[Unisfa] UniSFA Committee Meeting Minutes 09/01/2017

[Corin Rowell]

Hey everyone!

Yeah so we had a meeting on Monday and I didn’t send out an email about it because Things (capital T) decided to happen in my life but here are the minutes so you know what was up.

Things For Your Eyes

- GenghisCon is happening this weekend! For those who don’t know, GenghisCon is a fun, weekend-long, student-priced sci-fi and fantasy convention with panels and games and competitions amongst other fun activities. It will be held at Trinity Residential college, with ticket prices at $5 for Friday, $12 for Saturday/Sunday, and $25 for the whole weekend. Here’s their website if you’re interested: http://2017.genghiscon.org/ <http://2017.genghiscon.org/>

- LARP! You can now buy tickets for the second LARP that is coming up in early February. I don’t know anything about LARP but if you are interested here is the Facebook event: https://www.facebook.com/events/1785228591718389/ <https://www.facebook.com/events/1785228591718389/>

And with that, here are the minutes:

UniSFA Committee Meeting 09/01/2017


Attending: Toby Joske, Leah Chappell, Corin Rowell, Tim Haig, Marlea Evans, Jake Alexander, Jono Astbury, Patrick Mitchell

Absences: Brooke Judson



Agenda

- Welcome back nerds
- Committee Reports
- Previous Action Items
- A couch?
- Genghis Con
- LARP
- Misc summer events and screenings
- wherefore art thou marquee also oday
- Shirts next semester: are we ready?
- Fridge Business
- General Business



Begin: 2:23 pm



1.	Committee Reports

President

Things stuff yeah. What happened? We got a couch for the clubroom, thanks Pat and Blair and thanks to Karen who actually donated the couch. But now we need to do some rearranging. It’s been a break. Toby’s been speaking with Genghis Con people and will make a post later about that so yup.

Vice President

Leah forwarded camp stuff. Booked O-Day, is still waiting for confirmation and will call people after the 14th. Forwarded receipts to Tim. That’s it. LARP things are happening, please buy tickets for LARP. Corin plug LARP in things for your eyes (Me: okay).

Secretary

I welcome death like an old friend. Things are terrible I ain’t done shit and I don’t care fight me scrublord.

Treasurer

Tim has paid Lesch. That’s all Tim can remember, it was the holidays.

Librarian

Brooke is in New Zealand.

Fresher Rep

Marlea has done nothing and she misses Brooke. Jake makes a strange sound that’s a mixture of a whine and an fire alarm in response to this.

OCM Report - Jake

Jake is both alarmed and sad. He’s moving to Jono’s house at some time. Uncharity Vigil is a thing he’s doing for UCC, he needs someone from UniSFA to do it. Has chosen Monday 30th of January for the SPACE sausage party. Will practice preparing the sausages and making sure they are perfect. Jake is gonna spend money and get it reimbursed or something? But that’s in three weeks so whatever. Brooke betrayed him.

OCM Report - Jono

Jono had a lovely Christmas and New Years and Southbound. It was also lovely being an ECU student and going to WAAPA later. Jono was going to do UniSFA Goes things and then didn’t because he was busy. And he’s going away for four and a half weeks now as well so later nerds.

OCM Report - Patrick

Pat is working. But he should be finished by this point. Where is Pat? Maybe Pat is Toby? What a twist!



2.	Genghis Con

That’s this weekend, that’s so soon and so crazy is anyone going? It’s really cheap. $5 for Friday, $12 for Saturday/Sunday, and $25 for the whole thing. Some people may be okay going as a group on one day. Toby might link the programme in the Facebook page, it’s focussed on friendship and stuff.
Any advice to get people going?
Here’s Pat!
Anyway.
What if we ran a screening in the evening afterwards? We can be like “You’re people and we’re people/goblin mud monsters come to our club after the con” and have a fun time.
Please go to that.


5.	LARP

This is mostly LARPmittee job things, but we are technically selling tickets for that now? Liam is printing them at the end of this week, we can just write down peoples’ names in the meantime. If you want a ticket then buy one it’ll be good.
When we’re selling LARP tickets again, we’ll need more regular deposits at Guild. They open on the 14th? Toby will make a deposit schedule for when semester’s back in swing and Tim can do that.


