[Unisfa] Committee Meeting minutes 21/07/17

[natasha gilford]

Things for Your Eyes


  *   We Have a new Vice President! Because of this we need a new Ordinary Committee Member so if you want to be one, come to the OGM for the OCM vote


  *   XMAS in July in the Clubroom! On the 25th of July we’re having a sci-fi/fantasy themed christmas screening with christmas specials and pizza, come to the clubroom if you want to enjoy all of this


  *   The Busy Bee is on the 29th so if you want to have a cleaner clubroom, come to the clubroom and help us get it looking better



UniSFA Committee Meeting 21/07/17


Attending: Annique, Edward, Natasha, Harry, Simon, Katherine Jack, Finley and Jack

Absences: Kurt


Agenda


Begin: 10:00am


1. Committee Reports

President

Been to Melbourne, went to nerd shops and bought new dice. DARE got back about changing prices. Did some library stuff like 3 weeks ago, fridge run was somewhere, been a long time and can’t quite remember, did a screening, Did Mental Health First Aid training and recommend it.

Vice President

Went skiing, have pneumonia, said everything, so long and thanks for all the fish, got a shitty sci-fi reference in. Stepping down and done research on this. The file for next vp is 600 megabytes

Secretary

I have internet now which is amazing and i ran the first American Gods/GOT screening plus stopped a bunch of mattress adverts from being sent to the mailing list.

Treasurer

Made deposit, did justice league dark, stranger things marathon did not happen because people did not show up for a while. nothing on grant and guy responsible is on holiday so pretty up in the air.

Librarian

Didn’t do much, went to a screening, learned monday night is not the best for going out, had a friend over from america and has american lollies.

Fresher Rep

Ran last W screening and nothing else. and didn’t fail any units!

OCM Report - Finley

Done a bit of research into camp, Katherine has destroyed her lovely cake, God himself tried to stop the shrek marathon but even he couldn’t stop it. Shrek good, Shrek 2 best, Shrek 3 has 7 good jokes, Shrek 4 is not a Shrek movie

OCM Report - Jack

Put up event for unisfa BB8, 29th, come to it and clean. went to screenings and not too much else.

OCM Report - Kurt

checked out several camps - the ones Nat put up were too small and all the others I found were full of religious material - which may not be a good fit for our club. But I started organising the LARP people - there will be a meeting this week. Also, the UNISFAST team will be up tonight, when I pay the $20 sign up fee.


2. Committee Vote for VP


  *   Edward is stepping down as Vice President

  *   The committee accepts his resignation
  *   Ed is ready for the handover and has all of the files to be given over, Ed will be available for the replacement for any questions/information. Will run for CCC and wants to help in any way.
  *   will return the 1996 Fresher guide as unisfa property
  *   Can Ed still open the room? Simon thinks that as Ed is not on committee or CCC, he should not
  *   Annique thinks that we need 18 people to open it so until the OGM, Ed will be able to open the room and will be our first suspect if anything goes wrong.
  *   will need to do a new form for this.


  *   So OCM’s and exec can run for VP and if an executive becomes VP there will be an immediate vote for their previous role

Vote

  *   Finley and Jack are running for VP!
  *   Jack’s Pitch - Not going to repeat, 3 years committee experience, 1 year as exec on a committee and would like to do it as a VP this time.
  *   Finley’s Pitch - Has closely observed Ed’s role as VP and has filled in different EMP’s and SOC things, Like running events and going to them and keep the club being good
  *   Annique wants to know whether as jack is the president of another club, will he give Unisfa enough time,
  *   Course load, - Finley 3 level 3 units but they’re English units, Jack - 3 units, 1 level 3, 1 level 1 and 1 music unit so basically 2 units
  *   Will they both be willing to do the camp stuff? - They both will.
  *   Harry wants to know about whether they’re willing to do fridge runs - Both are very willing.
  *   Jack and Finley leave the room and are both voting for each other which is nice
  *   Voting time
  *   Jack is the new VP
  *   Annique will be stepping down as VP of Space to an OCM position


3. Events

  *   LARP

  *   No meeting but Kurt is now in charge and will organise a LARP meeting because someone has to, it will run regardless of who shows up.

  *   Xmas in July

  *   Finley wants to know if we can order pizza for a christmas meal and we’re okay with it.

  *   Lawn Bowls

  *   People are really into it, we should do this. could do teams, There is a bar so we have to tell people not to go or at least they will no longer be part of the event if they do. Medium EMP probably just because of physical activity plus under 18’s.
  *   Need to do it 4 weeks beforehand, it’s free if you come with a member and we have a member
  *   We decide to allow people to go to the bar but this will just need more planning for the EMP. Jack is willing to make this an alcohol event.

  *   Marathons

  *   Marathons have gone really well, probably won’t do another one next week because of xmas in july

  *   Club carnival

  *   Simon, Harry, Annique and Jack can come to help set up. Let’s try and make sure that everything is organised and people know what they’re doing for it.

