From corin.rowell at me.com Mon Mar 6 15:23:31 2017 From: corin.rowell at me.com (Corin Rowell) Date: Mon, 06 Mar 2017 15:23:31 +0800 Subject: [Unisfa] [SUSPICIOUS MESSAGE] UniSFA Committee Meeting 02/03/17 Message-ID: <93668035-4297-4C2F-A113-38382D0699AB@me.com> WARNING: The message below may be a potential threat. Please use caution. Threat Category: Scam Threat Description: If you do not know the sender or cannot verify the integrity of the message, please do not respond, click on links in the message or open any attachments. Any questions related to this message may be referred to the BITS Service Desk via email on ithelp-is at uwa.edu.au or phone 6488 1515 during normal working hours (8am - 5pm). ------------ Suspicious threat disclaimer ends here ------------ Hey everyone~ Hope everyone?s first week back at uni was a good one! Things For Your Eyes - Fresher Welcome! We have our fresher welcome this Tuesday at 5pm down on the Matilda Bay Foreshore. This is a chance for Freshers to come down and meet other members of the club and grab some free food, so everyone is welcome to attend. - Club Carnival! Did you miss out on O-day? Then come down to Oak Lawn from 12-2pm on Tuesday and find UniSFA along with a bunch of other fun clubs. You can renew your membership for the year or just say hi! - UniSFA AGM! If you like UniSFA and you want to be more involved this semester, why not come along to our AGM and maybe even run for a position on committee! The AGM will be this Friday at 1pm in the Guild Council room. If you don?t know where this room is, we will have people in the clubroom beforehand to show you the way. And now, onto the minutes: UniSFA Committee Meeting 02/03/17 Attending: Toby Joske, Leah Chappell, Corin Rowell, Tim Haig, Brooke Judson, Marlea Evans, Jake Alexander, Patrick Mitchell Absences: Jono Astbury Agenda - Committee reports - Action items - Screenings - Events - Freshers - AGM prep - Handover - General business Begin: 3:05 pm 1. Committee Reports President O-day happened and it was good but why were we near EMAS? Leah will talk to Kasey to find out why because we have deaf members so it was not good. We?ll find out what was up with that. What else? The AGM is all set up, we just need to go over the constitution things. Sent Leah some charity vigil things, made some events, set up some fun fresher screenings. And yup. Vice President O-day happened it definitely was a day that existed. We have a stall for club carnival, that?s first-come-first served so we need to be there early to get a spot in the shade. AGM was approved today that?s happening. Fresher Welcome hasn?t been approved yet cos Leah doesn?t have everyone?s food certificates, and we?ve got more organisation to do. Leah wants to restart Prema?s bookclub again where we talk about themes, won?t start it until after elections but hit Leah up with ideas if you've got any. Secretary O-Day is a thing that happened and now uni is starting and I am scared of responsibility. But anyway, I?ve updated our mailing list and our membership list for 2017, still gotta upload that to the dropbox though. I would like to talk about changing our ying and yang banner because I don?t like it and it?s not sci-fi and at O-day my old Mandarin professor came by and thought we were a tai chi club which is a pretty good reason to not have that banner. Let?s replace it with an alien face or something, that?s cool. Also today I went to a bbq for the Korean club and a pretty girl held my hand and said I had soft hands and I?m dead now. Treasurer O-day was indeed a thing. We got some money from membership sign-ups, and we should get more from the O-day grant. Apparantly finances lost our sheet? They?re looking into it but currently only Tim, Brooke, and Leah can take money out. Did a fridge run and forgot water again. Librarian Did some things. Dragged freshers to the clubroom on campus quest. Did O-day. Yes. Fresher Rep Went to O-day, it was hot and Marlea died. It is still hot. Stardew Valley ruined Marlea?s life. Did cover art for the AGM. Posted about the fresher welcome. Will do more posting today. OCM Report - Jake Vampire screening happened, people refused to read the event page and everyone complains that 4pm is early. People watched it anyway. OCM Report - Jono Jono is at work. OCM Report - Patrick Was at O-day, it was very warm. It?s so humid today too. Did some random errands and helped out Toby with different jobs but forgot what they are. 2. Action Items Leah found the TARDIs instructions, Toby still needs to scan and upload them 3. Screenings Cam is thinking of doing a Vive screening, he?s talking to UCC about that. Best way to do that would probably be to book out the loft. We can do CCZ, but it?s further to carry stuff. Toby wants to screen an accounting game thing, a collab with UCC. One fresher was interested in using the Wii U for Smash. Does anyone wanna run that? Jono maybe wanted to but he?s not here. I want to screen Paprika and maybe another anime movie, but I don?t want to screen it on Wednesday. I may do it week after next. When is Space?s screenigs? Monday and Tesdays alternating, last week was Tuesday so this week is Monday. It may be Cosmos, which is a documentary. 4. Events Club carnival. Leah's got info about that. It?s first-come-first-served so we need to go down there at like 10:20 so we can set up in the shade. We can bring our own gazebo but ours is broken. But yeah we should be there early. Can someone make a facebook event for that? We?ll take down sign-up sheets, a float, banner, maybe the books and stuff we took down the O-day. Fresher Welcome. We still need people to buy stuff and make fairy bread. And Leah would like confirmaition that the people who gave her food certificates will be there to help with food. Pat isn?t working Tuesday and is able to buy things and make food. We?ll reimburse him, just buy cheap. And Fin can bring their jackbox games. Shall we play icebreaker games down by the foreshore? Yes, freshers are scared and we don?t want people to stand around awkwardly. AGM is done now, probably a good idea to write out committee reports beforehand and email them to Corin. 5. Freshers Marlea?s doing good work with the group, and we made that post about the map. Has our fresher guide been uploaded to the facebook page? No? I can do that. Otherwiase just try and talk to the freshers, make them feel included. 6. AGM Prep Everyone please write your reports beforehand and send them to Corin. Tim write money report and send that to Corin also. Toby will also add proposed constitution things to the event page so people can see them and discuss them before the meeting. 7. Handover Tim had the idea of a handover party whcih Toby thinks is a good idea. Lowkey if anyone has somewhere we can do a party let us know. Brooke and Jake and Jono are committee members and live in the same house, we can use their place maybe. We'll follow it up. 8. General Business New logo, we need someone to come up with some designs. I can do that, I really want to change the logo. I can design some things maybe and people can vote at the next OGM. If anyone has ideas for logos lemme know. We?re borrowing an old monitor from UCC because our other one broke. So thanks UCC. Fin says they appreciate the committee. Thank you, Fin. Finish: 3:40 pm Action Items Toby - Scan the tardis thing; Hand in tenancy agreement; Bring aux chord to fresh welcome; Update AGM event; Email AGM report to Corin. Leah - Email AGM report to Corin. Corin - Put the Fresher Guide on the Facebook page. Tim - Sort out float for sign ups; Email AGM report to Corin. Brooke - Email AGM report to Corin. Marlea - Make and bring fairy bread to Fresher Welcome; Bring speakers to Fresher Welcome; Email AGM report to Corin. Jake - Email AGM report to Corin. Jono - Run the Smash tournament event; Email AGM report to Corin. Patrick - Purchase the foods for the Fresher Welcome; Email AGM report to Corin. ?????????????????????????? Have a great day today, everyone! Corin Rowell UniSFA Secretary, 2016 ?(-_- )? -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20170306/13abb5ce/attachment-0001.htm From 20364817 at student.uwa.edu.au Tue Mar 7 20:48:54 2017 From: 20364817 at student.uwa.edu.au (Nicholas Browning) Date: Tue, 7 Mar 2017 20:48:54 +0800 Subject: [Unisfa] Constitutional Amendments Message-ID: Hey UniSFA, At the AGM this Friday (1PM in the Guild Council Meeting Room) I'll be raising a couple of motions to amend the constitution. There are 3 amendments proposed: 1) fixes a grammatical error we missed in the last attempt to fix all the errors, 2) changing the date of the AGM and elections to the end of the year (except Fresher Rep which will happen at the start of the year in the OGM), and 3) allowing for disposition of library items other than doubles, including a procedure of how to do so and the limitations of it For full context, the club's constitution can be read at http://wikisfa.ucc.asn.au/UniSFA's%20Constitution There are more easy-to-follow images on the Facebook group 1) *Currently reads* 7.5.1. The Secretary shall cause all members of the Committee to receive two days notice of any such meeting including a list of the business to be discussed *Amend to* 7.5.1. The Secretary shall cause all members of the Committee to receive two *days'* notice of any such meeting including a list of the business to be discussed Grammatically it should read "two days' notice". If you don't trust me, Google it. ---- 2) *Currently reads* 5.1. UniSFA shall hold its Annual General Meeting during the first three weeks of each academic year 6.4. All other committee positions shall be elected by the financial ordinary members of UniSFA at the Annual General Meeting and 6.4.1. Shall consist of three (3) ordinary committee members and the first year representative 6.5. The following provisions govern the election for the offices and Committee of UniSFA 6.5.1. Elections for all positions shall be conducted by approval voting in the order President, Vice President, Secretary, Treasurer, Librarian, Ordinary Committee Members, First Year Representative *Amend to* 5.1. UniSFA shall hold its Annual General Meeting during the *last *three weeks of each academic *second semester* 6.4. All other committee positions shall be elected by the financial ordinary members of UniSFA *at the following times* * 6.4.1. Three (3) ordinary committee members at the Annual General Meeting; and* * 6.4.2. The first year representative at the first General Meeting of the academic year* 6.5. The following provisions govern the election for the offices and Committee of UniSFA 6.5.1. Elections for all *available* positions shall be conducted by approval voting in the order President, Vice President, Secretary, Treasurer, Librarian, Ordinary Committee Members, First Year Representative ---- 3) *Currently reads* 15.1.2.1 The term 'maintain' where used throughout this constitution shall include the option of disposing of 'doubles' by an appropriate method selected by the committee on a case by case basis. 100% of any monies raised shall be earmarked for improving the library and attendant materials 16. Disposition of Donations *Amend to* 15.1.2.1. The term 'maintain' where used throughout this constitution shall include the option of disposing of 'doubles' *and other undesirable Library items *by an appropriate method selected by the committee on a case by case basis. 100% of any monies raised shall be earmarked for improving the library and attendant materials 16. Disposition of* Library Items* *and add* *16.3. Library items may be disposed of, with consideration, for an appropriate purpose on the unanimous vote of Committee 16.3.1. A list of the items and the reasoning for their removal from the Library should be made available to the club for consideration and appeal of removal from the Library for two weeks after committee approves their disposal 16.3.2. Should an item receive appeals by five (5) or more ordinary members it must be retained in the Library* * 16.3.3. Appeals must be reconsidered by Committee at the next committee meeting and not disposed of until after another successful unanimous vote of Committee* * 16.3.4. Any item disposed of in this way must first be offered to the donor, where reasonably practicable, and then the membership at no cost. Otherwise they may be disposed of by another appropriate purpose including donation to charity, use as prizes at UniSFA Quiz Nights, and so forth* * 16.3.5. To account for the removal of library items from the Library, a number of new items must be obtained equal to one-fifth as many of the total items removed (rounded up to the nearest integer) and added to the Library. This is in addition to the requirements of section 15.1.3* ---- If you wish to submit a proxy vote regarding these amendments you can either submit them in writing to Corin by no later than 11am on Friday, or by assigning another ordinary member to vote on your behalf in writing. Any proxies for amendments via Corin won't be counted if the motions are amended at the AGM though. We need a two-thirds majority vote for any amendment to pass. Again, there are more easy-to-follow images on the Facebook group Nic Former Pres and general old person -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20170307/5dad4a47/attachment.htm From corin.rowell at me.com Tue Mar 7 21:12:57 2017 From: corin.rowell at me.com (Corin Rowell) Date: Tue, 07 Mar 2017 21:12:57 +0800 Subject: [Unisfa] UniSFA Committee Meeting Agenda 09/03/17 Message-ID: <401EA5B3-28B7-46DD-B724-9CC2149F33A3@me.com> Hey everyone! There will be a committee meeting in the UniSFA clubroom this Thursday at 3pm (the last committee meeting of our current committee boo hoo). The agenda is as follows: - Committee Reports - Previous Action Items - Screenings - AGM - Handover - General Business Feel free to come along if you?re available! Corin Rowell UniSFA Secretary, but not for much longer! From corin.rowell at me.com Thu Mar 9 20:40:11 2017 From: corin.rowell at me.com (Corin Rowell) Date: Thu, 