[Unisfa] Committee meeting minutes 19/10/17

[natasha gilford]

Things for Your Eyes

  *   The Cameron Hall-erween Party is happening on the 4th of November in the CCZ! Buy your tickets quick while they’re still at the Early Bird price. It is an 18+ event with costumes highly encouraged! Tickets can be bought here: https://www.trybooking.com/book/event?eid=325205


  *   The Halloween Writing Competition is still happening until the 22nd of October! The prompt is now ‘Radio Silence’ so get cracking and write up some amazing poems/short stories! To submit, go onto the Facebook event page to find the website.


  *   We are getting a new logo! We need your help to come up with an amazing idea to represent our club’s interests that will hopefully last for a while. To submit an idea just message either Natasha or Theo  a general description of your idea and maybe a draft of your idea. Submissions will close on the 8th of December so happy brainstorming!


  *   Camp tickets can now be bought! They are $100 for the early bird price so get in quick. You just need to be a Unisfa member over 18 to enjoy a LARP, book clubs, screenings, dramatic readings and other cool rad stuff with Unisfa people. Sign up in the Unisfa Clubroom!


UniSFA Committee Meeting 19/10/17


Attending: Annique, Jack, Natasha, Harry, Simon, Katherine, Finley, Kurt and Theo

Absences: None


Agenda


Begin: 10:12


1. Committee Reports

President

Wasn’t here last meeting so a lot of stuff to day, went to Soc meeting, went to a halloween sub committee meeting, hosted the Electric Dreams screening, in talks about compactors with various important bodies, been talking to PAC about the end of semester fringe thing, did the relay for life and now her body still hurts. Dyed simon’s hair which was a bad.

Vice President

Mainly camp stuff, went to SOC meeting,

Secretary

So I’ve made the event for the pyjama party, booked security for the halloween party, made an event for the busy Bee, went to the SOC meeting, did Relay for Life and did a bunch of laps for that and then went on a fact finding mission with Emily for halloween decorations.

Treasurer

Gathered essentials for Relay, partook in Relay, obtained money for the aircon, hosted Penny Dreadful. Am in essay hell. We got $500 into our account for Runner Up Best club award!

Librarian

Dyed his hair, hosted lucifer, went to relay for life.

Fresher Rep

Went to relay for life, hung out with Unisfa while being on the Maths union team, kind of dying from that, the freshers are alive, Unisfa goes to Panto is organised now

OCM Report - Finley

Forgot to relax, ran screenings, Space chimps was bad , American Horror Story was good

OCM Report - Kurt

Purchased new money book for club, organised relay for life stuff, we did good-ish, didn’t do as good as other teams but beat last year’s record for laps.

OCM Report - Theo

Sure have been doing assignments and things, put up a logo post, organised the food box above the fridge.


We did our action items!




2. Events


  *   Unisfa Goes Panto

  *   happening tomorrow, Katherine is collecting money now and we’ve got about 5 people going.
  *   more people  are probably going than have said that they are going.

  *   Relay for Life Recap

  *   Despite outside factors, it went really well. We’ve raised a lot of money and did 700 laps total with the top runners Jono, Simon and Natasha with 125 laps each.
  *   Suggestions for next year - Simon says theme for next year, Annique is keen.
  *   There was really only one club that dressed up so they automatically got the prize
  *   Kurt really enjoyed it with Cameron Hall clubs staying together and that should stay.
  *   We should make sure that for next year at least one club raises over 1000 so we get to stay together like this year
  *   Collaboration with Panto worked really well.
  *   Simon would like a schedule where you know who’s running every lap and who’s going next so we can then have a rotation going
  *   Annique would like a more hilarious baton
  *   Annique liked the wholesome lap at the end where the whole team went around, next time we should do that again.
  *   Finley says that that was a bit of a disaster so we should be better organised next time for that.
  *   Annique also thinks that personal donations like asking parents/parent’s friends should be encouraged more.
  *   Actual people with disposable money, not just starving students
  *   Clothes Swap
  *   Annique has had many assignments and things so she’d like to do it in a few more weeks.
  *   Simon is concerned about whether this will still be a relay for life fundraising event or if we should change it to a different charity
  *   Annique says that Relay for Life sticks around for a while so we have time
  *   We can even not charging anything for it instead of making it a charity thing and instead just have it be a low key clothes swap

  *   SOC

  *   Soc elections happened, Taylor ran for treasurer, got a good response so hopefully she gets it.
  *   Annique would like to formally say that the prize money we got for the Runner Up Best Club award will be used for the refurbishment of the club

  *   Halloween Party

  *   Natasha has booked the security guards for it and they will be providing wrist bands
  *   Need to get licensing up.
  *   The event is up on facebook, it is a Panto event because it is a public page.
  *   Need to go hard on promotions within clubroom

  *   CWAP

  *   Going ahead and they’ve finalised the prizes,
  *   we’re now giving away 12 books instead of just 8.
  *   Entries end on the 22nd so get psyched.

