[Unisfa] Committee meeting minutes 11/07/17

[natasha gilford]

Hi everyone,

Sorry for the late minutes but I have moved into a place without internet so life is a struggle at the moment.



UniSFA Committee Meeting 11/07/17


Attending: Natasha, Harry, Simon, Jack, Finley and kurt

Absences: Annique, Edward and Katherine


Begin: 10:13am


1. Committee Reports

President

Annique sends her apologies for being absent. In her place, Harry will chair the committee meeting.

Vice President

Sends his apologies for his absence.  I made a book theme sign, forwarded Annique relevant camp stuff, and am in New Zealand

Secretary

This week I went to Queensland, moved house and started a new job so general screaming.

Treasurer

Nothing from semester grants yet, made one withdrawal, got the mental health first aid certificate, got a cat, went to unigames camp, replenished  the club netflix voucher, and retained the receipt.

Librarian

Ran final Final Fantasy screening, ran LOTR screening, remembered home much he missed LOTR but had not missed the Hobbit, set up book theme, spent 13 hours reorganising library, actual changes will be in general business, annique, fin and him got rid of fan shrine, and replaced with anthologies. they are now in storage. Kept some things others in storage.

Fresher Rep

Sends her apologies for her absence.

OCM Report - Finley

about to run marathon, shitposts are alive as well, shrek is one next week, still need to be told when charity vigil is.

OCM Report - Jack

Attended LOTR, did fridge run, just need more pies, whole bunch of food in cupboard

OCM Report - Kurt

work has decided to do stocktake and send CEO to supervise while having to supervise small children ,general screaming


2. Events


  *   Unisfa Goes: Lawn Bowls

  *   free event, Annique and Jack will look into it

  *   Busy Bee

  *   22nd of July - Annique will organise this as president

  *   Xmas in July

  *   definitely still happening, 25th July, Finley is organising this

  *   Club Carnival

  *   Annique is on this.

  *   OGM

  *   Can committee double check that they can come, we will make sure of it.

  *   Charity Vigil

  *   Katherine is overseas and the date has not been decided so we’ll have to wait for that to begin proper preparations.

  *   Halloween Party

  *   Annique has spoken to Marlea.

  *   Camp

  *   Camp subcommittee exists and consists our entire committee. It is an official subcommittee so that meetings can occur between official committee meetings and can be organised the night before

  *   Finley, Jack, Annique and Ed went to DARE and there were problems, exterior amazing, interior awful
  *   the walls were tarps, no way to comply with guild regulation with separate men and women’s dormitories, really bad conditions
  *   alternative is to book other dormitory except that would double the costs meaning $200 tickets
  *   so a decision was made for Annique to contact DARE to see whether they would give us a discounted price for booking the two because usually when one dorm is booked the other one doesn’t get booked by other groups
  *   Also, we would research alternate campsites as well just in case


  *   Annique has  gotten back to us about whether DARE will lower their prices and DARE have not gotten back to her so we have no more information to go off of.
  *   do we need a vote on where to go to until DARE gets back to us? Jack says that we should wait until we have a full committee meeting before voting on where to have the camp
  *   Harry thinks that we should have one just to decide on a fallback option just in case
  *   Kurt thinks that we should look more into other campsites and do more research before an absolute vote
  *   Simon says that we should not be afraid of looking further down south as past camps to donelly did not stop people from putting in the travel time.
  *   we decide to vote just on the current situation with the motion to use Leschnaultia as a fallback option pending further information.
  *   Pending further information, vote to use Leschnaultia as a fallback option  - motion passes with 5 votes for, 2 absent votes for, 1 vote against
  *   Kurt will look into other campsites, Finley will look into ones down south


  *   LARP

  *   meeting is coming up, did not decide on date, so need to have one.
  *   Jack trusts Liam and things should be happening
  *   Kurt and Jack were told that they didn’t need to do anything but that may not be true.