09 Mar 2017 20:40:11 +0800 Subject: [Unisfa] UniSFA Committee Meeting 09/03/17 Message-ID: <6AAD9208-C6CA-4EE3-AE8B-7B574DEF3C0A@me.com> Hey everyone! These are the last set of committee meeting minutes I?ll email out, what a year it has a been. Things For Your Eyes - Our AGM is tomorrow (Friday) at 1pm in the Guild Council meeting room. Please come along to elect your 2017 committee and run for committee positions you want! Freshers are very much encouraged to attend and run for Fresher Rep or vote for who they?d like to represent them as Fresher Rep as well as run for other cool committee positions. If you don?t know where the meeting room is, we will have someone in the clubroom a little bit before the meeting to take people across. Also, we will be discussing proposed changes to the constitution! These changes are up in the facebook event, please look over them beforehand so we can have an easier time discussing them at the meeting. And with that, onto the minutes from today?s meeting: UniSFA Committee Meeting 09/03/2017 Attending: Toby Joske, Leah Chappell, Corin Rowell, Brooke Judson, Marlea Evans, Jake Alexander, Patrick Mitchell Absences: Tim Haig, Jono Astbury Agenda - Committee Reports - Previous Action Items - Screenings - AGM - Handover - General Business Begin: 3:05 pm 1. Committee Reports President Club Carnival happened, we got a few more sign-ups. Did the Fresher Welcome and it went very well, we played a lot of Jackbox games which Toby thinks was a good choice. It became furry jokes slower than expected. Otherwise generally Toby is doing stuff for AGM and kind of working on you know final things. Vice President Leah was very sick on Tuesday morning it was great. She still made it to the Fresher Welcome and agrees the Jackbox games were good. Has been writing out her AGM report, trying to get stuff done for AGM, cannot wait to be free. Secretary After today I will not have to write minutes ever again. I tried to email out the last minutes and the mailing list thought I was malicious spam which made me unhappy because I?m not malicious spam. Went to Fresher Welcome and it was very fun. Honestly, I spent most of my morning editing my Tumblr theme so it?s all pink and pastel now. And I have like three days to write multiple fanfictions so that?s got my attention at the moment. Please save me. Treasurer Tim is at a lab. Librarian Brooke did the Club Carnival, set up and sat there and packed up. We got some people. Fresher Welcome was pretty good! And she has been adding some books to the library. And wrote a book review for the first time! Fresher Rep Hello it?s me! Marlea did the screenings post and other posting in groups getting people hype. Did the Club Carnival. Is that everything? Marlea thinks that?s everything. OCM Report - Jake Jake poses like one of our French girls. He brought cake? Then panicked screaming. Didn?t do very much last week? He has a reminder for people, if you campaign for the AGM Jake will haunt you as an angry ghost so don?t do that. Especially not at events like Fresher Welcome. You can do that in private with people if you want but it gets unpleasant if people start campaigning to groups at large. Also we?re not allowed to advertise/promote ourselves at events or in the clubroom apparently. OCM Report - Jono Jono is working. OCM Report - Patrick Patrick is wearing a pretty shirt. He helped out at Fresher Welcome and Club Carnival, bought the things and cooked the food and helloed the people. It was a gruelling effort. Pat is really fatigued. 2. Previous Action Items I still have to put the Fresher Guide up on the UniSFA page. I will do that soon. Toby needs to scan the TARDIS thing. 3. Screenings I wanna screen Paprika. Can I do that on Tuesday? Yay! Anime movie on Tuesday. Come watch Paprika, everyone. Thursday is Brooke with Dirk Gently. Toby would like to screen? Something? Toby would like Telltale Batman on Wednesday. We can talk with the new committee about what they want to do in regards to holding the room for various screenings next week, we want transition to be as easy as possible for them. 4. AGM Did we agree that we should keep the amendments before election? Yes, we have to. Remember committee to write your reports. It?s gonna be a long meeting so you don?t need to write an epic, keep it short and sweet and message it to Corin so it can be put into the minute beforehand. Also at another AGM I was minuting I was given a gavel for if I couldn?t hear what people were saying or they got too loud, can I do something like that this time? Because people don?t often realise I?m deaf. Yes, we can figure something out. Cool. Did Leah want a projector for the constitution changes? Leah would like one, yeah. Does UCC have one? Yeah, but we probably wouldn?t be able to access it. Guild might have one? UniGames and Panto printed things? Projection might be easier. Also printing is bad for the environment. Pat can go ask Guild after the meeting. Has everyone looked at the Constitution changes Nic posted? Anything to change? There is a thing, we can ask Nic what?s going on with that. 5. Handover Everyone should prepare things for the next person taking their position. So everyone check handover guide in the dropbox, see if there?s anything left out which you think should be said to your successor? We can discuss things at handover party. And just try to be there for when your successor has any questions, may need to be around the first couple weeks depending on your role. Handover party will go on depending on when next committee is free. Yay fun things! 6. General Business Toby never announced the spooky story competition winners! Should Toby still do that? I want it done because I was the winner and want acknowledgement. Toby may do that. Pat talked to PAC President, and we were unaffiliated several years ago we don?t know why what?s going on. They?re coming more active now if we want to be more involved with them? We?ll tell next committee about that. Brooke has a small library thing, some books are not showing up as checked-out. It?s a KOHA thing. Only 90s kids will understand. Finish: 3:40pm Action Items Toby - Scan the TARDIS guide; Announce story competition winners; Make many posts. Leah - Get a projector perhaps. Corin - Put the Fresher Guide up on the Facebook page; Make screenings post. Tim - Message AGM report to Corin. Brooke - You?re good. Marlea - Message AGM report to Corin. Jake - Message AGM report to Corin. Jono - Message AGM report to Corin. Patrick - Message AGM report to Corin. ?????????????????????????? Have a great day today, everyone! Corin Rowell UniSFA Secretary, 2016/17 (?>?<)? :??:*:????,??:*:????? -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20170309/a9631304/attachment-0001.htm From natashagilford1 at hotmail.com Sat Mar 11 12:16:30 2017 From: natashagilford1 at hotmail.com (natasha gilford) Date: Sat, 11 Mar 2017 04:16:30 +0000 Subject: [Unisfa] Unisfa Committee Meeting Agenda 13/03/17 Message-ID: Hey everyone! There will be the first committee meeting of the new committee on Monday the 13th at 6pm. The agenda is as follows: - Welcome new Committee - Committee Reports - Tenancy - Upcoming Events - Book Discussions - Screenings - CCC Training - Finance stuff - Compact bookshelves - Various Administrative Details - General Business Please come along! Also, CCC applications are now open. If you want to become more active in the clubroom then message either myself or our new president Annique saying your availability, your involvement so far, why you are applying, any plans or ideas you have for screenings/ small events and what does CCC stand for (bonus points for including an MS paint diagram). Also your availability for fridge runs (driving, access to a car etc.). Also add a y/n if you want us to print out your diagrams for display on the fridge. You will also have to be available for CCC training at 1pm on both the 25th and the 28th of March. Applications will close on the 22nd of March. Thanks! Natasha Gilford Newcretary From natashagilford1 at hotmail.com Tue Mar 14 16:27:37 2017 From: natashagilford1 at hotmail.com (natasha gilford) Date: Tue, 14 Mar 2017 08:27:37 +0000 Subject: [Unisfa] Unisfa Committee Meeting 13/03/2017 Message-ID: Hey Everyone! These are my first minutes so enjoy Things for Your Eyes * CCC Applications are open! If you like Unisfa and want to do more stuff in it than apply be messaging either myself or Annique by the 22nd of March at 5pm. Include your availability and experience in unisfa, why you are applying, any ideas for screenings/events and what does CCC stand for? (Bonus points for including MS Paint diagram). As well as any experience with food runs (driving, own a car, done fridge runs before etc) * If anyone has a decent vacuum cleaner that they are are willing to donate to the clubroom please message Harry. * Books added to Burn List are: * Webster?s Dictionary * Dogbert?s Clues for the Clueless UniSFA Committee Meeting 13/03/17 Attending: Annique, Edward, Natasha, Harry, Simon, Katherine, Finley, Jack and Kurt. Absences: None Agenda: - Welcome new Committee - Committee Reports - Tenancy - Upcoming Events - Book Discussions - Screenings - CCC Training - Finance stuff - Compact bookshelves - Various Administrative Details - General Business Begin: 5:58pm 1. Committee Reports President Lots of people have been talking to Annique such as talked to Taylor about compact bookshelves and Leah about book discussions. Book discussions will now be on alternate Thursdays and matching the book theme. Also acquired extra piece for marquee. Vice President Leah has given me lots of stuff to go through, events management plans, risk management plans. There are a lot of events to go through. Have got a list of things to buy and have sorted out a fridge poster. Secretary I have learned how to do minutes, the mailing list and have not done much else apart from voting and not getting a democracy sausage. Action item for next election - democracy sausage. Treasurer We have money! Not yet relevant details from guild. Tim has said that if by Friday, guild has not given the details, go to guild and chase them up. Treasurer training tomorrow. Planned beginning of fridge run. Scanner has been sorted out and Simon offers a scanner just in case. Harry will also keep practice of keeping all receipts. We are paranoid of audits. New vice-chancellor so Guild now also nervous. Librarian Learning about library system from Brooke. There are a lot of books that are not n the system, Simon put a bunch in and found a few that are irrelevant. Brooke has been amazing and has been helping, planned themes for book of the while. Book theme of the while sounds better than month but will be regular. First fantasy without tolkien (sans Tolkien). Annique suggests non-conventional fantasy. Facebook message Simon with suggestions. Reviews need to have book titles! Annique suggests book reviews on Facebook. Tim tells us that stale committee tried and failed. Simon has brought in Xbox as well. Fresher Rep Katherine has done Fresher page posts and is considering doing a submit a mini thing for people like worst dragon, fill door with fresher art. Fin offers sample bad drawing to draw people in. Annique likes ideas. Katherine is super excited and fresher?s are all alive. OCM Report - Finley Hard drive is broken so Finley is devastated. Fin has many screening ideas including a fantasy shitpost: neil breen, birdemic, sonic boom. Annique wants this for the alternate Thursdays with book discussion as these screenings will be longstanding but no continuity. OCM Report - Jack Jack also has screening ideas! He also wants the executive to delegate more so he has more stuff to do. Jack will be one of the representatives for Cameron Hall quiz night. OCM Report - Kurt Am excite. Also have ideas for screening and want to be delegated to more as well. Kurt will help Simon input books into library system. 2. Tenancy Annique did not print off Tenancy thing. Finley offers to print off things after meeting. Ed says that after hours action form will need to be filled in and that a sample filled in one is on the dropbox. Jake said that floor may need work and Annique says that Jake says that he will do it. We might need to remove bookcases, couches, carpets and so will need to do it over break. Jake also wants to paint the room. Flag for future. 3. Upcoming Events Prosh - don?t need to fill out forms, 22nd/March at 5am. Pre-Prosh? don?t need to coordinate with other clubs. we should join in on cameron hall thing. Ed will talk to Taylor about Cameron Hall pre-prosh event. Taylor wants to do a build-a-robot workshop and a Facebook group will be made. Down to assist? Annique is not going to prosh but is excited for robots. Jack says yes and is added to Facebook group. We will need to buy silver paint and other materials. Unigames and Panto will be joining in but UCC may not. UCC AGM is next week so we shouldn?t count on a new committee yet. May need run to Spotlight for materials. Talk to Harry about budget for this. Swan-con - 13-17 April. not huge screening - depends. Annique talked to Toby and Frames and can get booth to sell books but not enough doubles to make it worth it. However, if we do book purge in time we could do it. Simon will look into it. Maybe unisfa goes for Gold coin donation day? Booth for free according to Tim for handing out swan-con fliers at ODAY. Annique will talk to Simon about it. Easter Picnic - EMP will be a medium one so just need to hand it in 4 weeks beforehand. 