[Unisfa] Committee Meeting minutes 01/10/17

Mon Oct 2 11:47:28 AWST 2017

Things for Your Eyes

  *   Relay for Life is still happening on the 14th-15th October so sign up to our team Unisfast to really get involved or at least donate for cool stuff like ruining committee’s hair and going to fun events. The link is here http://ccau.convio.net/site/TR/RelayforLife/CCWA?team_id=56259&pg=team&fr_id=4876

  *   The halloween Writing Competition is here! Right now prompt submissions are open with just 48 hours to send them! There are cool fun prizes and you get to write either a short or long prose or a poem about the chosen prompt which could be yours!

  *   Clothes Swap is happening on the Wednesday the 11th of October! Bring clothes, books, fandom stuff to be swapped out and get a load of stuff in return! All happening beside the Ref

UniSFA Committee Meeting 01/10/17

Attending: Annique, Jack, Natasha, Harry, Simon, Katherine and Finley

Absences: Theo and Kurt sends their apologies

Agenda

Begin: 10:01

1. Committee Reports

President

Did a lot this week, had a camp meeting with kasey which was successful, we can run the camp, talked to her about clothes swap and halloween party, did emps for halloween party and clothes swap, written most of the best club application, moving house, house currently does not have power, lots of plants though, is excite, went to charity vigil and helped out there

Vice President

Camp, did camp, had camp meeting, not done much, helped with best camp application, bought danger 5 thing

Secretary

So didn’t do much but dyed my hair for the relay for life, sent an email to Kasey about alcohol, sent a message to Goz about mailing system and am sorting that out, went to charity vigil

Treasurer

Did a fridge run, replenished ink supply, assisted with charity vigil, withdrew money for and went on sponsor crawl, obtained and assembled tables for club

Librarian

Did a whole bunch of things, ran two screenings, put up ruin hair thing, if it gets up to $80 the leggings will happen, improved charity vigil with emoji movie, ran the sponsor crawl

Fresher Rep

Helped restock the fridge, did charity vigil, screened some stuff, couldn’t stay all night but still haven’t had a recap meeting yet.

OCM Report - Finley

Finley uses table for the first time, Mother of Bep, Helped run charity vigil, wrap up meeting next week, probably raised about $1000, can Finley borrow drunken cellar from Annique, Annique says yes

OCM Report - Kurt

Sends his apologies

OCM Report - Theo

Sends his apologies

2. Events

  *   LARP Recap

  *   Not a lot of people turned up,
  *   Unisfa did not do as well as we should have
  *   Jack was not able to go to Larp meetings,
  *   Annique wants people to know that if two people are part of a sub-committee, they need to show up to meetings or find a replacement in the committee

  *   Sponsor Crawl Recap

  *   Bought a lot of books,  Quality Comics has changed location, Stephan is still amazing, spent all the money, a lot of people turned up, finally have the inheritance cycle, some books are ordered through the book depository

  *   Charity vigil Recap

  *   Annique is concerned by the lack of momentum compared to the last few years,
  *   Annique also likes to remind committee about staying for the whole all nighter event if you’re running it
  *   it’d be better if club events were told about beforehand tor people knew what to stay for
  *   Uwanime got involved and did karaoke which is good,
  *   pizza run was too late but that can be sorted out

  *   Relay for Life

  *   Natasha has asked Kurt and will now be posting and advertising for relay for life. will be posting every day until either 10 team members or $500 raised.
  *   Clothes Swap
  *   Is a thing that is going ahead, the wednesday of welfare week, people can start dropping off clothes in unisfa/ events
  *   Annique and kesey have talked to the guild promotional lady and maybe a dragon hoarding clothes for the poster, like the tumblr one
  *   Simon, harry and Natasha volunteer time for the event and upcoming days
  *   Simon will style hair like Sonic if Sonic blue hair wins

  *   Lawn Bowls

  *   Are we actually doing this
  *   Both Finley and Jack forgot about this event
  *   Decide to make it a summer event as it’s been postponed/forgotten too much

  *   Hobbits Picnic

  *   We discuss the merits of the Hobbits Picnic
  *   Finley suggests calling ourselves out and making it a goth hobbit’s picnic themed with Bilbo Baggins funeral
  *   Jack says not a lot of people turned up to the Easter picnic
  *   Annique thinks it could be good as a summer event because the weather isn’t that great right now.
  *   We decide to make it a summer event

