[Unisfa] Committee Meeting Minutes 12/10/17

[natasha gilford]

Things for Your Eyes

  *   Relay for Life is still happening on the 14th-15th October so sign up to our team Unisfast to really get involved or at least donate for cool stuff like ruining committee’s hair and going to fun events. The link is here http://ccau.convio.net/site/TR/RelayforLife/CCWA?team_id=56259&pg=team&fr_id=4876


  *   The Halloween Writing Competition is still happening until the 16th of October! The prompt is now ‘Radio Silence’ so get cracking and write up some amazing poems/short stories! To submit, go onto the Facebook event page to find the website.


  *   We are getting a new logo! We need your help to come up with an amazing idea to represent our club’s interests that will hopefully last for a while. To submit an idea just message either Natasha or Theo  a general description of your idea and maybe a draft of your idea. Submissions will close on the 8th of December so happy brainstorming!


  *   Camp tickets can now be bought! They are $100 for the early bird price so get in quick. You just need to be a Unisfa member over 18 to enjoy a LARP, book clubs, screenings, dramatic readings and other cool rad stuff with Unisfa people. Sign up in the Unisfa Clubroom!


UniSFA Committee Meeting 12/10/17


Attending: Jack, Natasha, Harry, Simon, Katherine, Finley, Kurt and Theo

Absences: Annique


Agenda


Begin: 10:12


1. Committee Reports

President

Annique is Absent

Vice President

Did camp stuff, applied for final thing we need to do for camp which is applying for alcohol approval, if we get it then great, if we need to send a bond that’s fine and if they refuse us we’ll deal with it.

Secretary

So I’ve done the emp for the Pyjama party and got it approved, making the event after the meeting, also dyed my hair a proper grey. got an email from camp people and forwarded it to Jack

Treasurer

Did a fridge run on the weekend, went to look at air con, assisted in hosting penny dreadful screening, donated a book to the club

Librarian

Nic has given Unisfa a couple of scanners, ran the lucifer screening, went on a fridge run, checked out air cons, returned the inheritance cycle because Harry has donated it and replaced with other books, finally the Necronomincon and Uzumaki have been delivered, yelled at members over overdue library books, scanned all the new books into the system, made a list of doubles and given it to cwap. Got all the stuff for bleaching hair

Fresher Rep

Went to guild ball and accepted award for runner up best club. Made an event for unisfa goes panto and organised a discount. The freshers are alive.

OCM Report - Finley

Ran screenings. more of the same.  put hair up for ruining.

OCM Report - Kurt

Camp posters are up, they are rad, managed to merge unisfa and panto for relay for life,

OCM Report - Theo

Did things, put up logo change post, if anyone has cool ideas then please send them in. Helped pack the fridge




2. Events

  *   Unisfa Goes Panto

  *   Event is made, Katherine has made it.
  *   Group discount if buying online with 8 people
  *   By Wednesday need to get tickets for Friday

  *   Relay for Life

  *   Happening this Saturday and Kurt has merged the teams,
  *   Unigames, Panto and unisfa are thinking of doing an HJ’s run/Lord of the Fries
  *   Simon is bleaching hair today
  *   Finley’s hair is up to be ruined, Bees is winning
  *   Clothes Swap
  *   Official Welfare Week/Unisfa event.
  *   Annique thing - is getting sorted

  *   Halloween Party

  *   Natasha was unable to go to the meeting, Annique went
  *   Alaura has made the posters and they are now in the clubroom
  *   The decorations have ben decided on and the subcommittee have gone out and investigated,
  *   Julia has worked out the ticketing website and that’s going to go live soon
  *   the emp is done with Annique’s Dad as the temporary approved manager.

  *   Pyjama party

  *   Natasha has got the emp done and it was approved,
  *   Natasha offers a question to committee, Old Pixar v princess movies?
  *   Mostly people like princess movies
  *   Katherine wants Enchanted
  *   Jack likes Princess Diaries
  *   Jack and Simon want the Princess Bride
  *   Natasha says that that was screened at last year’s pyjama party so maybe not
  *   Natasha will work this out.

  *   CWAP

  *   Going ahead as planned, posters are going up today, submissions have started. Prompt is ‘Radio Silence’

  *   Camp

  *   Currently sold 3, Early bird price end date confirmed,
  *   Early bird end date is 3/11.
  *   Jack has sent off the application for archery and alcohol to Ern Halliday


3. Screenings

  *   Monday - Lucifer w/Simon
  *   Tuesday - Vampire movies w/Annique
  *   Wednesday - Penny Dreadful w/Tim
  *   Thursday - Book Discussion w/Leah
  *   Friday - Unisfa Goes Panto
  *   Spice World after Lucifer finishes, 3 weeks from now.



5. Finance Stuff


     *   Compact Bookshelves

     *   Got an email from tenancy with some preconditions for the compact bookshelves like making sure that UCC is okay with it and that we give up our loft storage.
     *   UCC has given us the go ahead so we should be okay with that
     *   They are asking us to give up all our storage in the loft in exchange for the compact bookshelves
     *   We can give up some of our 4 storage lockers but stuff like the coffee machine, vacuum cleaner and historical records will need space.
     *   if we can keep some of our bigger storage cupboards then we can put all of these in it.
     *   Jack says that tenancy may be under the impression that it’s just books in the storage and so if we explain that we have other stuff in the loft storage, they may be okay with us keeping some.
     *   We’ll have to look at how much storage we realistically need and get back to tenancy about it.

     *   Air Con

     *   Simon and Harry have figured out which one to get,
     *   The store told them that there is no difference between the $750 and the $850 one except one is made in Australia and one made in China,
     *   There is a sale probably next weekend,
     *   get it on the sunday after Busy Bee
     *   Simon will help Harry get the aircon

     *   Fridge Runs

     *   Fridge is full for time being,



6. General business

     *   Busy Bee

     *   Busy Bee is on the 21st
     *   We’ll make an event for that
     *   the tenancy meeting in the morning
     *   Simon volunteers to go to the tenancy meeting before the Busy bee

     *   SOC meeting is on the 18th

     *   Natasha is happy to go to it if Annique can’t

     *   Action Items

     *   Natasha would like to implement a new Action List
     *   Now they will have deadlines on them so people are sure about when they have to do things
     *   Committee agrees with this

     *   Cardboard Boxes

     *   Simon says that our box for doubles has broken so he needs a new one
     *   Harry says that there are free ones at bunnings
     *   Theo will take care of this.


Finish: 11:00am


Action Items


Annique -  Post halloween meeting minutes - by 13th, talk to committee about clothes swap - by 13th

Jack - Camp, correspond with Ern Halliday - do by the 13th.

Natasha - pyjama party event by the 13th, Soc meeting by 18th. Add logo to minutes 13th.

Harry - Withdraw money for aircon - by 19th. bring in rest of inheritance cycle - tuesday

Simon - no action items

Katherine - talk freshers by 19th, make sure everyone has ticket for panto - 20th

Finley - no action items

Kurt -relay for life posts by 13th

Theo - Make another logo post - 16th
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