23rd April? EMP will need to be in by in by 26th/March, we need people with first aid qualifications. Simon is currently doing first aid but will get it by 19th April. Ed will send details to other members on committee group chat. Need to check if King?s park is free on that day and so far it does seem free. Club does not provide food but drinks and easter eggs. Annique dibs hiding them. Leah gives advice for hiding eggs. Unisfa is not providing food but other people can share people. it would be high risk if we shared food. We won?t advertise food and say that only commercially bought food will be available. Near pioneer women's memorial for location like last year. A food run will be organised for day before. Cameron Hall Quiz night - Annique wants to be a representative, Jack also, and Ed will probably get involved with EMP things. Unigames may be doing EMP but Ed may get involved just in case. Facebook group will be formed to organise this. Sponsor Crawl - It might be put under pub crawl by guild but Simon will arrange this. White Dwarf, Tactic, Comic zone and stefan?s maybe? Constitutionally the budget for book buy will be about $500. Simon will have to talk to harry. For members with specific book ideas, please talk to Simon. We also need a better system for recommendations. Brooke has ideas for this! UNISFA deep thought could also be useful. Camp - are we doing a camp? There was low turnout last year and they did operate at a loss. This may be due to popularity and not enough time to plan and advertise. We vote to see if we want a camp in general and it passes unanimously. Edward will talk about the camp. Same location? Yes and Edward will book it very soon and ask when free. The same time period with week after exams in semester 2. 4. Screenings Discussion of calendar - digital calendar - Edward suggests both digital and physical - pinned post replaced with google sheet and link. Annique still wants screening pinned post as screening page still separate and accessible for people. One calendar for all events and screenings. Finley suggests guild weekly type thing with different colours for approved screenings and proposed screenings. Ideas * Thursday definite - book club or Finley?s shitpost * Old committee have ideas * CCC have ideas * Kai?s alien thing * way to accept screenings apart from just talking to committee member - pretty flexible - not just a single channel - casual conversation inspires screenings * Calendar will be useful and Kurt will have permanent job to maintain digital calendar * Can anyone art? Might get Kai to art stuff. * Simon - lucifer - enthusiastic response * Harry - Iron Fist/Luke Cage * Kurt - cosplay screening on weekend - Star wars/Mad Max marathon - all day screenings - not every week but more planning * Jack - danger 5/ mighty boosh, Charles berkley shut up and die, jeopardy tv show not game show * Natasha - The Magicians * We should not prioritise committee members * biweekly sonic game by Finley * need more games - not as much tv and movie Anyone can now post on screenings page but need approval and more formal route of proposing screenings. Explanatory post as well as welcome post to new people and explain how screening works. Katherine will post in Fresher page about screening. Harry suggests Pacific Rim on Friday. Make sure you can make your own screening! Simon suggests Monday as regular Lucifer screening. Tim dramatic readings of A Series Of Unfortunate Events started next week during Universal Lunch hour at 1pm Tuesday. 5. Book Discussions How many books to get rid of? How many to committee each week. 5 per week? These will be prepared by Simon with Kurt when depositing books to look at and we have two to discuss now. Annique suggest that they are included in minutes and emails weekly. Also on Facebook page and Simon wants shelf to display burn list. Ed volunteers to decorate this shelf. Simon will check for donor or it will be given away or prize. Simon wants book-ends as well to keep the books safe. Books that are voted by a two thirds majority to be removed from the library will be put on the burn list for two weeks. During this time the books will be displayed and members are free to make a formal complaint to Simon with at least 5 people to object to the book?s removal. If there are no objections then the book will be first offered to book?s donor and then if the donor does not want it, it will be offered to the members for free. Motions to Remove Books Motion to remove the book Webster?s Dictionary from the library on the grounds that it is irrelevant to the clubroom, from 1990 and is not in the library system. The motion passes with 8 out of 9 votes and the book is placed on the burn list Motion to remove the book Dogbert?s Clue?s for the Clueless from the library on the grounds that it is irrelevant to the clubroom. The motion passes unanimously and the book is placed on the burn list. If you wish to appeal these decisions - contact Simon at unisfa-librarian at guild.uwa.edu.au You may notify a committee member of your desire to keep it but these committee members will tell you to send a formal complaint to Simon. 6. CCC Training CCC applications will end at 5pm on the 22nd for a closed committee meeting. There will be two training dates: 25th and 28th of March. Training will be on: * Show people Koha * Show how to open and close the room * Clubroom attitude and how to cope with inappropriate conversation and confront others * Stop gossip quickly * Cleaning up clubroom Natasha, Annique and Jack will be on CCC training because they?ve been on CCC and have ideas. Harry will also be on it as Treasurer. CCC forms! Simon will print and keep track of them. Everyone who becomes CCC will get training even if previously CCC or committee member before. 7. Finance Stuff * Steam - Ed has read Terms and Conditions. We are legally able to have a Steam account as long as we don?t charge people for it so make sure that non-members are still able to come. We can have parental controls such as locking out the store with a pin code or make it accessible to see but cannot buy anything. We won?t attach a credit card but will operate using Steam vouchers. Guild may have concerns about members buying themselves games using club money but we just have to keep all receipts and make it difficult to buy games. Finley will set up Steam. Kurt suggests a wishlist for games so members can request games and when they are on sale, Simon can purchase them. We won?t use community features such as messaging.There are are free games but there will still need full committee approval to acquire any games. People can gift games to unisfa or access their own steam accounts as well. There is a motion to get steam account and the motion is passed by 8/9. Harry votes against as he feels that current system better. If it were noticed by guild it may not end well. Annique argues that as a science fiction and fantasy club, it is reasonable to assume that we would have science fiction and fantasy games. If guild contacts Harry, the games are part of activities for the clubroom. The purchase of any game must be approved by committee with ultimate power of Librarian. The committee will vote to put things on wishlist than watch for sales. Our Steam profile picture will be the unisfa logo. * Netflix - less cheery - Terms and Conditions say that they are only for personal use not public performance. This is the same as beginning for every DVD we have. Semantics are you cannot make money off it as DVD?s are for friends. But our screenings fall within the middle ground of public performance and commercial watch. We could set up as Unisfa President and make it a transferable account. Annique will have chat with Jake because he is a lawman and will know things. Netflix may not look for entities and payment could be with vouchers like steam. Netflix better than illegal streaming but still more research needed. * Air-con - Finley brought up second hand aircon but there are disparaging reviews of it which are read by Annique. We do need a new air conditioner. Blair said that it is better to get a new one which means that it is a considerable expenditure. Annique volunteers to look into air-con and talk with Harry about budget. Prioritise events over other things. We will have to look at air-con after compact bookshelves because of new room dimensions * vacuum cleaner - We do have access to tenancy vacuum but Annique has asked 5 different people and it seems we only theoretical access to vacuum. Definitely need our own though for after screenings. We will check with member base for new vacuums. Harry says that he may have one to donate. * Compact bookshelves - The idea is to move fridge and get rid of corner bookshelves to make more space. We will need to measure clubroom.Taylor?s Mum says that maybe for $1000 which could be doable. If we were to move books, maybe do floors like Jake wants, Ed suggests painting the room as well in cool colours. Simon says dark colours should be avoided for heat. * Leah suggest buying 1. Tardis replacement - ideally inflatable - concern over storage space not high priority 2. lock for brown cupboard - need new one before CCC - bunnings range $10-$100 - don?t need top one. 20-30 - definite priority 3. a second lockbox attached to brown cupboard - current one not great - can we re-instate former method that keys and money box are in different place?We do need the code for the current one and Tim sends it to us all. Decide that it is not a priority because the current one is still alright. 4. Cables - we need new ones to attach to tv and phone chargers. We do need a reorganisation although hasn?t one been done recently? Phone chargers may not be good because chargers are stolen. It could be like Reid library with them locked in place? Harry makes a good idea with the chargers stored in brown cupboard when closing the room. not high priority. 9. General Business Advertising Annique wants more advertising using notice boards for quiz night, camp and easter picnic, so we can attract more new members and become less cliquey. Edward will take a crack at designing posters with Kurt. Kurt has experience and is too competent. We will try and advertise unisfa in general as a cool club. Freshers can become more involved. Katherine agrees that posters about easter picnic would make some freshers want to come. It?s also less risky for newcomers to come to an event like Easter picnic than to have to come to the clubroom. We should make them seem appropriate and show that most events are alcohol free. Fridge run Harry will do fridge run this week. Tim has had a good idea of fridge run on Saturday before handover party. Finley has offered their car for it andHarry will do categories of what we need. Harry wants to know if we have any sugar free or dietary drinks? We do but we should get more options. Tim will help Harry with his first fridge run. They will get water and savoury food! Also we do need vegetarian options. Jack suggests Mrs Mac?s seconds? They would be cheaper and would match the unisfa vibe. Harry will look into this. Creative Writing Competition These will be linked to book discussions. Maybe the past competition?s horror genre was too narrow or too broad? Leah?s topics are generally writing themes which would tie in nicely with writing competitions. Two weeks will be good for people as a deadline. Annique will talk to Leah and Harry about book discussions and prizes. Katherine suggests a fresher category for the first couple. Finley suggests some supporting writing workshop with book discussions which could be useful. Finish: 8:21 Action Items Annique - Send Natasha SOC stuff - Cameron Hall Quiz night, donations to bring in, Look into compact bookshelves, talk to tenancy people about compact bookshelves, come up with specific advertisement ideas Edward - Talk to Taylor about Pre-prosh, Cameron Hall Quiz night, book burn shelf, Camp things Natasha - Photos - set up calendar, say CCC application closing time, organise committee meetings. Harry - Talk to mum about getting a vacuum cleaner - even purchasing one if cheap, sturdy lock for brown cupboard - combination lock Simon - print out tenancy and after hours, at least 5 books by next meeting, print CCC forms, Go punch Blair about audits, keeping an eye on book club themes Katherine - Fresher CCC post, Screening post, come up with specific advertisement ideas about easter picnic Finley - Set up Steam account Jack - Cameron Hall Quiz night Kurt - photos - maintenance of calendar - updates, at least 5 books by next meeting -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20170314/df6b79aa/attachment-0001.htm From corin.rowell at me.com Thu Mar 16 16:52:18 2017 From: corin.rowell at me.com (Corin Rowell) Date: Thu, 16 Mar 2017 16:52:18 +0800 Subject: [Unisfa] UniSFA AGM Minutes Message-ID: <75FC7534-6980-4DAC-A339-EC337FAD59AC@me.com> Hey everyone~ My last act as past-secretary is to email out these minutes from our AGM. It was good fun working on the committee this year, and I for one welcome our new UniSFA overlords. UniSFA AGM 10/03/2017 Attending: Toby Joske Leah Chappell Corin Rowell Tim Haig Brooke Judson Marlea Evans Jake Alexander Jono Astbury Patrick Mitchell Alex Thatcher Harry Trumble Simon Lawrence Theo Vickery Annique Cockerill Jack Kay Kurt Williams Louis Price Liam Spence Gavin Tay Fernancez Edward Leman Finley Hoskins Edward Kanmann Katherine Scott Natasha Gilford Alfred Burgess Blair Johnson Nicholas Browning Kai Edwards Benjamin Slusarczyc Cam Locke Jordan Meerwald James Blacker Taylor Home Agenda - Committee Reports - Constitution Alteration - Election of New Committee - General Business Begin: 1:10 pm 1. Committee Reports President It?s been amazing to be able to work with this committee over the past year and I?m really proud of how well the club has been doing thanks to their efforts. We?ve had a general increase of activity with screenings almost every day even towards the end of semester and pretty frequently during uni breaks. Personally I have loved doing my game screenings and sharing a lot of wonderful SF games with you, as well as indulging in my stupid polls. We implemented a few new organisational things which turned out well including the screenings page and the new money system. We also started work on a ccc form which I hope the next committee will continue to work on and implement. As for events, we?ve had great success with all our classic events including the hobbit?s picnic and the easter picnic, Prosh, which was very successful with a collaborative Cameron