  *   Halloween

  *   Halloween party, the emp is through, need an approved manager,
  *   Is anyone an approved manager? Or knows one?
  *   Natasha emailed Kasey about price limits
  *   Ace Security will be contacted as well
  *   Discuss budget with Harry after meeting

  *   CWAP

  *   The event is up, one change that CWAP would like, they would like to remove the short prose one and just have the poetry and long prose.
  *   they think that having 2 streams will not motivate people and it would be better to have one stream
  *   Annique thinks the short prose section would be good for horror,
  *   Simon is going to talk to them
  *   Because we’re doing the prizes for the prose section we can insist on this
  *   Prompt submission starts tomorrow
  *   Simon will post stuff about CWAP on the Unisfa Facebook page
  *   Annique wants us to post more stuff about major events on the events page

  *   Camp

  *   Camp got approved, now we can do advertising,
  *   Car section - stuff that we can do now
  *   we need advertising, how we’ll sell tickets
  *   use deposit bags, when someone buys camp ticket put the money in the wall box
  *   people have to sign that it happened on the form
  *   Camp poster - Kurt is working on it and will post it tonight
  *   we don’t need physical tickets, we’ll just have a folder with the forms and a google docs page as well.
  *   need to do a Facebook event
  *   all this needs to happen simultaneously
  *   Hotness section - back end stuff we need to do
  *   apply for alcohol at the camp
  *   Jack will do that in the next few days
  *   add reporting policy to the info pack
  *   whatever Kasey tells Jack to do

3. Screenings

  *   Annique has concerns about the events filling up the Facebook page

  *   Finley thinks that this is not that much of an issue
  *   Harry says that could just be the events being posted at once sometimes
  *   Natasha not too much of an issue as there are a lot of other posts between event posts
  *   Simon says that posts aren’t flooded out as they’re usually popular for the first couple hours anyway
  *   Jack says that we should just post more about events
  *   Annique says that we should just post more about bigger events and push them more.
  *   The committee don’t think that this is too much of an issue right now but will keep it in mind

  *   Harry brings up the issue of the late committee meeting and screenings events

  *   this meeting in particular was just decided on because neither Natasha or Finley could come to a Thursday one
  *   will keep in mind if this happens again

  *   Monday - Howl’s Moving Castle w/Harry
  *   Tuesday - Pan’s Labyrinth w/Harry
  *   Wednesday - French films w/Corin
  *   Thursday - Spring Feast
  *   Friday - Book Discussion w/Leah

4. Finance Stuff

     *   Danger 5

     *   cost 190, budget was 150, shipping is 30, Jack will be reimbursed for 180 for 150 plus 30 for shipping

     *   Ikea

     *   went to ikea and bought stuff - we now have 2 tables for drinks and things.
     *   not for feet or messing around

     *   Air conditioning

     *   we need to get an aircon, Simon found a few options, some are the same as the current ones but actually working, 750-850. 3.5 kilowatt v 4.1 kilowatt
     *   Simon will do research based on size of room for aircons
     *   Harry and Jack are happy to spend the money as we really need the chill
     *   Blair recommended the 850 one,
     *   pay less if we pay cash if we go to the Good Guys

     *   Scanner

     *   it works but still we need a new one
     *   it is falling apart
     *   Simon has been talking to Nic and Reid no longer uses scanners anymore so we could buy a used one
     *   will report back on that

     *   Fridge Runs

     *   Harry did a fridge run, thanks to Ryan because car broke down, reimbursed Simon, Jack, and himself (with Simon) for purchases.

5. General business

     *   Logo

     *   Theo is not here but katherine will talk to Annique

     *   T-shirts

     *   Annique is keen for that
     *   We’ll look into that soon and keep it in mind

     *   Tables

     *   Harry is going to make a poster about this with safety instructions
     *   will door people for drinks in front of the books

     *   Emails

     *   Natasha has messaged Goz about it and he will help

Finish: 11:47

Action Items

Annique - Risk Assessment to Emily, book room for book club

Jack - Apply for alcohol,

Natasha - relay for life

Harry - fridge run, camp tickets

Simon - CWAP, dye hair

Katherine - keep an eye on freshers

Finley - decide on colours to dye hair

Kurt - advertising, posters

Theo - Logos
-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20171002/879973e2/attachment-0001.htm 