[Unisfa] Committee meeting minutes 11/12/17

[natasha gilford]

Things for Your Eyes



  *   We are getting a new logo! We need your help to come up with an amazing idea to represent our club’s interests that will hopefully last for a while. To submit an idea just message either Natasha or Theo  a general description of your idea and maybe a draft of your idea. Submissions will close on the 15th of December so happy brainstorming!


  *   Unisfa Goes to the Star Wars Midnight screening tonight! There’s still time to come to the Innaloo cinemas and watch the newest Episode with Unisfa people!


  *   Unisfa Goes to the Christmas Panto Friday the 15th! Come to the Dolphin Theatre and get tickets for A Princess’ Guide to Dragon Slaying at 7pm!


  *   Guess who’s got the best club in Cameron Hall and is making a podcast? These guys! We’re looking to do a podcast over the summer break and are just wanting to get an idea of who is interested in doing what whether it be writing/acting/sound production or just want to be a part of it in some way! We want people of all experience and skill levels so just join the podcast Facebook group Uniscast that’s part of the Unisfa Facebook group and get involved!

UniSFA Committee Meeting 11/12/17


Attending: Annique, Jack, Natasha, Harry, Simon, Katherine, Finley, Kurt and Theo

Absences:


Agenda


Begin: 4:01pm


1. Committee Reports

President

Thought about holiday events, camp stuff, post camp stuff, small stuff for club, thanks to everyone for camp, it was done really well and thanks to everyone who helped and attended,

Vice President

Been doing camp things, looking into things to send to Kasey

Secretary

Did camp stuff, was the food manager, re-organised the star wars stuff again, got some yen, talked to Leah about book discussion stuff

Treasurer

Besides camp stuff, finalised book stuff with Leah, reimbursed Ryan for camp purchases, grew older, committee says happy birthday.


Librarian

Camp, put up last book theme of the year, it is Individualism v Collectivism in honour of new Star Wars movie. Shaved hair.

Fresher Rep

Freshers are alive, well deserved rest after exams. Been looking into doing a Unisfa goes Panto, won the house cup.

OCM Report - Finley

Usual screening stuff, went to camp it was great, went to the international festival of magic

OCM Report - Kurt

Helped Ryan buy the fruit and veg for the camp, is here now.

OCM Report - Theo

Camp things, not much apart from that.




2. Events

  *   LARP

  *   Unigames is doing the emp for that
  *   Jack and kurt will make a Facebook event for Unisfa

  *   Star Wars Marathon

  *   At Fox lecture theatre now, due to venue issues
  *   Simon is event manager and will make a post for this
  *   Natasha and Jack are running the midnight screening and everything is sorted for that

  *   Relay for Life

  *   Kurt will do the tin soon.

  *   Fringe

  *   Low key, non emp events where a group page is made in Unisfa and people can post what stuff they want to go to and other people can join in

  *   Podcast

  *   Had a few replies, Finley will make a post reminding people about this

  *   Holiday Events

  *   Guild is shut down for a couple weeks so we need to get the emps during the next few days for events we’re running
  *   There’s a dinosaur event at the convention centre - people are keen and Annique will look into it

  *   Ice Skating?

  *   If it’s in february then Natasha is happy to do it

  *   Unisfa goes to Panto

  *   Katherine will make a poll about this
  *   doesn’t need an emp yet
  *   Friday night one

  *   Go to the Beach

  *   Do we want this? Will look further into it.

  *   Hobbits Picnic

  *   Annique is on it
  *   29th December on the friday
  *   A lot of insect repellent and sunscreen
  *   BYO food,
  *   Paper airplanes/boats?
  *   Hairy foot competition
  *   Starts at 5pm?