hall theme and overnight screening, Relay for Life, with a phenomenal effort from our jock members, our sponsor crawls, fresher welcomes, and a few UniSFA goes. We also had success with our traditional collaborative events including the quiz night, which I think was particularly good this year, charity vigil, which had a great turn out in our club room and likewise for uncharity vigil. We also added a lot of brand new events including our Shadowrun LARP, led by Leah and Liam Spence, which wildly exceeded my expectations. I also started the de-stress pyjama parties which I really enjoyed and hope the next committee will continue with, and maybe increase focus on making students aware of mental health services on campus. On top of this we did a Pok?mon Go event during the height of the craze and even dragged some UniSFAns to a Fringe show. Our new Book Theme of the While, a wonderful idea from Corin, has helped spark more interest and discussion in our library as well as making the room more interesting and welcoming. Finally of course we brought back a camp. A huge amount of work went into this and although numbers were relatively low with a turn out of around 17 I?m really pleased with how it went and the feedback from those who attended was very positive. Hopefully this will be a good foundation for the next committee to build on. Two intiatives that we were not able to achieve that I hope next committee will attempt are the shirts, and the Halloween party which was cancelled due to the venue?s last minute closure. Other negatives include the gazebo and the vacuum cleaner breaking, some instances of theft and the ongoing trouble we?ve had with our roof leak, which hopefully has been fixed. Overall, although my health sometimes got in the way it?s been a fantastic experience working with and for you all and seeing the club do well. Vice President 2016 was a hellsih, terrifying, stressful, year, but, shockingly, only about 40% of that came down to UniSFA related things. In terms of events, we had a pretty good year: we ran, or helped run, all the old favourites, like the Easter picnic and Hobbits picnic, the Cameron hall quiz night, and the charity vigil, as well as our usual assortment of odds and ends, like sponsor crawls, Prosh, screenings, and UniSFA-goes events. We also ran some new events in 2016 ? in addition to expanding UniSFA Goes to include some Fringe shows, and expanding our screenings to include events like the de-stress pyjama parties and the great UniSFA bake-off, we also ran a camp, and co-ran a series of successful LARPs. Despite all of these events happening, there are still some things that nearly happened this year but didn?t, that I?d like to see in the coming years in terms on UniSFA events. UniSFA Goes has proven to be a hit, so an increase in frequency of these events, particularly over non-semester times, would be a positive. We nearly had a cool Halloween party happen, but venue problems prevented that from happening ? I would very much like to see this become a thing in future years. I?d love to see UniSFA get more involved with SwanCon and GhengisCon ? while we?ve definitely being doing our best to promote and take part in these cons, having UniSFA members, or UniSFA as a club, be involved in some ways in panels or events for these cons would be incredible. Despite these potential improvements, I?m still pretty proud of how UniSFA events were organised and run ? for the most part, I think we had a pretty successful year. Given that my role is essentially that of an events manager, there isn?t much else I have to say ? as a committee, we implemented some new policies and new organisational things; the money box is going strong, the new screenings page seems to be a success, moving the anthologies has definitely given us more room in the clubroom, and the book theme of the while has resulted in some great local memes. All in all I can look back with pride at what my term on committee involved, and look to the future with hope because I will no longer have to censor myself and can be as mean as I want, look out 2017 get ready for new levels of complaining. Secretary It was a fun year working as a secretary for UniSFA. The bulk of my year was editing minutes and emailing them out along with relevant information about upcoming events. I like to think I did that okay. But it?s hard to maintain the mailing list when I know very little about computers or coding and the mailing list thinks I?m spam. Also, there was a problem last night with a bunch of emails bouncing back so will talk to the next secretary about that. I participated in events like Relay for Life where I dyed my hair and wore a cosplay. It was also really fun doing the Easer Picnic. I typed up the new updated clubroom rules and dooring policy which should be up in the clubroom. The book theme of the while was my idea and I?m really glad that was so successful. I also worked with Leah on the Fresher Guide and O-day, and latterly I had ideas about a new logo which isn?t the ying-and-yang so I?d like to work with the new committee on that. Treasurer We have money but unfortunately I can?t just stop at that. Started with: $11,760.14 Currently have: $12,001.69 So we have a change of: $241.55 Profit Spent on Library: $1100 Fridge profit: $3693.10 Fridge Spent: $3325 Room maintenance: $330 Events In: $1211.75 Events out: $1300 Spent on ODAY: $385 O-day: $520 Grants and Interest: $1651.05 With the financial report done, onto my report. I have enjoyed my time as treasurer and enjoyed working with last year?s committee and CCC. I would like to thank Committee and CCC for their patience during the transition to the money box system, which despite the few hiccups I think has been a good change. For the new committee I recommend setting up a formal deposit scheme to ensure deposits from the money box happen regularly. Librarian Ran the book buy. Got prizes from sponsors for charity vigil etc. Got the 'broken' status on KOHA for books to be repaired. Destroyed the library by: throwing out books due to mould. Moved heaps of books out away from the leak to temporary storage. Moved anthologies to cupboards to make more room on our shelves and have a feature shelf. Dyed hair terribly for relay. Ran many screenings. Did book audit. Plenty for next librarian to do especially if constitution changes pass, and possibly also new shelving systems. OCM Report - Jake This year I did a few things, mainly to do with the many collaborative events with other clubs, both old with the quiz night and Uncharity and charity vigils and new, with Space being brought into the fold with my sausage party. Swancon occurred, I was on a panel, we should definitely get more involved with both that and maybe Genghis Con. I've enjoyed this time on drama-free committee it was pleasant. I'm excited to not have to be nice to people. CCC didn't disappoint me this year. OCM Report - Jono Relay for Life! o UniSFAst o We raised $1623.67 for the Cancer Council! o Running Training sessions! o Number of Laps may have been lost to time and exhaustion. Was it like around 540? I cannot remember. o I ran 47.5km though. o RIP Piper. Quiz Night o Big Event, helped organise and run it. Camp o All hail House Baratheon. Hobbit?s Picnic o In the clubroom. o Many bread, much Hobbit. Prosh o Was fun, collaborative experience with Cameron Hall clubs. o Came second at Proshlympic. Swan Con o Sold books, saw old nerds, advertised clubs to old nerds at panel Ice Skating o Ran one, it was fun. Did not run another even though it would have been fun Posters o Put up a whole lot of them Pokemon Goes JJBA Screening OCM Report - Patrick Hello! I?m fairly sure I?m the last committee member to report so this is likely going to seem to have a lot of repeated achievements due to collaboration on events and stuff, so I?ll try keep it concise. For the past year I have played an active role in many of UniSFA?s events. I have attended and helped at our Library sortings and Swancon prepping , as well as our recent audit. I took part in leadership training at the start of the year. Aided in making EMP?s for Sponsor crawls and organising the event pages. Illustrated many Book Themes of the While. Played a role on the super elite exclusive Destress Task Force. Was involved with Relay For LifeAnd was a significant organiser of Charity Vigil (Black Dog Institute) and Unisfa Camp: Origins (House Baratheon noted victors), both of which I acted as a liaison with UWA Events, planned itineraries, filtered through paperwork, and had countless meetings for. And both of which were lovely and enjoyable events! Bless everyone who got involved and every other organiser <3 Aside from input for UniSFA?s events and general activities I have served as a position of leadership in general cleaning, upkeep of clubroom, and stocking of fridge/fridge running when needed. This has been a notable year of achievement for the club as we have successful run a collection of new events with popular response, as well as continuing an array of our annual events and other collaborations with Cameron Hall. Fresher Representative Freshers are all alive and well. I wrote the Camp menu and cooked a lot of the food, I also did a lot of meetings for organising the camp which involved planning activities etc. I helped write the quiz night for camp and co-ran the talent quest. I made a lot of very professional and amazing event photos. I did arranging for charity vigil and made a lot of rosters and tables for various club events. I took photos for charity vigil. I helped arrange the de-stress pyjama party and walked in relay for life. I also paid a bunch of money to make Brooke dye her hair red. Toby and I took a bunch of nerds to Graeme of Thrones which was great and hopefully we can run more Fringe events in future. I made the fresher group for this year and helped run the fresher welcome. 2. Constitution Alteration Grammatical Change Move to change apostrophe in 7.5.1 so it?s grammatically correct. Motion passed. Motion A - AGM Move to change the date of the AGM to the last three weeks of second semester. Elect all of committee except Fresher Rep at this time, would elect Fresher Rep at an OGM at start of first semester. Discussion Benefits: longer handover, less dead-period over the summer, puts us in line with guild, new years event written by new committee (ie fresher guide), freshers are introduced to committee with no handover Cons: Concerns about camp in summer, UniSFAns tend not to know what they?ll be doing after the summer, won?t line up with other Cameron Hall elections, end-of-semester grant would be tricky with treasurer training, freshers wouldn?t be able to vote for their committee or run for committee positions such as OCM, end of semester is full of exams/assessments. With camp, could it potentially be moved? We could discuss possible dates. We have had committee drop out already for various personal reasons. At end of the year, everyone is stressed and may not be up to handover during exam period. May be better to have fresher rep elected at an OGM so freshers don?t have to sit through big things like constitutional amendments. No obligation to elect the Fresher Rep in the first three weeks, but will elect them in 1st semester. Can have an election in the first three weeks, but not necessary. Leah asks about the 4 months between AGM and OGM, the summer. In Summer very little happened Leah says, but Toby says we had Camp and Larp and Fringe. Nic says it was dead in the middle, but people go away in the middle of Summer anyway so that?s not uncommon. Nic wants this because all committee is dead usually at that part of the year because people finished degrees and don?t want to come back to uni. But also it?s not for events, it?s for changes to the club and new ideas for the club to make improvements over the huge break. Annique knows there were a bunch of events planned but people went away and couldn?t run them, and people in new committee would also go away over the break. But she agrees it would be better to change the clubroom etc over the summer. Jake?s big issue is not having leadership training, possibly the most important thing for new committee to run events. And Guild will not be open at that time so it would be difficult to get new events through. Pat says in regards to leadership training, is that a given they don?t do it? Leah says no, all facsocs have leadership training over the Summer and people have done it over this Summer. But it?s still February which is late? Nic says we could potentially ask Guild to move training forward for multiple clubs? benefit. Cam says the idea that committee is lethargic is because everyone is lethargic at that point of the year, everyone in general is happy at the start of a year. It doesn?t mean anything, it?s just a new year. Gav points out things like O-day and the Fresher Welcome need a comfortable and experienced committee, if you?re new you won?t be able to do those things effectively. Edward says having a committee experienced at end of the year/over break is good because they know by then what needs improvement and how best to do it. Kurt says we should put our best foot forward and shouldn?t limit the number of people who can run for positions, he said that a fresher to UniSFA but who has been on other committees could not run if the date is changed and we could miss out. Also, people don?t know what their timetable is or their workload is before the break. Leah does think it?s a good idea to bring in new people. Someone else points out that he has time now at the start of the year, but if he was asked last year they would?ve said no because they were stressed. Jake points out people don?t know if they?ll pass certain exams until later. Blair says he would have run at the end of his second year, and then not be a student in his third. Liam points out that UWAnime does their elections at this point of the year and it can work. Fresher Katherine says one of her new committees floundered, so she says having elections at the