3. Screenings

  *   Friday - Cleverman w/?
  *   Monday - Game of Thrones and American Gods w/natasha
  *   Tuesday - W: Two Worlds w/Katherine
  *   Wednesday - Stranger Things marathon w/Harry
  *   Thursday - Shrek marathon w/Finley
  *   Friday - Cleverman w/Annique


4. Tenancy


  *   Coffee Machine

  *   was used during the LOTR screening, Simon says that it was good and Jack agrees
  *   did not get too warm on the outside so that is no longer a safety concern
  *   was also very popular
  *   could be stored away and as long as it is cleaned by the person holding the room when they put it away is should be okay
  *   Harry has concerns over safety and liability, Jack says that we just need to put a sign saying it’s on them if people hurt themselves
  *   many jokes over what the sign will say
  *   Jack wants to invest in a proper milk frother
  *   Are we going to charge for it?
  *   Jack thinks that it could be just for events, an every day thing or third option is committee bring it out if they want to
  *   not an integral part of opening the room but if a committee member wants a coffee they have to take it out and it’s free for club members,
  *   only committee can take it out and it is on them to clean it afterwards,
  *   free for club members and taken out for events
  *   other problem for Harry is whether people will use it freely if it’s outside and not closely monitored but if it is free it is not an issue
  *   Finley asks whether the ccc will be allowed to get it out as well
  *   Jack says that this would mean having to get them all together to teach them how to use it which would be difficult
  *   Natasha says that it was hard enough to get a committee meeting organised so having a time where all ccc would learn how to use the coffee machine would be difficult
  *   Finley says that we could incorporate it into the ccc training for semester 2 ccc
  *   we agree that this could be addressed at a later date after a trial period.
  *   Another issue brought up by Harry is whether it is an issue for tenancy - however Jack says that it looks like it won’t be
  *   motion for this third option - motion passes with  6 votes for, 1 absent vote against and 1 absent vote for

  *   Storage Space

  *   What do we want to store in the storage space?
  *   could put the vacuum there, and arts and crafts box in there
  *   Finley says that we need to keep the valuable stuff in the brown cupboard
  *   Simon says that we shouldn’t look too hard for things to put in the storage as it would be good to have the spare space
  *   we decide to put those in there and Harry will look through the brown cupboard to see what can be moved


5. Book Removal


Book Appeals


  *   No new book appeals this week


Books up for Removal List


  *   No books up for removal


Books up for removal


  *   Brain Power: Unlock the power of your mind by Professor J. Graham Beaumont

  *   a book about unlocking the power of the brain, about focussing your attention and coordination, lots of stuff about memory, Brain Training the book
  *   pseudo-psychology at best
  *   Motion to add to removal list - motion passes unanimously


  *   According to Hoyde: The World Famous Book on Rules of Games by Richard L. Frey

  *   Just a list of rules of games, could give to unigames
  *   Motion to add to removal list - motion passes unanimously



6. Finance Stuff


  *   Netflix is now more expensive due to the tax year

  *   we’re okay with that because it’s only $2 more
  *   Finley says that it’s been used a lot so it’s worth it


  *   Grant Application

  *   still haven't heard anything about this


  *   Fridge

  *   It broke briefly and Annique fixed it
  *   but Annique says that she just plugged it back in - implies that it wasn’t and that was the reason it broke
  *   we probably don’t need a new fridge


  *   Fridge Runs

  *   Jack did fridge run which is nice


7. General business


  *   Library changes

  *   no longer any books behind green leather sofa and big green sofa so books are more visible and accessible
  *   anthologies are where the fan shrine was, ordered by editor,
  *   the shelves that were empty are now filled,
  *   moved advanced copies books are now on a little shelf out of the way, books that haven’t been properly edited,
  *   below the anthologies are the survivors of the fan shrine, animorphs, thieves world, 40k books, weird conspiracy theory books,
  *   hard cover section is full


Finley’s positive message of the week is cancelled by Edward


Finish: 11:05


Action Items


Annique - DARE, busy bee,

Edward - research camp options, let Finley have positive messages

Natasha - research campsites

Harry - look at brown cupboard and storage

Simon - general library stuff

Katherine - look into charity vigil

Finley - look into the camps down south

Jack - LARP meeting

Kurt - LARP meeting, look into campsites
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