6.	Misc Summer Events and Screenings

Toby would be keen on doing a Fringe Show. I ushered for Graeme of Thrones last year and it’s pretty good. Leah says we can hypothetically put through the EMP as a screening maybe? But Fringe shows are drink friendly so it may be more complicated. Toby and Marlea will work on a sub-committee thing about this. Fringe is good.
We haven’t done a beach… :(
There’s rooftop movies? But if we want people to spend money on Genghis Con and the LARP we may want more no-money events? But rooftop movies are kinda reasonable. Maybe. We can put them at the start of Uni maybe? Toby and Marlea can subcommittee that along with Fringe. 
Marlea wants ice skating. She also wants a protest against Australia being so hot all the time.
Screenings this week? Supergirl is Thursday, Westworld is Friday. What games shall we screen? Who knows. Toby will post about screenings at some point.


7.	Wherefore Art Thou Marquee also O-Day

Where the fuck is it? It’s lost. Who knows.
Tim, please buy a new marquee. Toby needs a report of money so we know how much we’re down, cos we need a marquee and we need to replace the powerboard. The marquee shouldn’t be the priority, our O-Day booking includes a marquee.


8.	Shirts: Are we ready?

It would be great if we can remove the ‘Butts butts Butts’ from the shirt design… And if someone can use Photoshop, we can put UniSFA in there as well. Someone needs to outsource it.
Okay and then we can give people a month at the start of semester to fill out forms and order shirts, then maybe get a couple extra in different sizes just in case? Yeah.
Toby has many jobs and will like someone else to do the shirts. Jono can? Do things?? Before he leaves??? Or Marlea? UniGames/UCCC got their shirts for $17 each, selling them from $18 and $20 respectively. We need to know how much the shirts will cost and how much to sell them for so we can put together order forms. Marlea will send the image to Cam Butler and ask if he can do some photoshop for us. Jake says other clubs had people put down their name down and then order. But people are shit and what if people don’t come in to pay for a shirt we ordered? It may be easier to just get money up front. Maybe blank table with “Name, shirt size, paid, committee signature confirming payment.” Yeah, Marlea can do that. And then we should be all good to go.


9.	General Business

Fresher Guide - Leah and I will meet up on Thursday, she’ll let me know what needs done and Leah will help me out with stuff. And we’ll see if Toby can come. Thursday midday.
What’s up with Uncharity Vigil? UCC is Jake, Panto is Julia, UniGames wants two people and Jake is gonna say no. We need one person from UniSFA. Basically this year UniGames lost money and wants to make it back. It’s normally the weekend before Uni comes back but it can be changed.
Is UCC moving? Maybe. Probably not. They applied to move, and Jake isn’t happy. “UCC is a bad club full of incompetent committee who refuse to have anything to do with Cameron Hall or interclub things,” says Jake. Direct anger towards him. “Please,” says Jake in regards to directing hate at him. But seriously if they do move, they’re taking their wi-fi and webcams and diminishing the inter-club community. We hope they don’t move. Jake is pacing and complaining bitterly. Toby wants Jake to look into how our library/mail/webcam/etc would be affected. Ask and get back next week.


Finish: 3:16 pm



Action Items



Toby - Make everyone go to Genghis con, cover Genghis kan with dumb shitty Genghis con puns; Make post about LARP; Make post in CCC about LARP Tickets; Make screenings post; Post deposit scheme; Post Halloween winners and look into PDF; Go through the shirt website, check how orders work, and choose colours and confirm prices; Be on uncharity vigil committee; Fringe and Rooftop movies with Marlea; Misc LARP things; Fresher Guide meeting?; Ask for spotter's guide submissions next week.

Leah - Put through the EMP for AGM and book meeting room; Coordinate with other clubs for AGM; Fresher Guide meeting.

Corin - Fresher Guide stuff.

Tim - Make regular LARP money deposits and try to keep track of them; Put deposit instructions on the committee page; Work on money report for next meeting; Get a powerboard next fridge run – we want individually switched; Do a fridge run early next week.

Marlea - Get the shirt image redone without “Butts” etc; Make a form for t-shirt orders; Fringe/rooftop movies event with Toby.

Jono - Link Toby to the all the shirts stuff.

Jake - Make an event for the SPACE sausage party.

Patrick - Yes.


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Have a great day today, everyone!

Corin Rowell
UniSFA Secretary, 2017 └(・-・)┘
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