beginning of the year when the old committee can help carry things over is an okay idea. Toby says people would need to guarantee 3 semesters to run if the date is changed: the last half of the year then all the next year. This is opposed to the current date where you just need to know about two semesters? availability. Toby says our camp won?t be effected because it probably wouldn?t be at that date if the AGM date is changed, we couldn?t run it then by having it with an inexperienced committee. Tim says couldn?t we have the newmittee not take over for a little while? Handover after camp? Guild may not like that. Also having a committee stay around is bad, it ruins potential new momentum. Maybe camp as part of handover - but that could result in too many cooks bickering over the brother. We could potentially run camp in winter break? Or potentially run camp in the study break, but Gav thinks this isn?t a good idea because that break is full of assignments and actually studying. Also we tend to run camps over long weekends. Annique says there?s not a lot of leeway for moving LARP, we?re running it with other clubs. Nic says a lot of problems are very speculative, and he knows it?s a huge change but one of the issues is we won?t know how it goes until we try it. Fin says if it doesn?t work it?s not irreversible. Voting Amendment doesn?t get passed. Motion B- Library Suggested change is a way of getting rid of books when we don?t want them any more. At the moment we?re obligated to keep all books unless they?re damaged or doubles. This change would let us dispose of items that aren?t just doubles, but there is an appeals process in case committee tries to get rid of everything. Committee needs a list of reasons to get rid of the book and must distribute this list to the club. If committee gets five appeals the book needs to be retained, if they receive less than five appeals than the book needs to be reconsidered. Anything getting disposed of is offered to membership at no cost if they want it, or returned to the donor if we have record of that. Also we want to add a clause where a fifth of the total number of books being disposed of must be added to the library. Discussion Ed says there are a lot of safeguards and he foresees very few books actually being thrown out, he suggests trialling it for a year. Gav says that by having it be a unanimous decision to throw out a book, a single committee member could block things. Nic says if that happens it could got to a general meeting. Jake points out that to remove a person from a club we don?t need a whole committee to agree on it unanimously, so it?s easier to remove a member of UniSFA than it is to get rid of a book which seems weird. Liam points out we bought a lot of books this year, our club will consistently get books and we won?t get more shelves. He says we need a system to get rid of books. Our club exists for social purposes and a bookstore isn?t social. We need a system where we?re not increasing the numbers of books and keep it stable. Toby says this rule is to make room for bookbuys. Someone points out, if you?re buying 50 books a year you?d you also will have to add more books when you get rid of them. But the books you add when you remove them can potentially include things from book buy. Annique would like to know the amount of books that haven?t actually been checked out or read as well. It?s easy to check that according to Blair, we currently have about 6000 books and probably half of them have never been checked out. Would all of committee need to be in the meeting for this unanimous vote or just quorum? Probably all of committee yes. Absent committee members could give proxies. Simon points out we have a large number of books unaccessible because they?re behind sofas. So it will be a very slow process to make these books accessible if we?re buying back a fifth of books. Ed says we have books already in storage so we could rearrange them and make things accessible. Toby points out ones behind the couch are accessible just inconvenient. Brooke says at any point someone can look up a book in KOHA. Simon yes it is possible, but it?s not probable. People look at shelves to see what we have more than they look for a specific book in KOHA. And yes in theory we could get rid of lots of books with our book buy but that isn?t feasible. Nat asks if we can put up an actual limit on books we can get rid of in a year. Possibly yes in practice that will happen. Nic says one problem is people not encouraging use of the library. Taylor asks if there?s a time limit to replacing books. Yes, within that committee?s term. Cam says he?s going through UCC books and people refuse to get rid of books, he thinks the ability to get rid of books when auditing will make an audit more purposeful. Gav says we do need this in some form, but he doesn?t know if this exact form is good. Amendment Gav wants to change ?unanimous vote of committee? to ?majority vote of commitee?. This is to prevent singular individuals from holding it up. Can we do two-thirds majority? Nic says if people are holding up the vote, we can kick them off committee. But that?s drastic. Nat says if it?s been held up twice by one person it can go to an OGM perhaps? Fin says why not make it quorum for getting rid of the books? Or unanimous of members present? Cam asks us to have faith in future committee to communicate. Liam says it is silly to be easier to kick out members than books which is ridiculous, he wants to change it to majority vote. We vote and this amendment goes through. Possible amendment to change the requirement to buy on fifth of books we throw out. Ben asks how many books we want to throw away. It?s highly unlikely we?ll get rid of 250 there in a year. Gav says committee had more freedom, could you say in a year you have to buy back one fifth? We?d rather not write that in the constitution. Jake says there are hundreds of books we?d not like to have in the clubroom, we?re looking at maybe two years of throwing out books. Taylor says one fifth is an appropriate number, we don?t want to replace garbage books with garbage books to fill numbers. And there are debates about what is relevant, eg horror. Nic points out that we?re getting rid of ?library items? we can replace books with DVDs or GNs etc. Ed says main argument is as soon as committee has this power they will throw out as many as possible, he trusts committee. Voting The motion is passed. 3. Election of New Committee Election of Returning Officers We elect Cam and Blair. Suspension of Standing Orders It is done, we are officially free! President Jake noms Annique, she accepts. Edward L nominates themself, Simon seconds. We motion to skip seconding! Motion passed. I nominate Fin, they decline. Annique is voted in as president! Vice President Jake nominates Edward L, they accept. Fin nominates themself. Ben nominates Jack, they decline. Leah nominates Simon, they accept. Jono nominates Nat, they decline. Ed, Fin, and Simon are up. Edward is voted in as vice president! Secretary Alex nominates Nat, they accept. Nat nominates Alex, they accept. Liam nominates Fin, they decline. Gav nominates Simon, they decline. Toby nominates Liam, they decline. Kurt nominates themself. We?ve got Nat, Alex, and Kurt. Natasha is nominated as secretary! Treasurer Ed nominates Harry, they accept. Toby nominates Alex, they accept. We?ve got Harry and Alex. Harry is nominated as rreasurer ! Librarian Leah nominates Simon, they accept. Liam nominates Ed, they decline. Ed nominates Finley, they accept. Toby nominates Alex, they decline. Liam nominates Kurt, they accept. We?ve got Simon, Kurt, and Finley. Simon is nominated as librarian! Fresher Representative Kurt nominates themselvf. Katherine nominates themself. Alfred nominates themself. Katherine is nominated as fresher representativ! OCMs Finley is nominated by Edward, they accept. Kurt is nominated by Toby, they accept. Jack is nominated by Annique, they accept. Alfred is nominated by Ben, they accept. Lewis is nominated by Jack, they accept. Alex is nominated by Toby, they accept. Simon is nominated by Leah but he?s already in a position. Alex, Alfred, Jack, Kurt, Fin, and Lewis are nominated as OCM. Jack, Kurt, and Fin are elected! Standing Orders Reinstated They?re reinstated. 4. General Business Who will I talk to about changing the logo? Annique! UniSFA needs a new air con. Leah has a list of things to buy, maybe a vacuum? No there?s a tenancy vacuum we can use, we can use other club?s vacuums as well. The Air Con will be a major expense, if we buy new we?re looking at maybe $800. We want one that isn?t too loud, that?s why it?ll be expensive. Blair can give us some advice. Nic also has expensive stuff. Last year we had the library discussion and talked about mobile bookshelves, they?re expensive but will increase the shelf space and can be moved. Taylor has some shelves in her basement and hasn?t talked to her mother or measured them but that could potentially be an option. She thinks there are three sliding sections and two that sit on the walls. Only thing she?d say is she?d have to look at the shelves, she thinks they?re quite high. We may want to look into decreasing shelf height but that could be cheaper than buying new ones. She will get back to newmittee with a price. And we?d need to check if we can install them properly, too. We could also possibly get a grant for shelves? Or other businesses may be selling them. Also it might be worth messaging Thatcher to see if any library is looking to get rid of any suitable shelves. Something to consider is possibly selling the Wii U, it barely got used but we could possibly use funds on other consoles etc. Maybe a joint steam account, but that would need to be monitored to make sure people aren?t buying frivolous games. The screenings page worked out pretty well but only admins can post, but for people who want to screen things they have to contact committee members. But also they need to contact committee or CCC to sit in on the screening anyway? If one UniSFA problem is cliquiness, wouldn?t a seperate screenings page make it more cliquey? the reason we made it was people were complaining about constant screening reminders but we don?t think this is a problem. It?s just a page for people who specifically want to see movies. But we could have ?anyone can post but admin must approve post? potentially yeah. Ed wants a way of scheduling screenings a long way ahead, we used a physical calendar for that it was good. What is CCC procedure? Toby will go through it after this, it?s a handover thing. Finish: 4:25 pm ?????????????????????????? Have a great day today, everyone! Corin Rowell Past Secretary (?????) ?? ????.?*?*??? ???? ???*?*?.? -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20170316/d4420ae1/attachment-0001.htm From natashagilford1 at hotmail.com Mon Mar 20 16:21:36 2017 From: natashagilford1 at hotmail.com (natasha gilford) Date: Mon, 20 Mar 2017 08:21:36 +0000 Subject: [Unisfa] Meeting Agenda 22/03/17 Message-ID: Hi everyone, So our next meeting will be on the 22nd of March at 5pm. Meeting Agenda - Committee reports - CCC applications - CCC training plan - Events - Screenings - Financial matters - Subcommittee regulations - Book theme - Tenancy - General Business Also a reminder that CCC applications close at 5pm Wednesday so get those through! Thanks, Natasha From natashagilford1 at hotmail.com Thu Mar 23 17:11:18 2017 From: natashagilford1 at hotmail.com (natasha gilford) Date: Thu, 23 Mar 2017 09:11:18 +0000 Subject: [Unisfa] Committee Meeting 22/03/17 Message-ID: Things for your Eyes Books added to the Burnlist * Today?s #1 Sensation Boy George * Aggressive Retail Therapy * Rainbow Six by Tom Clancy * The Sum of all Fears by Tom Clancy * Clear and Present Danger by Tom Clancy UniSFA Committee Meeting 22/03/17 Attending: Annique, Edward, Natasha, Harry, Simon, Katherine, Finley, Jack and Kurt. Absences: None Agenda: * Committee Reports * CCC applications * CCC training plan * Events * Screenings * Financial matters * Book theme * Tenancy * General Business Begin: 5:00pm 1. Committee Reports President Annique has talked to Rhys and received many ccc applications. Also a free membership to swancon which will be used somehow for the club. Went to a quiz night meeting and dealt with moneybox system. Someone stole $20 from the clubroom so have been dealing with that. Also attended camp meeting and president training. Vice-President The Easter picnic is mostly organised and also Committee poster sorted. Also went to camp meeting and talked to casey who gave some good resources. Also went to president training and will need to sort out CCC poster. Secretary I?ve started the calendar, done the minutes, learned more about being a secretary. I?ve also received a load of CCC applications and have encouraged people to apply. I?ve also gone to the SOC meeting and completed all of my action items. Treasurer Has tried to do finance things with guild but because of Prosh guild are busy today. The scanner is great and can scan receipts now. Also went to treasurer training and did a fridge run. The price of mini freddos has changed and also ran 2 screenings. Also tried to get a vacuum but it fell through so just researching now. Purchased a new lock but it is too small so will exchange. Also bought stuff for Prosh robot thing and spoke to Unigames about lockbox. Did some research on netflix and found out that we had $213 from oday, Librarian Went through the missing books with Kurt, found what we had and deleted a bunch from system. Found books that will be put up for removal, made some changes to CCC forms, got after hours forms for people to sign. Begun looking into Air-con to buy, started work for sponsor crawl and would like it in the study break. Have continued to think of book themes. Fresher Representative Made some Facebook posts on the fresher page which seemed mildly successful and some of the freshers may be alive. OCM Finley Made steam account for unisfa under the name world shaker doodle brain but you can just search unisfa, OCM Jack Did research on fridge prices in cameron hall and also talked to Rhys, Had quiz meeting and organised collaborative event with space. OCM Kurt Helped simon with books and need to edit pinned post on monday. Also did calendar maintenance and is still drawing up designs for picnic posters 2. CCC Applications Welcoming our new CCC members * Alex Thatcher * Ben Slusarczyk * Corin Rowell * Brooke Judson * Lewis Price * Cam Locke * Leah Chappel * Leah McGrady * Theo Vickery 3. CCC Training Simon has made some changes to CCC forms. Things we need to focus on: clubroom attitude, inclusivity, no gossip, offensive and inflammatory remarks, no more nazi talk basically, new money system, sign forms, koha, specific responsibilities, cleaning up of room etc. Simon also changes it so screenings before 4:30 can be vetoed not just 4pm anymore. No eating or drinking while reading books/graphic novels or handling club dvds. 4. Events Prosh - attended by 7 cameron hall people. Organising was chaotic after so soon after AGM so more paving the way for next prose by the current committee. but thanks to taylor, it went well Sponsor Crawl: Simon worked through most emp, talked to sponsors, maybe april 21st, friday in study break so better for people, 11am-4pm, we all agree with this Easter picnic: April 23rd, should be fine, emp by edward but he needs to know physical activities to finish it. Looks like all we?ll do is Easter egg hunt and no other activities planned but people may bring stuff for themselves. Edward will talk to harry for budgeting but we will need first aid. We could do a cameron hall event for first aid. Swan Con - is a thing, we have a poster from swan con. We were donated a free membership by a donor so maybe prize for someone. Annique will make an event for swancon, Space event: collaboration with Space for star-gazing night. There is a meteor shower 22nd april. 