[Unisfa] Committee Meeting 22/03/17

[natasha gilford]

Things for your Eyes


Books added to the Burnlist

  *   Today’s #1 Sensation Boy George
  *   Aggressive Retail Therapy
  *   Rainbow Six by Tom Clancy
  *   The Sum of all Fears by Tom Clancy
  *   Clear and Present Danger by Tom Clancy


UniSFA Committee

Meeting 22/03/17


Attending: Annique, Edward, Natasha, Harry, Simon, Katherine, Finley, Jack and Kurt.


Absences: None


Agenda:

  *   Committee Reports
  *   CCC applications
  *    CCC training plan
  *    Events
  *   Screenings
  *   Financial matters
  *   Book theme
  *   Tenancy
  *   General Business


Begin: 5:00pm

1.  Committee Reports

President

Annique has talked to Rhys and received many ccc applications. Also a free membership to swancon which will be used somehow for the club. Went to a quiz night meeting and dealt with moneybox system. Someone stole $20 from the clubroom so have been dealing with that. Also attended camp meeting and president training.

Vice-President

The Easter picnic is mostly organised and also Committee poster sorted. Also went to camp meeting and talked to casey who gave some good resources. Also went to president training and will need to sort out CCC poster.

Secretary

I’ve started the calendar, done the minutes, learned more about being a secretary. I’ve also received a load of CCC applications and have encouraged people to apply. I’ve also gone to the SOC meeting  and completed all of my action items.

Treasurer

Has tried to do finance things with guild but because of Prosh guild are busy today. The scanner is great and can scan receipts now. Also went to treasurer training and did a fridge run. The price of mini freddos has changed and also ran 2 screenings. Also tried to get a vacuum but it fell through so just researching now.  Purchased a new lock but it is too small so will exchange. Also bought stuff for Prosh robot thing and spoke to Unigames about lockbox. Did some research on netflix and found out that we had $213 from oday,

Librarian

Went through the missing books with Kurt, found what we had and deleted a bunch from system. Found books that will be put up for removal, made some changes to CCC forms, got after hours forms for people to sign. Begun looking into Air-con to buy, started work for sponsor crawl and would like it in the study break. Have continued to think of book themes.

Fresher Representative

Made some Facebook posts on the fresher page which seemed mildly successful and some of the freshers may be alive.

OCM Finley

Made steam account for unisfa under the name world shaker doodle brain but you can just search unisfa,

OCM Jack

Did research on fridge prices in cameron hall and also talked to Rhys, Had quiz meeting and organised collaborative event with space.

OCM Kurt

Helped simon with books and need to edit pinned post on monday. Also did calendar maintenance and is still drawing up designs for picnic posters

2.  CCC Applications

Welcoming our new CCC members

  *   Alex Thatcher
  *   Ben Slusarczyk
  *   Corin Rowell
  *   Brooke Judson
  *   Lewis Price
  *   Cam Locke
  *   Leah Chappel
  *   Leah McGrady
  *   Theo Vickery

3. CCC Training

Simon has made some changes to CCC forms. Things we need to focus on: clubroom attitude, inclusivity, no gossip, offensive and inflammatory remarks, no more nazi talk basically, new money system, sign forms, koha, specific responsibilities, cleaning up of room etc. Simon also changes it so screenings before 4:30 can be vetoed not just 4pm anymore. No eating or drinking while reading books/graphic novels or handling club dvds.

4. Events

Prosh - attended by 7 cameron hall people. Organising was chaotic after so soon after AGM so more paving the way for next prose by the current committee. but thanks to taylor, it went well

 Sponsor Crawl: Simon worked through most emp, talked to sponsors, maybe april 21st, friday in  study break so better for people, 11am-4pm, we all agree with this

Easter picnic: April 23rd, should be fine, emp by edward but he needs to know physical activities to  finish it. Looks like all we’ll do is Easter egg hunt and no other activities planned but people may bring stuff for themselves. Edward will talk to harry for budgeting but we will need first aid. We could do a cameron hall event for first aid.

Swan Con - is a thing, we have a poster from swan con. We were donated a free membership by a donor so maybe prize for someone. Annique will make an event for swancon,

Space event: collaboration with Space for star-gazing night. There is a meteor shower 22nd april. 5pm-midnight. We can split the cost for bus to go somewhere with less light pollution and maybe cost of dinner. We’ll need 2 reps for sub-committee to sell tickets and do EMP. Annique wants an accessible event and to do readings on space. Harry will be other representative for sub-committee. We’ll need to find person who can drive a bus or maybe do carpooling instead.

Welfare week - week 12 - Bob Ross screening with MS paint, day event with bake-off day. Maybe  some art events, craft events, look at pamphlets and guild resources to have around.  Simon in charge of bake-off, Natasha is in charge of welfare week and will make  events for it and get some official welfare week things.

Cameron Hall Quiz Night - Jack and Annique went to meeting for it and we need to pass sub committee regulations. The motion passes to allow this. Gives  Quiz night sub-committee to have powers and responsibilities. Annique wants to fix wording of it but it is just a minor change of wording about the debriefing part and Annique will bring it up at next meeting. 12th of May friday because we doesn’t want it in same week as mid semester break and pantomime production. Tav hire - $300, and we’ll have 120 people max but if more than 160 than we can use mezzanine. We made $800 last year, we got $200 and we can use budget from last year. Prizes are not included in budget so each club donates prizes and we’ll come up with our own. There will be posters in cameron hall but no posters in guild due to issues with other clubs. There will also be a Facebook event.

