[Unisfa] Committee Meeting Minutes 10/08/17

[Natasha Gilford]

Hi Everyone!


Sorry for the delay but my computer has broken and the minutes were done by
OCM Kurt this week.




UniSFA Committee Meeting 10/08/17


*Things for Your Eyes*



   - Relay for Life is back! It is happening 14th-15th October on James
   Oval with a small amount of exercise but loads of fun and games. Join our
   group Unisfast and run around raising money for the cancer council as well
   as watching committee ruin their hair!



*UniSFA Committee Meeting 10/08/17*



*Attending: Annique, Harry, Simon, Katherine, Kurt and Jack*

*Absences: Natasha and Finley*


*Begin:* 10:28am



*1.* *Committee Reports*

*President*

Confirms identity. Attended and ran screenings. Sent email to tenancy. Busy
with intense semester.

*Vice President*

(Presently Absent)

*Secretary*

I have booked the camp, sent out the agenda and made corrections, made a
ccc post, got some ccc submissions, hosted a screening and went to some and
cancelled the woodman point booking.

*Treasurer*

Made deposit and scanned receipts. Submitted special projects grant
application. Made OGM report, established a new ledger and bought ricotta
rolls with Simon.

*Librarian*

Set up new Book theme. Bought Ricotta rolls with Harry. Ran tentative
Screening. Put up free books. Signed up for relay for life. Went through
duplicate box and found books that didn’t belong. Uncovered scandals of
previous committees.

*Fresher Rep*

At least 1 fresher is alive. Freshers will be strongly encouraged to attend
the OGM.

*OCM Report - Finley*

Despite being busy, ran a screening and wrote a draft for the podcast.

*OCM Report - Kurt*

Began work on graphic design projects for club carnival.



*2.* *Events*

*• **OGM*

- Edward has volunteered to do a VP committee report, since they were VP
for the majority of semester.

- We will run the “hold up a finger to add to current point, hand to add
new point” rule; worked well at the AGM.

- For all members: Brevity is much appreciated.

- Tenancy will be brought up in General Business, so it would be great if
members stuck around.

*• **Open Day*

- Open day will likely occur in the undercover stalls on James Oval, so the
marquee won’t be needed.

- Begins at 9:30, but setup will be done before the date, so the on-the-day
setup can be smashed out.

- Annique: Bring in bookcase and table before-the-date.

- Jack and Simon to setup/hold the stall. Bring sign-up sheets and stickers.

- “Be ready to talk about the club to plebs/teenagers.” – Our Glorious
President. All Hail.

- Club-room tours will not be conducted.

*• **Club Carnival*

- Delayed, will be on Tuesday. No email was sent out about this, which is
alarming.

- Will be similar to the Open Day, but we may need to bring the Marquee.
Guild hasn’t made a statement on whether the tents will remain until
Tuesday.

- Will have people do tours of the clubroom.

- Harry will be bringing Game of Thrones.

*• **LARP*

- Passed subcommittee regulations.

- Next meeting to be scheduled later.

*• **Fresher re-Welcome?*

- Katherine has suggested Fairy Bread and Sausage Sizzle and Tea and
Coffee. Maybe Jackbox games.

- Monday or Tuesday after Club Carnival.

- Should acquire biscuits and maybe honey-lemon tea.

- EMP not required. But perhaps email Guild Weekly.

*• **Relay for Life*

- There will be an upcoming sign-up sale.

- Katherine will find out the details.

*• **Sponsor Crawl*

- Will be held on the Friday of the study break.

*• **Camp*

*-*Has been booked, and deposit will happen soon.

*-*Harry to enquire about a potential depositing process.

*-*A camp meeting should be organized soon, since the activities will be
changing.

*• **CWAP*

*-*Simon pulled prizes from doubles books.

-Will try for giftcards from sponsors first, and then expand to other
businesses.

*• **Charity Vigil*

*-*Katherine has made a Whenisgood. But not much has happened.

*-*Inviting UWAnime might be a good idea – provided they don’t steal our
events.


*3.* *Screenings*

*• *Monday

-GOT/American Gods

*• *Tuesday

-Danganronpa

*• *Wednesday

-Wynnona Earp (maybe swap w Tuesday).

*• *Thursday

-Shitposts w Fin.

*• *Friday

-RWBY





*4.* *Tenancy*

-Annique has emailed Tenancy.



*5.* *Book Removal*


No Books.

To be removed from agenda until further notice (all books are now relevant.)


*6.* *Finance Stuff*



Special Projects Grant

*• *Harry has reapplied. No response, but we have until the end of the week
to hear back.

*• *If no response, we will appeal it.



Fridge Stuff

*• *Fridge has recently been restocked. We initially lacked Veggie Rolls
but Harry has acquired more.

*• *Harry may be acquiring P-plates, making fridge-runs more commonplace.

*• *Ideally stock the fridge with more Vegan/Vegetarian options.

*• *Next Fridge run will be a big one, since we will need a lot of
soft-drink.

*• *Harry has volunteered to make an inventory.

*7.* *General business*

ï Podcast: perhaps a little too ambitious.

ï A Unisfa-zine may be a little easier. (Parallels to Twin Peaks).

ï Discussion postponed until Fin is here until to bring exciting ideas into
the fray.

ï Certainly a cool idea – there is demand for some UniSFA publication.



8. *Meeting closes for a second. Jack Arrives.*



*Finish: 11:28*



*Action Items*



*Annique* – Bring bookcase for O-day and club carnival.

*Jack – *organize a camp meeting. Set up stall for O-day.

*Natasha* – Edit Kurt’s horrible minutes.

*Harry *– Make inventory for Fridge run. Perform fridge run. Follow up
Grant submissions. Bring Game of Thrones for Club Carnival. Enquire about
possible camp deposits.

*Simon *– send committee report to Nat + Proxies. Set up stall for O-day.
Get prizes for CWAP.

*Katherine *– find out about relay for life sale. Organise Frelcome. Email
Guild Weekly. (Try Casey).

*Finley *– Come up with cool ideas for a UniSFA publication.

*Kurt *– Organise and advertise Relay for Life. Graphic Design things for
Club Carnival.
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