[Unisfa] Committee Meeting Minutes 17/05/17
natasha gilford
natashagilford1 at hotmail.com
Thu May 18 20:28:21 AWST 2017
Things For Your Eyes
* Unisfa Decides on Clubroom!
* 21st May - this sunday at 10am in the clubroom
* come and discuss options/ideas for how to rearrange the clubroom
* Unisfa Goes Alien Covenant
* 20th of May
* marathon all Alien movies in the clubroom then go to events cinema to watch the new movie
* Starting at 12:00pm sharp with Alien
* 2:30pm Aliens
* 5:30pm Prometheus
* We are watching Covenant at the 8:45 screening at Innaloo. Bring your student card.
* Cameron Hall First Aid
* $85 per person on the 20th of May 10am to 6pm
* just click this link http://eventhealthmanagement.com/uwa/ with the code UWACHC
* get first aid which is good for resumes and other events
* Unisfa Bake-Off and Bob Ross Screening
* On Tuesday the 23rd at 4:30pm in the clubroom
* bring baked goods and draw on microsoft paint or pencils and pens to Bob Ross
* Absolutely no nuts and remember the ingredients you use for people with dietary requirements.
* De-Stree Pyjama Party
* Friday the 26th of May starting at 2pm in the clubroom
* Have fun watching Ghibli movies in your pyjamas or comfy clothes while colouring in or doing the Unisfa quizzes
* Free tea/coffee/hot chocolate or Milo and a talk from a representative from Student assistance on the different resources they have
* Unisfa Goes Perth Zoo
* 27th May 10am
* self guided tour with Unisfans while we look at animals!
* Prices will be $15 per person
UniSFA Committee Meeting 17/05/17
Attending: Annique, Edward, Natasha, Harry, Simon, Katherine, Finley and Kurt
Absences: Jack
Begin: 4:30
1. Committee Reports
President
Quiz night was a thing that happened and profit was made! The sub-committee meeting for it will happen later. Ran a screening, went on a fridge run, tenancy stuff sorted which was stressful stuff. Assignments have also been done, got batteries for tv remote. Harry threw one out. He vehemently defends himself. Went to STAR policy making meeting, discussed Unisfa's position on things. Have a meeting after this meeting with the person running for treasurer for the proposed Harry Potter association
Vice President
Made a bunch of cool signs for lost property and saved books. Has finding nemo for the lost property one. Also did stationary. Stacked stuff in freezer so can people put things in so things don’t fall out and arranged payment for zoo with harry
Secretary
I made the events for Welfare Week stuff, signed up for Mental Health First Aid course in June and went to the Cameron Hall Quiz Night which went really well and thanks to everyone who organised that.
Treasurer
Did a fridge run which was eventful albeit a few blunders which Annique helped with, went to quiz night, did deposit and did essay. Also sorted out details for zoo with Edward.
Librarian
Have now gone from A to K in the library for looking for irrelevant books. Also ran two screenings which people liked. And helped out the harry potter society from Curtin to see what we’ll do with them.
Fresher Rep
Went on a fridge run and no-one died No-one has informed Katherine that they have died. Had a fresher table for quiz and either people had fun or they cared enough to fake having fun.
OCM Report - Finley
Ran scooby-doo screening and people enjoyed it. Finley enjoyed the menu music. Did an assignment and we should give women more jobs. Kept jack alive. He’s a good egg and we’re proud of him. But not until he kills some people in his campaign.
OCM Report - Jack
Sends his apologies for missing the meeting
OCM Report - Kurt
Gahhhhhh resumes. Also did eurovision screening, 8 people showed up, many shitposts. If you want to see them, go to event page for it. Found out relay for life is an event.
2. Events
* Cameron Hall Quiz Night Follow-up
* was an event that happened and was successful with a lot of people buying tickets at the door. 99 people went to the event not including the judges. 99 people handed in at front and they also sold a few more. The throwing away money game raised $175. This may not be correct but still close.