  *   De Stress Pyjama party

  *   Event is made, people should vote on which movies to watch
  *   We need more princess movies

  *   Busy bee

  *   Event is made, it is on saturday, CCC needs to go or send apologies  which is the same as Committee.
  *   Annique will make a post

  *   Fringe Festival at UWA

  *   They got back to Annique about it, they are happy about the idea of a library chill space done by Unisfa with a rug and bookcase set up,
  *   We should set up a roster to mind the books
  *   Simon is keen but would like a complete list of books taken down to it in case of theft so we know if something is missing

  *   Camp

  *   Confirmation of booking for archery has come through
  *   Currently booked for 20 people and can go up to 24 and any afterwards will need a second instructor. The quote  is for $330 for that and at 2pm on the saturday. We’ve got 2 hours booked in for that.
  *   Jack sent in the alcohol application and we have been given the approval. We don’t need a bond and that means that they trust us a lot,
  *   They came up with a couple guidelines, they’re all entirely what we’re doing anyway
  *   don’t litter, don’t take alcohol past camp site, don’t have a campfire, make sure that we don’t have amplified music after 10pm. If they have to come tell us off it’ll be at least $80.
  *   Jack will be giving this to Kasey so everything is going well.
  *   all logistics are sorted, all that’s left is just sorting out activities like quiz nights and stuff. House heads will be running  the quiz night. A group chat will be made.
  *   the Larp also needs to be sorted out soon
  *   food plan is sorted so just need to buy it and work out ingredient list.
  *   Natasha is on that.
  *   Harry has got the Gravity Falls episodes from Jono, Thanks Jono. Kurt can use his laptop to screen stuff.
  *   Committee needs to buy camp tickets

  *   Summer events Ideas

  *   Hobbits funeral
  *   Beach stuff
  *   non-screening events for nerds who want to meet up
  *   Ice-Skating
  *   Slime will be for Uncharity vigil
  *   Podcast thing - Finley has looked at recording equipment that we can book from Uni.
  *   Kurt can do sound and audio production if need be


3. Screenings

  *   Monday - Lucifer w/Simon - Final one!
  *   Tuesday - Pan’s Labyrinth w/Harry
  *   Wednesday - Penny Dreadful w/Tim
  *   Thursday - Shitposts’ with Finley
  *   Friday - American Horror Story w/Finley
  *   Stranger things 2 - marathon it - Harry will talk to Ed about it.



4. Tenancy


  *   Compact bookshelves

  *   at the Busy bee, Taylor, UCC rep and Annique will meet to organise everything that needs to be sorted out for the compactors. UCC is having a meeting and Annique will attend to answer questions and things.
  *   Tenancy have said that everything is all good, but we just need to be approved by new tenancy, UCC and stuff. We will get to keep 1 of the loft storage lockers but next allocation may be different.
  *   We can put stuff into the brown cupboard, we will need to talk about reorganisation of the room.
  *   Annique is going to the tenancy meeting before the busy bee, Simon may also attend

  *   Accessibility

  *   Annique has talked to Chloe the head of the Access department about accessibility to the clubroom but accessibility will probably be an ongoing issue
  *   We’ll see after the guild ogm.

  *   Decorations above door

  *   It was suggested to have some decoration above the unisfa door on the outside,
  *   Simon also says more signs for Unisfa so it’s easier to find us.
  *   Annique agrees with that.


5. Finance Stuff


     *   Semester 2 grants

     *   Harry is still waiting on the Danger 5 receipt but he’ll get on this soon.

     *   Air Con

     *   Simon has called the Good Guys, it was not successful because no-one was told when a sale was on. He’ll call again to ask about this weekend.
     *   want to get it before the semester 2 grant application is due.
     *   If there’s a sale between now and then that’s good but we’ll get it anyway regardless.

     *   Tables

     *   they have been very successful and we like them

     *   Fridge Runs

     *   Harry will do one after the busy bee
     *   Jack would like more oreos, Harry agrees
     *   Oreo prices have been raised to $2.20



6. General business

     *   locks

     *   Lock was accidentally reset to all zeros, it’s been reset now so it should all be good.

     *   Recording equipment

     *   Finley has emailed them and we only get one hour recording time, we can look into this further.
     *   Annique would like a small episodic podcast during the summer.
     *   something creative/analytical maybe?

     *   student leadership training

     *   that’s happening in january so people who want to run for committee next year and want an edge, that’s fun.

     *   cans in garbage can

     *   There have been complaints of people not recycling cans
     *   people should put cans in the can bin and not in the normal bin.


Finish: 11:28


Action Items

Annique - make a CCC post about busy bee by the 19th. Post the halloween minutes by the 19th, attend the UCC meeting by the 19th, go to the tenancy meeting by the 21st, confirm with Fringe when they get back to her. Organise another presidents meeting by the 26th, attend the busy bee by the 21st

Jack -start organising camp activities and have an update by the 26th, give Harry the danger 5 receipt by the 19th, go to the busy bee by the 21st

Natasha - deal with Halloween licensing by 22nd, go to the halloween meeting by the 22nd, do the pyjama party quizzes by the 8th of November

Harry - gather receipts and complete the grant by the 3rd of November, make event for pan’s Labyrinth and penny dreadful by the 19th, do the fridge run by the 21st, get the air con by the 22nd, go to the busy bee by the 21st

Simon - go to the tenancy meeting by the 21st, get the air con by 22nd, go to the busy bee by the 21st and make the Lucifer event by the 19th

Katherine - talk to freshers by the 26th, go to panto by 20th, go to the busy bee by the 21st

Finley - discuss more with renting recording equipment by the 26th, go to the busy bee by the 21st, make events for AHS and shitposts by the 19th

Kurt -go to the busy bee by the 21st, get the relay tin and submit the money by the 31st

Theo - go to the busy bee  by the 21st

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