5pm-midnight. We can split the cost for bus to go somewhere with less light pollution and maybe cost of dinner. We?ll need 2 reps for sub-committee to sell tickets and do EMP. Annique wants an accessible event and to do readings on space. Harry will be other representative for sub-committee. We?ll need to find person who can drive a bus or maybe do carpooling instead. Welfare week - week 12 - Bob Ross screening with MS paint, day event with bake-off day. Maybe some art events, craft events, look at pamphlets and guild resources to have around. Simon in charge of bake-off, Natasha is in charge of welfare week and will make events for it and get some official welfare week things. Cameron Hall Quiz Night - Jack and Annique went to meeting for it and we need to pass sub committee regulations. The motion passes to allow this. Gives Quiz night sub-committee to have powers and responsibilities. Annique wants to fix wording of it but it is just a minor change of wording about the debriefing part and Annique will bring it up at next meeting. 12th of May friday because we doesn?t want it in same week as mid semester break and pantomime production. Tav hire - $300, and we?ll have 120 people max but if more than 160 than we can use mezzanine. We made $800 last year, we got $200 and we can use budget from last year. Prizes are not included in budget so each club donates prizes and we?ll come up with our own. There will be posters in cameron hall but no posters in guild due to issues with other clubs. There will also be a Facebook event. Camp: There was a camp meeting, Edward wants as many committee members to come with leadership training, first aid and having done the camp module of leadership training. We also need people with RSA?s. Finley, Natasha and Simon will have first aid by then. We could organise a cameron hall event for first aid training. Lake Leschanoultia * pros - we know it, really cheap, good layout with singular building * Cons - can?t swim in lake, someone drowned there, same as other cameron hall camps so not great for selling tickets Dare outdoor adventure camp * pros - bunch of activities, paintball, rock climbing, really nice, better location and great for larp - bunks sleep 36, only 2 showers and 2 toilets but also kitchen and open area and large dining area and recreational area. * Cons - more expensive so would need to inflate ticket prices, would need at least 25 people to make it equal to Leshanoultia. Ed made a graph Nanga bush camp - definitely not going - cons - may not want us back and guild may not want us there. example of where not to have a camp - too isolated, pays to check history. - crossed out immediately We will look more in to this and vote next week on Camp. Edward has already messaged places and we will need to make a decision by next week. Motion to allow Quiz Night subcommittee regulations - motion passes unanimously Motion to allow Star Gazing subcommittee regulations - motion passes unanimously 5. Screenings Next Week Monday - Iron Fist with Harry Tuesday - Dirk Gently with Brooke Wednesday - Committee Meeting Thursday - Finley shitposting - sonic boom screening Friday - Home with Adrien 6. Financial Matters PAC - Apparently we?re still a PAC club, Annique will look into it. no active decision yet, will make one next week. Semester one grant is due last friday of semester one and Harry will go through it. New Money System - we were robbed of $20, we want to know how someone got it and we need to re-evaluate money system. Unigames system is two money boxes, 1 for coins accessed by CCC and 1 for cash which only the president and the treasurer would be able to access. Max $30 in 5 dollar notes in petty cash box. Every time money deposited into cash box, we write in what cash has been put in. We need to be more secure and this system works. This needs to be approved by CCC training. Annique talked to Rhys and Taylor and it should cost $40 from bunnings for lock box so not that cost effective but we have permission to attach it to a wall by Rhys. We?ll put it in the room where webcam can see it in the spot next to the light switch. Money box should stay inside clubroom so we can see when someone gets to it. Lockbox on clubroom wall would only be accessed by harry and annique. Motion to have new money system - motion passes unanimously - Harry and Annique will go to bunnings together. Simon - Corin won prize from writing comp - will get $15 in fridge book as an apology for not receiving prize sooner. Scanner is functional but held together by duct tape. We will need new one for audits and should look into new one. Simon will look into that. Jack - fridge prices - paddle pops dropped to $1, change prices after next fridge run. Paddle pops we will make a profit if cheaper. Motion to change price of Paddlepop prices - motion passes unanimously Natasha buys first $1 paddlepop Netflix - Harry looked up 8.99 per single account and that we can use netflix vouchers. Annique spoke to Jake and it shouldn?t be a problem and won?t be a problem. We?re not charging people and worst is that they?ll suspend netflix account. Put under person?s name like treasurer of unisfa? 7. Book Removal 5 books * today?s #1 sensation boy george neither sci-fi or fantasy motion passes unanimously * aggressive retail therapy - neither sci fi or fantasy - motion passes unanimously * tom clancy - rainbow six - neither sci fi or fantasy - motion passes unanimously * the sum of all fears tom clancy - neither sci fi or fantasy - motion passes unanimously * clear and present danger - neither sci fi or fantasy - motion passes unanimously The books are placed on the Burn Shelf. if anyone wants to make a complaint about these decisions, please contact Annique or Simon with at least 5 people. 8. Book Theme of the While Fantasy sans tolkien for next theme.We shouldn?t post book club in screenings. Polls should be associated once a month with the theme of while. Polls are a way for president to engage with the youth so we?ll keeps polls loose and young to relate to the kiddos. 9. Tenancy Annique has talked to Rhys about compact bookshelves. We have have exact sizes and older members are complaining about them. The tenancy form is in and painting can go ahead when we want to start. With the mould, we need to talk to campus management. Annique has asked many people about whether it?s fixed and now will talk to campus management. We need it fixed by study break as storage space will be changed during this time and will lose storage space during that time and we will have to re-apply when the changes are done. They will become tall locker type things and Annique has asked whether access to unisfa will be blocked. They had no answer so we will have to chase them up on this. We may have to work around this. 10. General Business Fridge runs Finley made suggestion during fridge run about a way for people to make suggestions for fridge run. We?ll do a Facebook post which would make it simple for people and we?ll see who likes what. Tom while in the clubroom asks whether he can screen a final fantasy play through and can bring console and things. This would be around 20 hours of playtime and we already do screenings of hundreds of hours of tv so why not weekly video game. This seems good idea and we?ll look at doing it. Maybe CCZ screening so we can have more accessible screenings. Twilight Zone screenings at some point and harry will ask about completing it as he has the rest of the collection. Finley loves us all and is adorable Finish: 7:28 Action Items Annique - make swan-con event, email harry last quiz night budget, look into PAC, make CCC group Edward - talk to harry on easter picnic budget, camp arrangements and CCC fridge poster Natasha - Bob Ross screening, welfare week, Harry - talk to Ed on easter picnic budget, be rep for space collaboration, Simon - Sponsor Crawl, bake-off, look into new scanner and talk to harry on budget Katherine - picnic posters Finley - do fridge prices Jack - Space collaboration event Kurt - pinned posts every monday, picnic posters, -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20170323/b70e1dd3/attachment-0001.htm From natashagilford1 at hotmail.com Mon Mar 27 17:29:13 2017 From: natashagilford1 at hotmail.com (natasha gilford) Date: Mon, 27 Mar 2017 09:29:13 +0000 Subject: [Unisfa] Committee meeting agenda 29/03/17 Message-ID: Hi, Our next committee meeting is at 5pm on Wednesday the 29th of March. Meeting agenda: - Committee reports - Events - screenings - tenancy - Book removal - general business Please come if you have any input on these topics Natasha Gilford Secretary From natashagilford1 at hotmail.com Thu Mar 30 17:10:35 2017 From: natashagilford1 at hotmail.com (natasha gilford) Date: Thu, 30 Mar 2017 09:10:35 +0000 Subject: [Unisfa] Committee Meeting 29/03/17 Message-ID: Things for Your Eyes - Swan-Con is on April 13th-17th! There are posters around the clubroom and it is a fun experience for everyone who enjoys science fiction, fantasy or popular culture in general - Sponsor Crawl is on the 21st of April and if you want to come an buy books or have thoughts on what Unisfa should buy, please come and join us! - Easter Picnic is on the 23rd of April and there will be an Easter Egg Hunt so come if you want free chocolate UniSFA Committee Meeting 29/03/17 Attending: Annique, Edward, Natasha, Harry, Simon, Katherine, Finley, Jack and Kurt Absences: None Begin: 5:01pm 1. Committee Reports President Did CCC training, all officially trained. Harry has forms. Went to sub-committee meetings for star-gazing, post about swan-con, posters around and can direct people. we have a diary, for events and everything. Fill in for stuff. Make sure proposed events are in advance. will decorate cover and went with harry for lock run. need to talk to fTHER FOR drill to drill in brick for lockbox. Vice President CCC poster is done, graphic design for book themes and events are sorted. emps are approved for picnic and have now received stuff from Casey about camp. Secretary I?ve managed to do some things. Went to CCC training and I?ve talked to Patrice from Student Assist about sponsoring our welfare week plans and she has given us some great resources. I?ve also done my reading for first aid course and will be ready for Friday. I also got Jean Ralphio on a buzzfeed quiz so that?s something. Treasurer Finally have access to club finances, can know how much money we have now. $12052.64 in totoal. Attended star-gazing sub-committee, and screened Home and Iron fist. Also made club purchases and refunded the first lock, got new lock for $10, and a lockbox for $34.50, two notebooks and a calendar book for $9. 