* suggestions - more preparations regarding music round - need to check on music and things beforehand by Corin
* The food was good by Kurt
* maybe after each round give the list of questions? Finley
* bonus question after each one? - Corin
* Annique went to a panto meeting and they talked about the quiz night. There may have been some miscommunication between directors and people running quiz night
* maybe a different prize structure - may need to bring up in sub-quizmittee
* Annique will message harry after sub-quizmittee
* We also may need to reconsider structure of quizmittee
* There will be more info after sub-quizmittee meeting
* Cameron Hall First Aid
* Only 5 people that have signed up. There are more people that are interested but haven’t signed up.
* need people to actually sign up for this
* Unisfa goes Alien
* Kai has worked out the schedule, they’ve decided on the 9:45 but there is an 8:30. There is a lot of re-scheduling and so there will be Alien, Aliens, Prometheus and then going to the new movie at 8:45. Annique wants to talk to Kai about this because there are a lot of events happening that night so people may not be able to come.
* how many people are going to first aid and wanting to go to the event? We are not sure.
* Annique, Kai and Edward will discuss the plan for this
* Unisfa Goes to the Zoo
* Harry and Edward have discussed numbers for the float and have that locked down. They will withdraw 400 in 50’s, 100 in 5’s. Annique says that we will need coins so Harry will sort that out.
* the price should be $15 pp and Edward has found the list of stuff we need to tell people legally. There is a 600 dollar fine relating to it. It is people’s responsibility to pay that fine if they break the rules.
* LARP
* Annique says not a lot of news but Gavin has been saddled with emp,
* Welfare Week
* Made the events for it, checked and we do have tea, coffee, hot chocolate and stuff. Finley and Natasha are organising this with buzzfeed quizzes. Should we have committee themed quizzes? People are okay with this.
* Relay for Life
* We have missed one of the events which was the bake sale, we have not done it in the past and it is minor but we should think about this.
* It is $20 right now to register which goes on for about a month before relay for life.
* Camp
* Sub-Committee may not be as good because they are too few to really matter and everyone has ideas and suggestions for it. Could we have a different camp committee meeting so everyone can have their input?
* Annique will pick a time and then see who can come to do committee camp meetings
* Annique will also like a clubroom tenancy one. We need to get this going and someone will always not be able to go.
* Edward tells us that by planning so far in advance it’s the meal plan that just needs to get done. Edward can discuss ticketing with harry and bring it to the group as a proposal after estimate on food.
* We don’t need to meet up for a while but Ed will keep us updated.
3. Screenings
* Monday - lucifer w/simon
* Tuesday - Bob Ross/Bake-off w/Natasha and Simon
* Wednesday - Committee Meeting and Twin Peaks w/Annique and Jack
* Thursday - Chillposting w/Finley
* Friday - Pyjama Party w/Natasha
4. Facebook Pages
* Screenings page
* some discussion, not as much as expected,
* from now on, every event, make a duplicate in the main Unisfa page as Uni Sfa
* This is a trial run for the next 2 weeks so we still have a unisfa screenings page again
* The current stance is that if you do not want the notifications, unfriend Uni Sfa
* concern over book removal lists being lost amongst screenings post but with people commenting it should be fine.
* The backlash against book removal lists and some members of committee is becoming a concern
* it is a huge concern for committee as we don’t want people to make this the norm because it could put off people running for librarian or make people more likely to make targeted comments/posts
* Annique will discuss this first with the people doing it and then if needed, make a post about these comments/posts
* Uni Sfa
* going well, no problems yet
5. Advertising club and Events
* Advertising and stuff
* had discussion in group chat but bringing this up so it can be minuted
* The Harry Potter club is wanting to be guild affiliated which means that we are not advertised enough as a fantasy club as well as science fiction
* Suggestions like posters in Arts union, flyers like tardis ones, banner up directing into clubroom, a banner outside the window facing theTav? Pride Department has one, we can see the cost and upkeep of this.
* Katherine asks if we should do this after we’ve changed the logo? Annique wants to do this now because logo will be probably end of year so need to do this now.
* Edward has some mocked up 2 flyers, one sci-fi themed, one fantasy themed.
* we want them to be good but not busy - Corin is willing to help and art for us. Corin is appreciated by the committee.
* Assignments are a thing so if people need help and are struggling with exams and study, things can be re-organised and postponed.
