[Unisfa] Committee meeting minutes 18/12/17

[natasha gilford]

Things for Your Eyes



  *   Hobbits Picnic is happening on the 29th of December at 5pm! Come to Kings Park and have a fun time with the hairiest feet competition and bring food!


  *   Guess who’s got the best club in Cameron Hall and is making a podcast? These guys! We’re looking to do a podcast over the summer break and are just wanting to get an idea of who is interested in doing what whether it be writing/acting/sound production or just want to be a part of it in some way! We want people of all experience and skill levels so just join the podcast Facebook group Uniscast that’s part of the Unisfa Facebook group and get involved!


  *   We’re painting the clubroom! During the first 2 weeks of January we’re going to be painting the clubroom and giving it a good clean up so the library will be unavailable during this time. Feel free to score points with the club by coming down and helping out! All help will be highly appreciated!

UniSFA Committee Meeting 18/12/17


Attending: Annique, Jack, Natasha, Harry, Simon, Katherine, Finley, and Theo

Absences: Kurt


Agenda


Begin: 4:00pm


1. Committee Reports

President

Did the emps for the events, guild did not approve them before the cutoff so unsure about that, went to Unisfa goes to panto

Vice President

Ran the star wars midnight screening and went to the star wars marathon.

Secretary

Went to Star wars marathon and the midnight screening, went well. Also made the AGM emp and looked into options for ice skating. Got our constitution approved!

Treasurer

Calculated the camp costings, paid the ern halliday fee, paid the website fee.

Librarian


General library stuff, ran the star wars marathon, puts star wars on blast. Didn’t do much else

Fresher Rep

Hosted the Unisfa Goes to Panto, can talk about it more, wearing fantastic socks today

OCM Report - Finley

Arranged a podcast meeting, that will happen, put out an agenda, made the danganronpa event, usual screening stuff, yeah frick


OCM Report - Kurt

Collated the relay for life money and deposited it into the bank. Began basic sketches for fresher guide

OCM Report - Theo

Made a post for the logo again, cleaned the tables, not much



2. Events

  *   LARP

  *   No further news
  *   Unisfa will mostly be doing prep closer to the event

  *   Star Wars Marathon recap

  *   lecture theatre worked really well, there was aircon, quite a number of people there, there for the first 3 movies and then moved back as planned, all went ahead, people were there til the end.
  *   Think of a way to bring drinks down? Bring an esky maybe next time
  *   maybe coordinate with other clubs to get free hours during semester
  *   Good timing with the midnight screening

  *   Star Wars Midnight Screening

  *   That went well, everyone had a good time,
  *   Really good that you can see where your friends are sitting if you post the link, worked really well so everyone could see it with each other
  *   People should have come a little earlier just because it was difficult for people to get food/tickets with lines but a lot of people had panto rehearsals

  *   Relay for Life

  *   everything sorted and done!

  *   Unisfa Goes Panto recap

  *   Had only a few people come, make a poll next time so people can choose what time suits them best, have something beforehand because during holidays not a lot of people are at uni already

  *   Podcast

  *   The meeting is sorted and not everyone can make it because it’s the end of the year but mostly it will be about how they will make the podcast,
  *   We’ll still encourage people to give input even if they can’t make the meetings
  *   Still going to minute the meeting and publish them for people to view
  *   Finley will post reminders closer to the meeting

  *   Holiday Events

  *   Ice skating will be at Cockburn and in the middle of february
  *   Annique will look into the dinosaur exhibit

  *   Hobbits Picnic

  *   Did the emp for that, guild hasn’t gotten back to us yet, that’s going ahead though, have to make an event for it.
  *   Maybe not hobbit’s funeral, maybe more of a joking hobbits hunt like the easter egg hunt, with pictures of hobbits hidden around for people to find
  *   in the evening at kings park

  *   AGM

  *   Emp done and the Facebook event will be made soon



3. Screenings

  *   Monday - blank
  *   Tuesday - Danganronpa w/Finley
  *   Wednesday - No Mouth and I must scream w/Jack
  *   Thursday - Shitposts with Finley
  *   Friday - blank
  *   christmas stuff after that.
  *   Wednesday the 27th December - Ice Age marathon


4. Tenancy


  *   Compactus

  *   A new year’s job,
  *   Finley’s Dad has a ute, Katherine’s parents have a trailer, multiple unisfa committee members have a way to transport the bookshelves
  *   as soon as we have the compactus, we need to remove all books/bookshelves and furniture,
  *   painting, couple of days to dry, sanding, paint again, so a few days to get that done
  *   leave a wall blank so we can have a projector? will look into that
  *   Simon wants to measure how much space the books will take up so this can be organised and also an audit on all the books
  *   a 2 week job, from getting the compactus to when everything is done
  *   For that period books cannot be borrowed
  *   Encourage people to get their books out beforehand and to also come in to help
  *   Also look into getting new blinds/ just cleaning the ones we already have

  *   Keys

  *   because there were so many keys on the keychain and they were getting slammed into the lockbox, the door key got slightly bent
  *   Annique has removed so some of the keys from the keychain so it should be easier to close the lockbox

  *   Books

  *   Jack please return the books from camp


5. Finance Stuff


     *   Projector

     *   Harry will look into the cost of a projector and the details of a second hand one even,
     *   See how viable it is

     *   Fridge Runs

     *   guild is closed so difficult to get money out
     *   a full fridge run will have to wait until guild is open again



6. General business

     *   Fresher Guide

     *   Kurt is looking into that,
     *   spotters guide will be separate to normal fresher guide this time

     *   Logos

     *   Down to 4 finalists that we’re having mocked up and then we’ll look through them and narrow down further and then send them to the club by a poll for members to vote on
     *   Thanks to everyone who submitted ideas!


Finish: 6:10pm


Action Items


Annique - Make the Facebook posts about renovations by 2018, hobbits picnic Facebook event by end of week, look into dinosaur event by 2018, get in contact with Megan about storage during renovations by 2018, make post about keys by friday

Jack - return the camp books by wednesday,

Natasha - make AGM Facebook event,

Harry - projector by next committee meeting, fridge run when available,

Simon - secret santa

Katherine - organise tenancy subcommittee meeting friday

Finley - make Ice Age Facebook event by friday and make podcast meeting by 2018

Kurt - secret santa

Theo - talk to logo designers by 2018
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