  *   OGM

  *   people need to send their constitutional changes to the secretary,
  *   CCC allocations will be after the OGM
  *   People need to come

  *   Charity vigil

  *   Started planning, Katherine and Finley have ideas for screening auction with shit things,
  *   Finley wants to do Big Bang Theory, katherine has some tear-jerkers,
  *   Also micro-transaction LARP where you pay 50c for armour bonuses,
  *   Also jousting with desk chairs,
  *   People like this form of shitposting for charity vigil

  *   Relay for Life

  *   Kurt will have the Unisfast team up tonight after he’s done the $20 sign up fee
  *   we’ll be doing a lot of stuff, destroy committee hair, simon’s pink leopard print jeggings etc.
  *   fundraising? - Cameron Hall forum asked whether we want to do combined fundraising, maybe little ones, the default for Unisfast is $2000 so we’ll try to do that
  *   Kurt is in charge

  *   halloween party

  *   Annique talked to Marlea and they want it to be a licensed event and maybe in the sunken garden, great things for decorating, it is licensed so that’s good
  *   Annique has bought a dress in melbourne so the theme will be designed around this dress

  *   Camp

  *   DARE
  *   Annique got an email back from DARE - results - they asked whether we’re the Science Union which is unsettling. the only way to reduce costs is to only hire the bottom of both buildings - they would lock the above door, 14 beds in each bunkhouse, both showers and kitchens would be available, $400/night
  *   they would also suggest hiring the dining hall - willing to to reduce it to $150 for the whole stay.  - $15 over budget but we wouldn’t have a mixed dorm. If we get more than 28, they said that they’re willing to have more extra bunks downstairs,
  *   people may be willing to put up without a mixed dorm but that could be an issue.
  *   it would be over budget without adding food and things, if it rains the camp falls apart because of a tarp wall
  *   Natasha found one at woodman point which looks nice but can only have 24 people
  *   Finley found a few and one at Ern Halliday which looks really good but we’ll have to see if it’s available
  *   We will have a meeting for camp to discuss our options.


4. Screenings

  *   Monday - Game of Thrones/American Gods w/Natasha
  *   Tuesday - Xmas in July
  *   Wednesday - Danganropa w/Finley
  *   Thursday - Book Club w/Leah
  *   Friday -Castlevania w/Harry
  *   Saturday - open
  *   Sunday - open


4. Tenancy


  *   Tenancy meeting on the 29th
  *   Annique will be attending
  *   Room subcommittee meeting at some point
  *   Coffee machine is kept
  *   Annique talked to Thatcher about the compacters and we can get an engineer to look into it through campus management.


5. Book Removal


  *   JOH by Thompson & Butel
  *   Political satire on John Howard, look at first 10 thousand days of pm, shitty political satire from 30 years ago with a hitler allegory.
  *   it is extremely rare but extremely irrelevant
  *   Motion passes with 5 votes, 1 vote against and 3 absences

Book Appeals


  *   No new book appeals this week


Books up for Removal from the library


  *   No books up for removal


Books up for the Removal List


  *   The Three Worlds of Johnny Handsome by John Godey

  *   Ironic because he’s really ugly, a bank robber, ex-con looks for revenge after getting ripped in prison.
  *   Blatant self-insert by the author
  *   no sci-fi or fantasy
  *   Motion to add to removal list - motion passes unanimously


  *   Summer of Love by Jennifer Bacia, Nancy Cash, etc.

  *   Collection of love stories, the fantasy is having a healthy and supportive relationship
  *   any sci-fi/fantasy aspects? not that we can tell
  *   Motion to add to removal list - motion passes unanimously


  *   JOH: The First 10,000 Days and His Kampf by Thompson and Butel

  *   Political satire on John Howard, really bad hitler allegory
  *   about 30 years out of date and really rare book
  *   is it historical fiction? more of a political fiction
  *   Motion to add to the removal list - motion passes with 5 votes for, 1 vote against


  *   Dawn by VC Andrews

  *   Surprising and concerning amount of incest, a girl who wants to study music falls in love with the new boy at her school
  *   written by same woman who wrote Flowers in the Attic,
  *   no fantasy/sci-fi
  *   Motion to add to removal list - motion passes unanimously


6. Finance Stuff

  *   Jack will get pies soon
  *   Grant application still not back
  *   Harry is considering doing a ledger, Harry should do this,
  *   The committee agrees to purchase a ledger book


7. General business


  *   Timetables

  *   Committee chat will put them up

  *   Finley’s stuff

  *   There is still a green phone charger that needs to be put away because it is unisfa property


Finley’s Positive Message of the Week: Back due to Ed’s resignation and by popular demand, ‘Free now, we’re all now finally free of Edward Leman”

Finish: 12;10pm


Action Items


Annique - Post about OCM position, make a meeting for room sub-committee

Edward - Handover things to Jack

Natasha - Subcommittee room meeting

Harry - Do RSA

Simon - subcommittee room meeting

Katherine - look after freshers

Finley - talk to camp people

Jack - Become VP

Kurt - think about Relay for Life fundraising ideas
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