* Book club discussions could be put on Guild Weekly but we may need an EMP, Edward will look into this
* We could also post screenings on inside bathroom doors but we will do research and then start more next semester
6 Book Removal
Book Appeals
* One appeal this week for Spook Country
* A look at social engineering, hacking, cyberpunk
* will look at this next week when the committee votes
Books for the Removal List
* The Professionals : Stake Out by Ken Blake
* In hardcover, an ex-CIA and ex-paratrooper join up to a new organisation called the Professionals, war against crime, weapons of that time
* motion to add to book removal list - motion passes with 8 votes for and 1 abstention
* A Kiss Before Dying by Iran Levin
* ex-soldier falls in love, murders his lover by faking her suicide and then does the same to her sister.
* no sci-fi or fantasy elements. But the author did write Rosemary’s Baby
* Motion to add to book removal list - motion passes with 8 votes for and 1 vote against
* They Sailed into Oblivion by A. A. Hoehling
* A non-fiction book describing the survivor’s tales of shipwrecks such as Titanic and and the Levan, reminisces of the survivors, t. a documentary narrative
* true story, no fantasy or science fiction
* Motion to add to book removal list - motion passes with 7 votes for and 1 vote against
* The Silence of the Lambs by Thomas Harris
* The book of Hannibal Lector and Buffalo Bill, a more well known Hannibal book, removed Hannibal so should discuss this. iconic? well known, informs fantasy sci-fi genre.
* Motion to add to book removal list - motion fails with 5 votes against and 4 votes for
Books Up for Removal
* The Man in the Brown Suit by Agatha Christie
* A murder mystery book which includes diamond mines and archaeology
* not a science fiction or fantasy style book
* no appeals, no discussion on Facebook post
* Motion to remove from the library - motion passes unanimously
7. Tenancy
* Rearranging furniture
* Tenancy discussion on Sunday - we have two weeks then exams then break so we need to organise rearranging the furniture. By 1st week of the holidays we need to know what we’re doing.
* There will be a meeting at 10am Sunday in the Unisfa clubroom, if you have any opinions or ideas about rearranging furniture please come along.
* We also need to look at permission for sanding floors. see how Unigames is going.
* lockers
* We have allocations for lockers and we received 2 little ones in the loft. Annique has been talking to tenancy and Brendan so we will appeal this. There are 6 lockers that are unallocated so far. We will try and get two or three more but they will probably still be in the loft. It’s because we don’t have big stuff so we didn’t get the big lockers.
* It will be good for leverage for getting compact bookshelves. Annique talked to Chris, Taylor and Brendan. Tenancy want to get rid of the tables outside the clubroom anyway. It is possible to do so but we’d need to talk it over with UCC . May not have space for brown cupboard because UCC might want the space if they’re giving up the outside tables. Taylor doesn’t seem concerned about the weight of the compact bookshelves but Annique will still like to look at it.
8. General Business
* Coffee Machine
* Arts union has a coffee machine which, on their Facebook page with photos so we should look into how they’re doing it. Could ask Kai. They may be allowed because they’re in a different faculty building
* Harry Potter Society
* Annique will talk with Maddie Mulholland about this,
* we should not refuse clubs because they take guild SOC money but we should only say no if the proposed club’s interests are already covered by a current club
* we should do more harry potter stuff based on the support. more harry potter events, more fantasy stuff in general
* there have been 3 harry potter clubs that have tried to apply in the last 5 years.
* we have tried Quidditch but people prefer it in theory
* we may apply more to niche sci-fi/fantasy stuff so we could do more fun mainstream stuff
* We don’t advertise our club, big events enough or at all really which should change
* Closed Section: Fridgebook
* Final Decision on this: The fridge book will now be dated when removing or adding money. We will also get a new fridge book where any new money going in will be put into a new account in the book. The old one will stick around until all of the old accounts have been transferred into the new book.
Finish: 6:35
Action Items
Annique - first aid post, camp meal plan, food safety meeting, post on Facebook conflicts
Edward - discuss ticketing with harry, unisfa posters, book discussions on guild weekly
Natasha - quizzes, drawings and stuff
Harry - discuss ticketing with Edward
Simon - general library things
Katherine - keep fresher’s alive
Finley - keep Jack alive, quizzes, drawings and stuff, buy new fridgebook
Jack - Stay alive
Kurt - Sign up team for Relay for Life Unisfast.
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