Camp: There was a camp meeting, Edward wants as many committee members to come with leadership training, first aid and having done the camp module of leadership training. We also need people with RSA’s. Finley, Natasha and Simon will have first aid by then. We could organise a cameron hall event for first aid training.

 Lake Leschanoultia

  *   pros - we know it, really cheap, good layout with singular building
  *   Cons - can’t swim in lake, someone drowned there, same as other cameron hall camps so not great for selling tickets

Dare outdoor adventure camp

  *   pros - bunch of activities, paintball, rock climbing, really nice, better location and great for larp - bunks sleep 36, only 2 showers and 2 toilets but also kitchen and open area and large dining area and recreational area.
  *   Cons - more expensive so would need to inflate ticket prices, would need at least 25 people to make it equal to Leshanoultia.

Ed made a graph

Nanga bush camp - definitely not going

 - cons - may not want us back and guild may not want us there. example of where not to have a camp - too isolated, pays to check history. - crossed out immediately

We will look more in to this and vote next week on Camp. Edward has already messaged places and we will need to make a decision by next week.


Motion to allow Quiz Night subcommittee regulations - motion passes unanimously

Motion to allow Star Gazing subcommittee regulations - motion passes unanimously

5. Screenings

Next Week

Monday - Iron Fist with Harry

Tuesday - Dirk Gently with Brooke

Wednesday - Committee Meeting

Thursday - Finley shitposting - sonic boom screening

Friday - Home with Adrien

6. Financial Matters

PAC - Apparently we’re still a PAC club, Annique will look into it. no active decision yet, will make one next week.

Semester one grant is due last friday of semester one and Harry will go through it.

New Money System - we were robbed of $20, we want to know how someone got it and we need to re-evaluate money system. Unigames system is two money boxes, 1 for coins accessed by CCC and 1 for cash which only the president and the treasurer would be able to access.  Max $30 in 5 dollar notes in petty cash box. Every time money deposited into cash box, we write in what cash has been put in. We need to be more secure and this system works. This needs to be approved by CCC training. Annique talked to Rhys and Taylor and it should cost $40 from bunnings for lock box so not that cost effective but we have permission to attach it to a wall by Rhys. We’ll put it in the room where webcam can see it in the spot next to the light switch. Money box should stay inside clubroom so we can see when someone gets to it. Lockbox on clubroom wall would only be accessed by harry and annique.

Motion to have new money system - motion passes unanimously - Harry and Annique will go to bunnings together.

Simon - Corin won prize from writing comp - will get $15 in fridge book as an apology for not receiving prize sooner.

Scanner is functional but held together by duct tape. We will need new one for audits and should look into new one. Simon will look into that.

Jack - fridge prices - paddle pops dropped to $1, change prices after next fridge run. Paddle pops we will make a profit if cheaper.

Motion to change price of Paddlepop prices - motion passes unanimously

Natasha buys first $1 paddlepop

Netflix -  Harry looked up 8.99 per single account and that we can use netflix vouchers. Annique spoke to Jake and it shouldn’t be a problem and won’t be a problem. We’re not charging people and worst is that they’ll suspend netflix account. Put under person’s name like treasurer of unisfa?

7. Book Removal

5 books

  *   today’s #1 sensation boy george neither sci-fi or fantasy motion passes unanimously
  *   aggressive retail therapy - neither sci fi or fantasy - motion passes unanimously
  *   tom clancy - rainbow six - neither sci fi or fantasy - motion passes unanimously
  *   the sum of all fears tom clancy - neither sci fi or fantasy - motion passes unanimously
  *   clear and present danger - neither sci fi or fantasy - motion passes unanimously

The books are placed on the Burn Shelf. if anyone wants to make a complaint about these decisions, please contact Annique or Simon with at least 5 people.

8. Book Theme of the While

Fantasy sans tolkien for next theme.We shouldn’t post book club in screenings. Polls should be associated once a month with the theme of while. Polls are a way for president to engage with the youth so we’ll keeps polls loose and young to relate to the kiddos.

9. Tenancy

Annique has talked to Rhys about compact bookshelves. We have have exact sizes and older members are complaining about them. The tenancy form is in and painting can go ahead when we want to start. With the mould, we need to talk to campus management. Annique has asked many people about whether it’s fixed and now will talk to campus management. We need it fixed by study break as storage space will be changed during this time and will lose storage space during that time and we will have to re-apply when the changes are done. They will become tall locker type things and Annique has asked whether access to unisfa will be blocked. They had no answer so we will have to chase them up on this. We may have to work around this.

10. General Business


Fridge runs

Finley made suggestion during fridge run about a way for people to make suggestions for fridge run. We’ll do a Facebook post  which would make it simple for people and we’ll see who likes what.

Tom while in the clubroom asks whether he can screen a final fantasy play through and can bring console and things. This would be around 20 hours of playtime and we already do screenings of hundreds of hours of tv so why not weekly video game. This seems good idea and we’ll look at doing it. Maybe CCZ screening so we can have more accessible screenings.

Twilight Zone screenings at some point and harry will ask about completing it as he has the rest of the collection.

Finley loves us all and is adorable


Finish: 7:28

Action Items

Annique - make swan-con event, email harry last quiz night budget, look into PAC, make CCC group

Edward - talk to harry on easter picnic budget, camp arrangements and CCC fridge poster

Natasha - Bob Ross screening, welfare week,

Harry - talk to Ed on easter picnic budget, be rep for space collaboration,

Simon - Sponsor Crawl, bake-off, look into new scanner and talk to harry on budget

Katherine - picnic posters

Finley - do fridge prices

Jack - Space collaboration event

Kurt - pinned posts every monday, picnic posters,
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