[Unisfa] Committee meeting minutes 05/10/17

[natasha gilford]

Hey everyone,


Things for Your Eyes
Relay for Life is still happening on the 14th-15th October so sign up to our team Unisfast to really get involved or at least donate for cool stuff like ruining committee’s hair and going to fun events. The link is here http://ccau.convio.net/site/TR/RelayforLife/CCWAteam_id=56259&pg=team&fr_id=4876 

The halloween Writing Competition is here! Right now prompt are open to be voted on. Just go onto the Facebook page to vote for the best one! There are cool fun prizes and you get to write either a short or long prose or a poem about the chosen prompt which could be yours!

UniSFA Committee Meeting 5/10/17

Attending: Annique, Jack, Natasha, Harry, Simon, Katherine, kurt and Theo
Absences: Finley sends their apologies, Jack

Agenda

Begin: 10:01am

1.	Committee Reports
President
Did a few things, went to wrap up meeting for charity vigil as a guest not as a member, went to a Halloween party meeting, read a book, had assignments, have electricity now at the house, Ada is a wonderful wonderful person because now they have two fridges, washer and dryer, sent off best club application, posted horror writing prompt
Vice President
Put up the camp event
Secretary
Sent off an email to Ace security, got one back. Went to a Halloween party meeting, did the site plan, will post the minutes in the committee page. Made a bunch of relay for life posts and thought about another de-stress event. Also sent my laptop off to get the battery replaced. Talked about emails with Goz and will discuss that later
Treasurer
Is an atrocious human being (own words) hosted Monday screening, attended relay for life meeting, joined unisfa relay team, did stuff for setting up forms for camp, attended cwap meeting
Librarian
Set up spooky month theme, sorted out cwap stuff, went to cwap meeting, conceded the fact that probably getting platinum blonde hair. Mostly screaming into the void reference Kurt Williams 2017
Fresher Rep
Ran a maths union event, charity vigil wrap up meeting, talked about things and realised that they had a fresh subcommittee meeting so will probably try to be on it again next year but overall went well
OCM Report - Finley
Sends their apologies 
OCM Report - Kurt
 Only slept Thirteen hours this week, have done bookmarks, camp posters are up. Got in trouble with larp 
OCM Report - Theo
I did some things, signed up to relay for life, talked to Annique about logo changes, 

2.	Events
De-stress week
Wednesday of study break before exams, Natasha has done the Eno and will submit it tonight 
LARP
Last larpmittee meeting organised it for a Wednesday, changed to a Saturday and Kurt was no longer able to go to the larp,
 Annique wants better subcommittee communication, 
Kurt hasn't heard anything about the mini larp 
Leah will probably be involved. 
Annique says that if you are unable to go to a subcommittee meeting, you need to find someone else
Relay for life
It is on oak lawn, the captain needs to arrive at 10:30 and no later than 11:30 to get the team pack, there is a schedule that will be posted soon
told to not bring any pre-raised cash because of safety reasons, can still raise money after relay, even if we don't raise a thousand we'll still have a tent but we won't get priority for tent spaces, people can sign up on the day, also need to decide a baton 
Theo suggests a gnome, 
We go back and forth on it and will decide closer to the date
Clothes swap
Is a thing that is happening
Annique forgot to make the Facebook event
Natasha  volunteers to make the event
You can bring stuff to the clubroom and events
Kasey and Annique haven't been able to get much advertising sorted, 
Should we just delay it?
Delay it by a week
18th October just to get more advertising 
Ruin committees hair
Simon’s is happening, so far 170 raised, cruella de vil hair is an option now
Do not embezzle charity vigil money
Unisfa goes panto
Should do that, maybe a group discount if it's okay on the Thursday again 
Thursday is the book club 
Could delay by a week
Will talk to Leah about that 
We will like to see if we could get a group discount for the Friday if not delay the book club by a week
Halloween Party
Had a meeting, it went well
Aim is to be selling tickets by Monday. 
Looking at the costs of food and security for the night, budget seems to be $300-400 between the clubs so we’ll keep it to 300 for now. 
Panto is involved we hope 
CWAP
Decided one two prose streams, if the longer prose stream does not enough submissions, they can just combine them if we have to, 
That's been sorted out
Putting up posters after prompts have been voted on
It is not ten percent either way for the word limit. 
Camp
Event is up, we've had purchases already which is rad, 
just stuff to get done
End date for early bird 3/11 on the Friday 
Harry wants to know who is getting the cartoons for it
Annique asks who is in charge of the morning cartoons
It turns out harry is
Harry is now in charge of getting the cartoons


3.	Screenings
Monday - lucifer w/Simon 
Tuesday - Phillip k dick one shots w/Annique
Wednesday - penny dreadful w/Natasha and tim 
Thursday  - shiposts w/Finley
Friday - American horror story w/Finley 
Life is strange prequel in pride month w/Adrien 

4.	Finance Stuff
Fridge runs 
Harry said fridge run this weekend but there may be a problem with getting someone to help
however Simon will help
Will run it this weekend then 
Air con
Simon and Harry will go to good guys and check out prices sand measurements, because website is weird 
Jack
Harry has reimbursed jack for danger 5 purchase
6.	General business

Emails
So Natasha spoke to Goz and the only issue with unsubscribing has been the passwords. 
People have been forgetting that they were sent a password after they subscribed
There doesn't seem to be any other issue with the mailing system
There is already a signature for people to click to unsubscribe however they need a password to do it with
There is also the option to have their password sent to them
Natasha will send an email reminding people of this and that if there are any other issues to email her rather than the mailing list 
Tables
Tables are successful but Theo wants to look into making them less springy
We enjoy the atmosphere aspect
Leadership training
Theo needs to do his leadership training, hopefully in the summer 
President meeting
Happening with presidents
Accessibility, whiteboard of shame, clearing the space outside, chairs outside, 
Book reviews
Natasha would like there to be more book reviews for spooky month
Simon will put that together 
Send in your Halloween spooky book reviews 

Finish: 10:57

Action Items

Annique - Clothes Swap event, Halloween party emp
Jack - camp
Natasha - emails, Halloween party, relay for life posts, Emp for pyjama party, 
Harry - fridge run
Simon - fridge run, air con
Katherine - Talk to freshers 
Finley - relax 
Kurt - larp stuff
Theo - logo