed is compiling new suggestions as well.
* People need to do food safety
* please send Ed feedback or suggestions, wants to do an itinerary
3. Screenings
* Monday - Easter Monday so public holiday - Free
* Tuesday - Free
* Wednesday - committee meeting and free
* Thursday - book discussions w/Leah
* Friday - Sponsor crawl - Twilight Zone w/Harry
* Saturday - star-gazing
5. Book Removal
Books up for Removal
* Most of My Patients are animals - Robert M. Miller
* - no fantasy at all, a book about being a veterinarian
* Motion to remove from library - motion passes unanimously
* The Tightrope Men by Desmond Bagley
* Thriller genre - facial reconstruction surgery - not focus of book and not sci-fi
* motion to remove from library - motion passes with 6 votes for and 3 votes against
* Killer of Men by Christian Cameron
* Achilles is a myth - no fantasy, just a historical fiction novel
* motion to remove from library - motion passes unanimously
* Jonathan Livingston Seagull by Richard Bach
* Surreal or fantasy? Author’s intent?
* Motion to remove from library - motion fails with 2 votes for and 7 votes against.
* Stonehenge: Where Atlantis Died by Harry Harrison and Leon Stover
* historical fiction? Germanic tribal warfare but still Atlantis
* author was a historian and did research and papers on actual theories - fiction book to fit theories, his theories have been disproven. Author considers it as science fiction
* Motion to remove from library - motion fails with 4 votes for and 5 votes against
Books for Book Removal List
* The Bird Smugglers by Joan Phipson
* Book about bird smugglers and children who attempt to stop bird smugglers
* Motion to add to Book Removal List - motion passes unanimously
* White Lie by John Templeton-Smith
* CIA thriller about a mercenary - old assassin comes back more lethal than ever
* Motion to add to Book Removal List - motion passes unanimously
* Dianetics by L. Ron Hubbard
* Is a religious text - scientology is a religion
* Motion to add to Book Removal List - motion passes unanimously
* Mutant Message Down Under by Marlo Morgan
* Woman has tourist experience with Aboriginal people meant to be based on a true event but turned out to be a lie. not about Australian mythology. about a fictional tribe. Definitely got problems. Annique gives diplomatic response about book.
* motion to add to Book Removal List - motion passes unanimously
* The Indispensable Calvin and Hobbes by Bill Waterson
* Still not fantasy because it is not meant to be real and is still not sci-fi and is just in the mind of a child. Simon wants to set precedent that books that are not sci-fi or fantasy should be removed from library. Counter by Jack that if the book has been enjoyed by club members, is it better for it to stay in the library. Question over whether if club enjoys it should it stay? Fannish culture?
* Motion to add to Book Removal List - motion fails with 5 votes for and 4 votes against
6. Facebook Pages
* we had a couple of suggestions from people
* People have been affected by not being invited to events which has negatively impacted our screenings and events
* facebook event pages - no because we do not want to fragment community like that and having to fragment membership on basis of people no longer members. history is significant. also don’t want to have multiple pages to run
* page for old guard - add people from Facebook page at the end of the year - disrupts old members not financial members
* anyone who buys membership is maintained
* does still fragment membership - we have had issues with screening page because not a lot of people are joining it because people don’t know about screenings. Last year people already were enthusiastic and so joined the page but now new members have not known this.
* Removing members
* not a long-term solution, people may be removed that may not want to be
* President friends everyone
* not ideal because we do not want 515 members as new friends with it growing every new presidency
* fake president profile?
* not everyone wants to friend a random profile.
* may seem like a bot if multiple people logging in from different devices
* We can talk to Pantomime and Science Union as they have done this - connect to deep thought email. Unisfa property
* could be digging our hole into Facebook
* Public Facebook Page?
* Space had issue of fracturing membership
* want to keep events private
* The issue is with new freshers, oldguard, people coming back, they may not know what to like/add themselves to.
No conclusion. Further discussion required but will need a short term solution.
7. Tenancy
Tenancy has a new website and will have a new uni website next year.
We moved stuff during busy bee, we’ve moved stuff from bench that will be renovated. We have permission to have brown cupboard and library return box stay there during the renovation.
We need to discuss compactor bookshelves and whether it can be outside near brown cupboard so we can start storing stuff there because it can be locked. Can we easily get into it? We could move the desk. Annique will talk to Rhys. can access clubroom during renovations and UCC can too.
* Painting
* Annique made a post - hobbit hole library is the highest right now
* We’ll give it a bit more time and discuss more. get vibe from general public
Lost property
* people should get lost property
* The calculator has been claimed and can be borrowed by people needing one for a test
* discussion about nerf guns ongoing
8. General Business
Emails
* Talked to Guild and Soc and the secretary will be updating their system again so that should be fixed.
Fridge Runs
* need one for star-gazing, picnic, fridges,
* Harry wants to do regular one on Tuesdays - will post on ccc about doing fridge runs.
Question about bins
* normal bin, recycle bin - recycle for cans? somebody’s moved sign for recycle bin.
* one for cans specially.
White cupboard
* The chain is annoying, Edward wants to change it and has talked to Taylor. He wants to get measurements and buy bolt for it from bunnings
* Harry says that we need tenancy permission, Annique will ask at the same time about compact bookshelves
* Harry gives permission for price of bolt.
Finley’s Positive Message of the Week
- Finley loves everyone and we’re doing a good job and we love Fin. *Thumbs up*
Finish: 5:42pm
Action Items
Annique - write up tenancy minutes. get solid disc cases for loose dvd, talk to Rhys, Facebook and quiz night event
Edward - make unisfa goes panto event, please send feedback., print saved books for shelf
Natasha - add photos of lost property, make post about screenings on CCC general secretary stuff
Harry - get food for picnic, make post on CCC, make budgets for events
Simon - get Annique essays on sci-fi, general library stuff
Katherine - Keep Jack alive
Finley - keep Jack alive
Jack - stargazing event, LARP meeting
Kurt - Larp meeting
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