50. Also got a $50 netflix voucher so we have netflix now.This will last 5 months. fridge prices are updated. Librarian Sponsor crawl emp approved, have started looking into library scanner and prices range from $300-$15 so will look further into. Did books and had first appeal for books on burn list. Looked into bake-off and it was not offical event last year but will look into how to run as actual event. If offical people will need food permits to bring in baked goods. maybe during winter holidays but might be issue. welfare week is an option Fresher Rep Started making design with kurt for easter picnic, Annique had some concerns about having a rainbow which could be confused with pride department. OCM Report - Finley Did fridge prices and got them laminated and put on fridge. OCM Report - Jack Did sub-committee stuff with stargazing. OCM Report - Kurt Made a pinned post on the different facebook pages for screenings so no-one can complain about missing screenings. Also did poster with Katherine on easter picnic 2. Events * Sponsor Crawl - 21st April, only one sponsor has contacted Simon but it should be alright because it will be on a Friday during business days. EMP put through and approved. Can start advertising and Simon will do event on facebook. * Swan-con - A made event, we just need to advertise it and we won?t have an offical Unisfa goes event. The Swan-con page does not have an actual Facebook event for it, just the details on their page. Still have free ticket to give away. The expiry date for exchange was yesterday, but Annique could buy another one and hand it out. The poll of the week could be used as a competition. There is not enough time so instead a raffle would be good. We have raffle tickets so we could make event for it. Harry approves for the tickets to be sold at $1 each and 2$ for 3. We are not doing anything as unisfa for swan-con as might be nice to do something big next year for it and have more options then. Next year is 40th year so should keep in mind for big stuff. * Easter Picnic - emp all good, not quite finished sorting budget but chocolates are easy though and we want those sweet post-easter sales. We?re not really selling the leftover chips so could we bring those? They might be out of date which is something to consider. Katherine and kurt doing posters and Edward wants to know more and see the rough drafts. Ed will do Facebook event. How much money for posters in guild? We will look at advertising policies with guild and make sure that our posters comply. Also put around the campus and cam hall. * Quiz Night - have not had a meeting since first although taylor did meeting on her own. The sub-committee will organise a proper meeting soon. The tickets will be the same price as last time. Tav booking costs are 1/2 price if $1000 worth of drinks are bought at the bar. * Stargazing - 22nd April starting at 5 and ending about 11 as the meteor shower is peaking at 8-9pm. The venue is Lesmurdie Falls because there are bbq and not bad light pollution. The sub-committee have received messages from the park authorities.There will be tickets for telescope and food. The prices are $5 for members and $10 non-members. this would include sausage sizzle plus veggie options, free drink and use of telescope. People will have to make their own way there. We have had success with other unisfa events like this so that seems alright. Facebook event will have post for carpooling and directions. Advertising will be posters in guild and cam hall with reminders for no alcohol or drugs.The event will be divided into two sections with one lit up area with bbq and story telling/discussions and one darker area for using the telescope. There will be separate Facebook events for space and unisfa. We will need to provide water, food and first aid. Simon will have his by then. We will also need to rent lighting for event and could get that for free from casey. Mex is on friday so Casey is flat-out. They have talked to rangers and need to follow up with person on the ground at that time. Sub-committee regulations have been approved of by Space so everything is offical. * Welfare Week * Student assist is very enthusiastic about this and have given loads of resources. 22-27 may in week 12 and we?ll try to have things to do with welfare all week. Non-baking day, arts and crafts day, bob-ross. origami? Finley is willing to do a more relaxing and chill shitposting screening for that week. We?ll also do a pyjama party like last year with bags filled with student assist resources and lollipops. Pyjama party needs emp for some reason. Finley suggest dolly quizzes and make-up sessions/nail polish for pyjama party. * busy bee - We need to send someone from exec, probably Annique Committee members are not obligated but absolutely should attend. We do not have a lot to do but should still be there whole time. There will need to be a facebook event for this. * Camp * casey did not send camp things and only just sent them a couple of hours. no-one sent other suggestions, Tom sent wattle grove would need to share with other camps, not create for others. need to lockdown kitchen. Leschnaultia or Dare. pricing is important. single bunkhouse for Dare = to Leschnaultia to 25 people, entirety of Dare, need 57.5 for Leschnaultia to equal. not feasible to book out Dare. however booking out Dare entirely, do not want potentially other people to infringe our events, * Ed strongly suggests Leschnaultie, know site, more self-contained, no other people, last camp not perfect but could build upon this, hit the atmosphere we?re going for, * Annique points - last year?s very lethargic and chill because there were not enough people, need somewhere cooler and more active for people, some people will come who have run camps at leschnaultia which is not that great. we have too much crossover so don?t want people to not want to go to same place twice at unigames and unisfa. Dare seems cheaper if we get more than 25 people. only 2 showers and 2 toilet facilities like lake leschnaultia. are we okay with other people on the grounds? If we went to the lake, we would also have other people. we can talk to Dare about self-contained spaces. can book individual spaces, Edward will send email with questions. also trampolines, * There is a vote between Dare and Leschnaultia and Dare unanimously wins * dates we want may not be available, so will need to look at other one. we?ve already contacted Lake Leschnaultia so we have a back-up just in case. 3. Screenings - Next week. * Monday - Iron Fist w/Harry * Tuesday - Rocky Horror w/Tim * Wednesday - committee meeting at 4:30 and then Barbarella at 6pm * Thursday - Book discussion w/Leah- getting intense on Facebook page. * Friday - Home? w/Adrien * Home screening, not enough people went last time, harry happy to do it again this week but if Adrien wants to do it again, if no-one comes this week, harry will talk to adrien. * Lift in CCZ closes at 5 so that?s out for accessible screening * Simon will screen Lucifer after Harry is done with Iron Fist in the next 3 weeks. * Annique wants to do barbarella at some point. 4. Tenancy * Tenancy has no idea about accessibility during the storage changes and someone will come in week before the changes to see if we have access or not. 5. Book Removal Both Webster?s Dictionary and Dogbert's Clues for the Clueless have reached their 2 week mark on the Burn List and are voted again to see if they will be removed. * Motion to remove Webster?s Dictionary - motion passes unanimously * Motion to remove Dogbert?s Clues for the Clueless - motion passes unanimously Both books will be put into the free section of the clubroom. Books up for Appeal The Tom Clancy books have all been appealed but the same person. There was one appeal for the Clancy books with the reason that they fall under speculative fiction. One appeal means that we will vote again to see whether the committee thinks that the book should remain on the Burn List. Although there will be another vote at the next committee meeting again in case of other appeals and changes in committee members decisions. * The Sum of all Fears * The plot is about a nuclear bomb that the Israelis had lost and buried which terrorists then found. The US military also gets involved to stop them. The book is not set in the future and the only speculative fiction parts are that terrorists have a nuclear bomb. Jack mentions that there are people that care about the Clancy books on Facebook. Simon explains that as Librarian, his general philosophy regarding book removal is that it doesn?t matter if the book is liked or if the book is good or bad, it only matters if the book is relevant to the library. This is the basis for deciding of the book should be added to the Burn List or not. * Motion to remove The Sum of All Fears from the Burn List - Motion fails unanimously * Clear and Present Danger * A friend of the President of the US is killed by Cuban cartels causing a harsher war on drugs. The Main character is shamed, quits job and eventually gives a brief to the US congress on drug cartels. The book is not set in the future and plot line is more about the war on drugs and Cuba-US relations. * Motion to remove Clear and Present Danger from the Burn List - Motion fails unanimously * Rainbow Six * This is the strongest argument for speculative fiction. The book is written in the 90?s and eco-terrorists want to save the environment by using the ebola virus to kill humans. The speculative parts are weaponising Ebola and having a cure for the disease. * Motion to remove Rainbow Six from the Burn List - motion fails with 4 votes for, 2 votes against and 3 abstentions. These decisions can still be appealed by Unisfa members and there will be another vote at the next committee meeting. Books up for Removal * My Patients are Animals by Robert M. Miller - non-fiction and not sci-fi or fantasy related. * Motion to add My Patients are Animals to burn list - Motion passes unanimously * Killer of Men by Christian Cameron - The book is not speculative but historical fiction with no gods or monsters. Achilles is briefly mentioned as a hero but only in that the protagonist admires the character. There is no other mention of fantasy. - motion 8/9 1 abstain passes * Motion to add Killer of Men to the Burn List - motion passes with 8 votes for and 1 abstention. * The Tightrope Men by Desmond Bagley - Man suffers from amnesia and wakes up with no memory and a strange face. He had facial reconstruction surgery and there is no science fiction or fantasy elements. motion 7/9 2 abstains, passes * Motion to add The Tightrope Men to the Burn List - motion passes with 7 votes for and 2 abstentions * Stonehenge by Leon Stover and Harry Harrison - The book?s plot is about the protagonist trying to unite several tribes in Briton alongside several allies such as and Egyptian architect. The book mentions atlantis in passing. The book includes Mycenaean mines and is a theory on why stonehenge was built. The book may be ahistorical fiction? It is either badly researched historical fiction or it could be someone trying to speculate about history. Finely skims through about 100 pages and it seems more historical without any fantasy elements. and no Motion - 6/9, 3 abstains. * Motion to add Stonehenge to Burn List - Motion passes with 6 votes for and 3 abstentions. * Jonathan Livingston Seagull by Richard Bach - The book is from a seagull?s point of view and is more a surrealist book rather than not sci-fi or fantasy. * Motion to add Jonathan Livingston Seagull to Burn List - motion passes unanimously All of these books will remain on the Burn List Shelf for two weeks. Please send all offical objections to Simon at unisfa-librarian at guild.uwa.edu.au. 6. General Business * Vacuum cleaner - Harry found a good vacuum for $69 and posted on committee page and will go with mum who knows about vacuums, can make last minute change and will have a vacuum by monday. We are confident with Harry. Budget is up to 100. No-one has offered a vacuum up yet so we will have to buy a new one. * We have some discs in loose fabric that are without cases. They need to be protected so can we put aside a couple dollars to protect them? Annique has some clear dvd cases at home and can bring them in * Fin loves committee and committee loves Fin Finish: 6:25 Action Items Annique - Swan-con raffle, facebook event busy bee, get clear discs Edward - Easter picnic facebook event, send email to Dare about extras, do camp emp Natasha - Work out schedule for Welfare Week Harry - talk to Adrien and buy vacuum Simon - Sponsor Crawl Facebook event. Katherine - Easter picnic posters Finley - Don?t Die Jack- star-gazing committee, quiz night committee meeting Kurt - easter picnic posters -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20170330/c02596aa/attachment-0001.htm From oxinabox at ucc.asn.au Thu Mar 30 19:22:23 2017 From: oxinabox at ucc.asn.au (oxinabox at ucc.asn.au) Date: Thu, 30 Mar 2017 19:22:23 +0800 Subject: [Unisfa] Committee Meeting 29/03/17 In-Reply-To: References: Message-ID: > * Swancon > The Swan-con page does not have an actual > Facebook event for it, just the details on their page. Facebook event is at https://www.facebook.com/events/260710467596358/ Though better is the swancon group: https://www.facebook.com/groups/swancon/ and Swancon Page: https://www.facebook.com/Swancon/ > We are not doing anything as unisfa for swancon This is kinda unfortunate. Unisfa has a standing offer of the same free traders-table they had at last years to sell doubles, or do whatever else. It also makes super old-guard super-happy to see unisfa still exists (Swancon is basically made of unisfa old-guard). This year should be a very busy con, with the $2 newcomers tickets. But whatever. Free will and all that. Frames WASFF Administrator (WASFF is the over-arching organisation that runs oversees events like Swancon.) (Administrator is like Secretary) ----------------------- On 30.03.2017 17:10, natasha gilford wrote: > THINGS FOR YOUR EYES > > - Swan-Con is on April 13th-17th! There are posters around the > clubroom and it is a fun experience for everyone who enjoys science > fiction, fantasy or popular culture in general > > - Sponsor Crawl is on the 21st of April and if you want to come an buy > books or have thoughts on what Unisfa should buy, please come and join > us! > > - Easter Picnic is on the 23rd of April and there will be an Easter > Egg Hunt so come if you want free chocolate > > UNISFA COMMITTEE MEETING 29/03/17 > > ATTENDING: Annique, Edward, Natasha, Harry, Simon, Katherine, Finley, > Jack and Kurt > > ABSENCES: None > > BEGIN: 5:01pm > > 1. COMMITTEE REPORTS > > PRESIDENT > > Did CCC training, all officially trained. Harry has forms. Went to > sub-committee meetings for star-gazing, post about swan-con, posters > around and can direct people. we have a diary, for events and > everything. Fill in for stuff. Make sure proposed events are in > advance. will decorate cover and went with harry for lock run. need to > talk to fTHER FOR drill to drill in brick for lockbox. > > VICE PRESIDENT > > CCC poster is done, graphic design for book themes and events are > sorted. emps are approved for picnic and have now received stuff from > Casey about camp. > > SECRETARY > > I?ve managed to do some things. Went to CCC training and I?ve > talked to Patrice from Student Assist about sponsoring our welfare > week plans and she has given us some great resources. I?ve also done > my reading for first aid course and will be ready for Friday. I also > got Jean Ralphio on a buzzfeed quiz so that?s something. > > TREASURER > > Finally have access to club finances, can know how much money we have > now. $12052.64 in totoal. Attended star-gazing sub-committee, and > screened Home and Iron fist. Also made club purchases and refunded the > first lock, got new lock for $10, and a lockbox for $34.50, two > notebooks and a calendar book for $9. 