[Unisfa] UniSFA Committee Meeting 09/03/17

[Corin Rowell]

Hey everyone!

These are the last set of committee meeting minutes I’ll email out, what a year it has a been.

Things For Your Eyes

- Our AGM is tomorrow (Friday) at 1pm in the Guild Council meeting room. Please come along to elect your 2017 committee and run for committee positions you want! Freshers are very much encouraged to attend and run for Fresher Rep or vote for who they’d like to represent them as Fresher Rep as well as run for other cool committee positions. If you don’t know where the meeting room is, we will have someone in the clubroom a little bit before the meeting to take people across. Also, we will be discussing proposed changes to the constitution! These changes are up in the facebook event, please look over them beforehand so we can have an easier time discussing them at the meeting.

And with that, onto the minutes from today’s meeting:


UniSFA Committee Meeting 09/03/2017


Attending: Toby Joske, Leah Chappell, Corin Rowell, Brooke Judson, Marlea Evans, Jake Alexander, Patrick Mitchell

Absences: Tim Haig, Jono Astbury



Agenda

- Committee Reports
- Previous Action Items
- Screenings
- AGM
- Handover
- General Business



Begin: 3:05 pm



1.	Committee Reports

President

Club Carnival happened, we got a few more sign-ups. Did the Fresher Welcome and it went very well, we played a lot of Jackbox games which Toby thinks was a good choice. It became furry jokes slower than expected. Otherwise generally Toby is doing stuff for AGM and kind of working on you know final things.

Vice President

Leah was very sick on Tuesday morning it was great. She still made it to the Fresher Welcome and agrees the Jackbox games were good. Has been writing out her AGM report, trying to get stuff done for AGM, cannot wait to be free.

Secretary

After today I will not have to write minutes ever again. I tried to email out the last minutes and the mailing list thought I was malicious spam which made me unhappy because I’m not malicious spam. Went to Fresher Welcome and it was very fun. Honestly, I spent most of my morning editing my Tumblr theme so it’s all pink and pastel now. And I have like three days to write multiple fanfictions so that’s got my attention at the moment. Please save me.

Treasurer

Tim is at a lab.

Librarian

Brooke did the Club Carnival, set up and sat there and packed up. We got some people. Fresher Welcome was pretty good! And she has been adding some books to the library. And wrote a book review for the first time!

Fresher Rep

Hello it’s me! Marlea did the screenings post and other posting in groups getting people hype. Did the Club Carnival. Is that everything? Marlea thinks that’s everything.

OCM Report - Jake

Jake poses like one of our French girls. He brought cake? Then panicked screaming. Didn’t do very much last week? He has a reminder for people, if you campaign for the AGM Jake will haunt you as an angry ghost so don’t do that. Especially not at events like Fresher Welcome. You can do that in private with people if you want but it gets unpleasant if people start campaigning to groups at large. Also we’re not allowed to advertise/promote ourselves at events or in the clubroom apparently.

OCM Report - Jono

Jono is working.

OCM Report - Patrick

Patrick is wearing a pretty shirt. He helped out at Fresher Welcome and Club Carnival, bought the things and cooked the food and helloed the people. It was a gruelling effort. Pat is really fatigued.



2.	Previous Action Items

I still have to put the Fresher Guide up on the UniSFA page. I will do that soon.
Toby needs to scan the TARDIS thing.


3.	Screenings

I wanna screen Paprika. Can I do that on Tuesday? Yay! Anime movie on Tuesday. Come watch Paprika, everyone.
Thursday is Brooke with Dirk Gently.
Toby would like to screen… Something…
Toby would like Telltale Batman on Wednesday.
We can talk with the new committee about what they want to do in regards to holding the room for various screenings next week, we want transition to be as easy as possible for them.


4.	AGM

Did we agree that we should keep the amendments before election? Yes, we have to.
Remember committee to write your reports. It’s gonna be a long meeting so you don’t need to write an epic, keep it short and sweet and message it to Corin so it can be put into the minute beforehand.
Also at another AGM I was minuting I was given a gavel for if I couldn’t hear what people were saying or they got too loud, can I do something like that this time? Because people don’t often realise I’m deaf. Yes, we can figure something out. Cool.
Did Leah want a projector for the constitution changes? Leah would like one, yeah. Does UCC have one? Yeah, but we probably wouldn’t be able to access it. Guild might have one? UniGames and Panto printed things… Projection might be easier. Also printing is bad for the environment. Pat can go ask Guild after the meeting.
Has everyone looked at the Constitution changes Nic posted? Anything to change? There is a thing, we can ask Nic what’s going on with that.


5.	Handover

Everyone should prepare things for the next person taking their position. So everyone check handover guide in the dropbox, see if there’s anything left out which you think should be said to your successor? We can discuss things at handover party.
And just try to be there for when your successor has any questions, may need to be around the first couple weeks depending on your role.
Handover party will go on depending on when next committee is free. Yay fun things!


6.	General Business

Toby never announced the spooky story competition winners! Should Toby still do that? I want it done because I was the winner and want acknowledgement. Toby may do that.
Pat talked to PAC President, and we were unaffiliated several years ago we don’t know why what’s going on. They’re coming more active now if we want to be more involved with them? We’ll tell next committee about that.
Brooke has a small library thing, some books are not showing up as checked-out. It’s a KOHA thing. Only 90s kids will understand.


Finish: 3:40pm



Action Items



Toby - Scan the TARDIS guide; Announce story competition winners; Make many posts.

Leah - Get a projector perhaps.

Corin - Put the Fresher Guide up on the Facebook page; Make screenings post.

Tim - Message AGM report to Corin.

Brooke - You’re good.

Marlea - Message AGM report to Corin.

Jake - Message AGM report to Corin.

Jono - Message AGM report to Corin.

Patrick - Message AGM report to Corin.


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Have a great day today, everyone!

Corin Rowell
UniSFA Secretary, 2016/17 (ﾉ>ω<)ﾉ :｡･:*:･ﾟ’★,｡･:*:♪･ﾟ’☆
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