  *   AGM

  *   9th March
  *   Natasha will book the room and make the event in the emp and Facebook
  *   1pm start

  *   Camp recap

  *   Had a brief discussion after camp with attendees about what they liked and disliked
  *   Everyone seemed happy about it
  *   Simon says that we should have a price list of things we’re selling in the kitchen and main room and Annique agrees.
  *   Minor miscommunication issues when arriving and finding the keys but it was sorted out very quickly and smoothly.
  *   Location is wonderful, people enjoyed it.
  *   More people found it convenient than didn’t like how close it was
  *   The beds are pretty nice compared to other camp locations
  *   Had a dishwasher and we loved it so much
  *   A better timetable for next time with printed copies
  *   Serve all meals outside, better section it off so if people are not doing cooking/there for a reason, they aren’t allowed there
  *   More cereal  and juice
  *   Day long tickets could be an idea? - Jack was thinking just for people who can’t go for the whole weekend but a partial amount ticket could work. An idea for next time
  *   Bring coffee machine next time
  *   A list of everything to bring and who’s bringing it would be good on the day so there aren’t a lot of messages on the day between committee members
  *   Harry would like to have a weather post a lot earlier
  *   Annique is happy with how we could adapt when it got too hot for LARP so we postponed it until it got cooler which worked well
  *   Simon would like more rigid events with events being opt out not opt in
  *   A clean-up roster on the last day
  *   Annique would also like the briefing to be more rigid and have clearer rules
  *   Theo would like the briefing to not be when people are doing dinner prep
  *   Natasha - briefing during dinner so people have to listen?
  *   Bathrooms were really nice
  *   Mi Goreng as the last meal and wraps as the last lunch were good to use up leftovers
  *   Have RSA’s not act as waiters, have to go with them and get the alcohol instead of just ask them to get it for them.
  *   It was a good atmosphere where people didn’t get too drunk, it was a reasonable level
  *   Archery was good - people liked it
  *   Harry will work out the objective cost of food and then report back
  *   Overall a good event with minor issues


3. Screenings

  *   Monday -
  *   Tuesday - Star Wars marathon w/Simon
  *   Wednesday - Midnight screening Star Wars
  *   Thursday - Book discussion w/Leah - Thursclub bookday
  *   Friday - Unisfa Goes Panto
  *   Ice Age marathon

  *   27th December

  *   Book club

     *   Annique is doing book club for january
     *   ‘Holidays’ book theme of the while for January


4. Tenancy


  *   Painting

  *   Subcommittee will be on choosing the colour during the holidays

  *   Flooring

  *   The guild is not going to do our floor, no cameron hall renovations because they are cancelled so guild can do the Ref
  *   will just put in the compact bookshelves - early january


5. Finance Stuff


     *   Website mailing list

     *   Natasha got an email and invoice from eftel about Unisfa’s website
     *   we will check in with former committee members and see about it
     *   Natasha will forward it to Harry
     *   Annique and Jack would like to revisit the website as a way to revitalise it

     *   Reimbursed

     *   Harry reimbursed Ryan for camp stuff

     *   Fridge Runs

     *   Harry will organise one
     *   Annique would like to buy ready microwave meals for the fridge



6. General business

     *   Fresher Guide

     *   Committee chill out about it
     *   Cat says that the spotters guide has become more for current committee members than for freshman as a way to introduce the club
     *   A lot of old members get the fresher’s guide for the spotters guide
     *   maybe 2 guides - one for freshers with more relevant stuff and one for joking stuff
     *   Committee will make a day to organise it

     *   Secretary while Natasha is in Japan

     *   Finley will be temporary secretary

     *   Secret Santa

     *   when next committee meeting

     *   Logos

     *   The deadline is extended to this Friday
     *   Want to get this done by christmas


Finish: 6:08pm


Action Items


Annique - logo by friday, finance for camp - 20th, emp for hobbits picnic, by thursday, dinosaur exhibit, beach

Jack - logo by friday, finance for camp 20th,

Natasha - logo, finance for camp 20th, ice skating in february, sort out AGM by end of week, send fin secretarial things

Harry - logo, finance for camp 20th, website invoice, fridge run

Simon - logo,

Katherine - logo, panto stuff

Finley - logo, podcast make reminders and posts by next committee meeting

Kurt - logo, relay for life tin

Theo - logo stuff
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