50. Also got a $50 netflix > voucher so we have netflix now.This will last 5 months. fridge prices > are updated. > > LIBRARIAN > > Sponsor crawl emp approved, have started looking into library scanner > and prices range from $300-$15 so will look further into. Did books > and had first appeal for books on burn list. Looked into bake-off and > it was not offical event last year but will look into how to run as > actual event. If offical people will need food permits to bring in > baked goods. maybe during winter holidays but might be issue. welfare > week is an option > > FRESHER REP > > Started making design with kurt for easter picnic, Annique had some > concerns about having a rainbow which could be confused with pride > department. > > OCM REPORT - FINLEY > > Did fridge prices and got them laminated and put on fridge. > > OCM REPORT - JACK > > Did sub-committee stuff with stargazing. > > OCM REPORT - KURT > > Made a pinned post on the different facebook pages for screenings so > no-one can complain about missing screenings. Also did poster with > Katherine on easter picnic > > 2. EVENTS > > * Sponsor Crawl > > - 21st April, only one sponsor has contacted Simon but it should be > alright because it will be on a Friday during business days. EMP put > through and approved. Can start advertising and Simon will do event on > facebook. > > * Swan-con > > - A made event, we just need to advertise it and we won?t have an > offical Unisfa goes event. The Swan-con page does not have an actual > Facebook event for it, just the details on their page. Still have free > ticket to give away. The expiry date for exchange was yesterday, but > Annique could buy another one and hand it out. The poll of the week > could be used as a competition. There is not enough time so instead a > raffle would be good. We have raffle tickets so we could make event > for it. Harry approves for the tickets to be sold at $1 each and 2$ > for 3. We are not doing anything as unisfa for swan-con as might be > nice to do something big next year for it and have more options then. > Next year is 40th year so should keep in mind for big stuff. > > * Easter Picnic > > - emp all good, not quite finished sorting budget but chocolates are > easy though and we want those sweet post-easter sales. We?re not > really selling the leftover chips so could we bring those? They might > be out of date which is something to consider. Katherine and kurt > doing posters and Edward wants to know more and see the rough drafts. > Ed will do Facebook event. How much money for posters in guild? We > will look at advertising policies with guild and make sure that our > posters comply. Also put around the campus and cam hall. > > * Quiz Night > > - have not had a meeting since first although taylor did meeting on > her own. The sub-committee will organise a proper meeting soon. The > tickets will be the same price as last time. Tav booking costs are 1/2 > price if $1000 worth of drinks are bought at the bar. > > * Stargazing > > - 22nd April starting at 5 and ending about 11 as the meteor shower > is peaking at 8-9pm. The venue is Lesmurdie Falls because there are > bbq and not bad light pollution. The sub-committee have received > messages from the park authorities.There will be tickets for telescope > and food. The prices are $5 for members and $10 non-members. this > would include sausage sizzle plus veggie options, free drink and use > of telescope. People will have to make their own way there. We have > had success with other unisfa events like this so that seems alright. > Facebook event will have post for carpooling and directions. > Advertising will be posters in guild and cam hall with reminders for > no alcohol or drugs.The event will be divided into two sections with > one lit up area with bbq and story telling/discussions and one darker > area for using the telescope. There will be separate Facebook events > for space and unisfa. We will need to provide water, food and first > aid. Simon will have his by then. We will also need to rent lighting > for event and could get that for free from casey. Mex is on friday so > Casey is flat-out. They have talked to rangers and need to follow up > with person on the ground at that time. Sub-committee regulations have > been approved of by Space so everything is offical. > > * Welfare Week > > * Student assist is very enthusiastic about this and have given > loads of resources. 22-27 may in week 12 and we?ll try to have > things to do with welfare all week. Non-baking day, arts and crafts > day, bob-ross. origami? Finley is willing to do a more relaxing and > chill shitposting screening for that week. We?ll also do a pyjama > party like last year with bags filled with student assist resources > and lollipops. Pyjama party needs emp for some reason. Finley suggest > dolly quizzes and make-up sessions/nail polish for pyjama party. > > * busy bee > > - We need to send someone from exec, probably Annique Committee > members are not obligated but absolutely should attend. We do not have > a lot to do but should still be there whole time. There will need to > be a facebook event for this. > > * Camp > > * casey did not send camp things and only just sent them a couple of > hours. no-one sent other suggestions, Tom sent wattle grove would need > to share with other camps, not create for others. need to lockdown > kitchen. Leschnaultia or Dare. pricing is important. single bunkhouse > for Dare = to Leschnaultia to 25 people, entirety of Dare, need 57.5 > for Leschnaultia to equal. not feasible to book out Dare. however > booking out Dare entirely, do not want potentially other people to > infringe our events, > * Ed strongly suggests Leschnaultie, know site, more self-contained, > no other people, last camp not perfect but could build upon this, hit > the atmosphere we?re going for, > * Annique points - last year?s very lethargic and chill because > there were not enough people, need somewhere cooler and more active > for people, some people will come who have run camps at leschnaultia > which is not that great. we have too much crossover so don?t want > people to not want to go to same place twice at unigames and unisfa. > Dare seems cheaper if we get more than 25 people. only 2 showers and 2 > toilet facilities like lake leschnaultia. are we okay with other > people on the grounds? If we went to the lake, we would also have > other people. we can talk to Dare about self-contained spaces. can > book individual spaces, Edward will send email with questions. also > trampolines, > * There is a vote between Dare and Leschnaultia and Dare unanimously > wins > * dates we want may not be available, so will need to look at other > one. we?ve already contacted Lake Leschnaultia so we have a back-up > just in case. > > 3. SCREENINGS - NEXT WEEK. > > * Monday - Iron Fist w/Harry > * Tuesday - Rocky Horror w/Tim > * Wednesday - committee meeting at 4:30 and then Barbarella at 6pm > * Thursday - Book discussion w/Leah- getting intense on Facebook > page. > * Friday - Home? w/Adrien > * Home screening, not enough people went last time, harry happy to do > it again this week but if Adrien wants to do it again, if no-one comes > this week, harry will talk to adrien. > * Lift in CCZ closes at 5 so that?s out for accessible screening > * Simon will screen Lucifer after Harry is done with Iron Fist in the > next 3 weeks. > * Annique wants to do barbarella at some point. > > 4. TENANCY > > * Tenancy has no idea about accessibility during the storage changes > and someone will come in week before the changes to see if we have > access or not. > > 5. BOOK REMOVAL > > Both _Webster?s Dictionary_ and_ Dogbert's Clues for the Clueless_ > have reached their 2 week mark on the Burn List and are voted again to > see if they will be removed. > > * Motion to remove _Webster?s Dictionary_ - motion passes > unanimously > * Motion to remove _Dogbert?s Clues for the Clueless_ - motion > passes unanimously > > Both books will be put into the free section of the clubroom. > > Books up for Appeal > > The Tom Clancy books have all been appealed but the same person. > There was one appeal for the Clancy books with the reason that they > fall under speculative fiction. One appeal means that we will vote > again to see whether the committee thinks that the book should remain > on the Burn List. Although there will be another vote at the next > committee meeting again in case of other appeals and changes in > committee members decisions. > > * _The Sum of all Fears_ > > * The plot is about a nuclear bomb that the Israelis had lost and > buried which terrorists then found. The US military also gets involved > to stop them. The book is not set in the future and the only > speculative fiction parts are that terrorists have a nuclear bomb. > Jack mentions that there are people that care about the Clancy books > on Facebook. Simon explains that as Librarian, his general philosophy > regarding book removal is that it doesn?t matter if the book is > liked or if the book is good or bad, it only matters if the book is > relevant to the library. This is the basis for deciding of the book > should be added to the Burn List or not. > * Motion to remove _The Sum of All Fears_ from the Burn List - Motion > fails unanimously > > * _Clear and Present Danger_ > > __ > > * A friend of the President of the US is killed by Cuban cartels > causing a harsher war on drugs. The Main character is shamed, quits > job and eventually gives a brief to the US congress on drug cartels. > The book is not set in the future and plot line is more about the war > on drugs and Cuba-US relations. > * Motion to remove _Clear and Present Danger_ from the Burn List - > Motion fails unanimously > > __ > > * _Rainbow Six_ > > * This is the strongest argument for speculative fiction. The book > is written in the 90?s and eco-terrorists want to save the > environment by using the ebola virus to kill humans. The speculative > parts are weaponising Ebola and having a cure for the disease. > * Motion to remove _Rainbow Six_ from the Burn List - motion fails > with 4 votes for, 2 votes against and 3 abstentions. > > These decisions can still be appealed by Unisfa members and there > will be another vote at the next committee meeting. > > Books up for Removal > > * M_y Patients are Animals _by Robert M. Miller - non-fiction and > not sci-fi or fantasy related. > > * Motion to add _My Patients are Animals_ to burn list - Motion > passes unanimously > > * _Killer of Men_ by Christian Cameron - The book is not speculative > but historical fiction with no gods or monsters. Achilles is briefly > mentioned as a hero but only in that the protagonist admires the > character. There is no other mention of fantasy. - motion 8/9 1 > abstain passes > > * Motion to add _Killer of Men _to the Burn List - motion passes > with 8 votes for and 1 abstention. > > * _The Tightrope Men_ by Desmond Bagley - Man suffers from amnesia > and wakes up with no memory and a strange face. He had facial > reconstruction surgery and there is no science fiction or fantasy > elements. motion 7/9 2 abstains, passes > > * Motion to add _The Tightrope Men _to the Burn List - motion passes > with 7 votes for and 2 abstentions > > * _Stonehenge_ by Leon Stover and Harry Harrison - The book?s plot > is about the protagonist trying to unite several tribes in Briton > alongside several allies such as and Egyptian architect. The book > mentions atlantis in passing. The book includes Mycenaean mines and is > a theory on why stonehenge was built. The book may be ahistorical > fiction? It is either badly researched historical fiction or it could > be someone trying to speculate about history. Finely skims through > about 100 pages and it seems more historical without any fantasy > elements. and no Motion - 6/9, 3 abstains. > > * Motion to add _Stonehenge_ to Burn List - Motion passes with 6 > votes for and 3 abstentions. > > * _Jonathan Livingston Seagull_ by Richard Bach - The book is from a > seagull?s point of view and is more a surrealist book rather than > not sci-fi or fantasy. > > * Motion to add _Jonathan Livingston Seagull_ to Burn List - motion > passes unanimously > > All of these books will remain on the Burn List Shelf for two weeks. > Please send all offical objections to Simon at > unisfa-librarian at guild.uwa.edu.au. > > 6. GENERAL BUSINESS > > * Vacuum cleaner - Harry found a good vacuum for $69 and posted on > committee page and will go with mum who knows about vacuums, can make > last minute change and will have a vacuum by monday. We are confident > with Harry. Budget is up to 100. No-one has offered a vacuum up yet so > we will have to buy a new one. > * We have some discs in loose fabric that are without cases. They > need to be protected so can we put aside a couple dollars to protect > them? Annique has some clear dvd cases at home and can bring them in > * Fin loves committee and committee loves Fin > > FINISH: 6:25 > > ACTION ITEMS > > Annique - Swan-con raffle, facebook event busy bee, get clear discs > > Edward - Easter picnic facebook event, send email to Dare about > extras, do camp emp > > Natasha - Work out schedule for Welfare Week > > Harry - talk to Adrien and buy vacuum > > Simon - Sponsor Crawl Facebook event. > > Katherine - Easter picnic posters > > Finley - Don?t Die > > Jack- star-gazing committee, quiz night committee meeting > > Kurt - easter picnic posters > _______________________________________________ > Unisfa mailing list > Unisfa at ucc.gu.uwa.edu.au > http://lists.ucc.gu.uwa.edu.au/mailman/listinfo/unisfa