[Unisfa] Committee meeting minutes 26/10/17

[natasha gilford]

Things for Your Eyes

  *   The Cameron Hall-erween Party is happening on the 4th of November in the CCZ! Buy your tickets quick while they’re still at the Early Bird price. It is an 18+ event with costumes highly encouraged! Tickets can be bought here: https://www.trybooking.com/book/event?eid=325205 You can also buy tickets on Oak Lawn next week on Tuesday, Wednesday and Thursday between 12-2pm or in the clubrooms of Unisfa, Unigames and Panto!


  *   The Halloween Writing Competition submission time is finished! It is now time to read and vote for your favourite ones! Just go to the CWAP website and vote on what you think are the best poems/prose. There are some amazing ones on there! The website to read the entries is here: http://www.uwacwap.com/2017/10/26/2017-halloween-writing-competition/


  *   We are getting a new logo! We need your help to come up with an amazing idea to represent our club’s interests that will hopefully last for a while. To submit an idea just message either Natasha or Theo  a general description of your idea and maybe a draft of your idea. Submissions will close on the 8th of December so happy brainstorming!


  *   Camp tickets can now be bought! They are $100 for the early bird price so get in quick. You just need to be a Unisfa member over 18 to enjoy a LARP, book clubs, screenings, dramatic readings and other cool rad stuff with Unisfa people. Sign up in the Unisfa Clubroom!


  *   Guess who’s got the best club in Cameron Hall and is making a podcast? These guys! We’re looking to do a podcast over the summer break and are just wanting to get an idea of who is interested in doing what whether it be writing/acting/sound production or just want to be a part of it in some way! We want people of all experience and skill levels so just join the podcast Facebook group Uniscast that’s part of the Unisfa Facebook group and get involved!



UniSFA Committee Meeting 26/10/17


Attending: Annique, Jack, Natasha, Harry, Simon, Katherine, Finley, Kurt and Theo

Absences: none


Agenda


Begin: 10:10


1. Committee Reports

President

Have done quite a lot, went to the tenancy meeting, busy bee, cleared out space out there, talked to UCC, talked to UCC, went to UCC meeting, talked to UCC again, screwed up the measurements, but that all got sorted out in the end. Had a halloween meeting, started selling paper tickets, participated in fringe, it was nice, wrote and submitted a halloween writing piece, fixed the bookshelf.

Vice President

Have been sorting out camp stuff, just need to organise people together when they have free time, I’ve got an update on danger 5 thing, helped out with fringe thing. Went to the Busy Bee,

Secretary

Had a Halloween subcommittee meeting, went garbage hunting for decorations, got a lot of stuff organised with that. Helped out with the Fringe Festival yesterday, did my action items that were due. Finished Twin Peaks. What.

Treasurer

Went to the Busy bee, did a fridge run, ran a screening, helped with the fringe festival,

Librarian

Did a few things, attended the tenancy meeting, helped out with the fringe fest, ran the final lucifer busy bee, finished up with CWAP stuff,

Fresher Rep

talked to freshers, they are alive, went to busy bee, so much dust but now less, helped pack up fringe fest, went to panto

OCM Report - Finley

Cries about shapes, thought about podcast a bit, ran 2 screenings, went to the busy bee, done with all undergrad classes! We are all proud.

OCM Report - Kurt

Gahhhh is back for one last time. Tears, exams and assignments.

OCM Report - Theo

Helped out with busy bee and Fringe fest, organised box of food again. edited the wiki page so it is now correct about when he joined Unisfa.


Overall committee report is that people are salty over exam times.

Most action items were completed.


2. Events


  *   UWA Fringe Festival Recap

  *   Was interesting, turns out it was yesterday and their date range given to Annique was a bit vague.
  *   CWAP was there, unigames came down, it was a nice private concert
  *   Annique injured her knee carrying things down.
  *   It had a lot of potential but next time it should be better.
  *   Maybe earlier in the year?
  *   Chill space should not be near the band.
  *   Jack did get compliments from non-members for the cosy aesthetic of the Unisfa section
  *   Annique would like to be able to communicate more with the other clubs.
  *   The good thing was that the clubs were on the same page this time

  *   Unisfa Goes Panto recap

  *   we had 5 people buy discount tickets, almost a whole row of people with us, so mostly unisfa people with us.
  *   it was really good, great writing and everyone had a good time
  *   would recommend again

  *   Relay for Life

  *   Finley’s hair will be made into a Mohawk for ruin committee’s hair.

  *   Busy Bee recap

  *   It happened! Thanks to everyone who helped out!
  *   Cleared outside and we had permission to do so for the compact bookshelves
  *   Lots of people turned up which was really great and appreciated
  *   Fixed the bookshelves so now the books are not holding it up
  *   we have a hammer now which is rad
  *   Simon reorganised the upstairs storage space.

  *   Halloween Party

  *   So we had a meeting and organised a lot of stuff
  *   Decided to keep it to under 75 people this time and make it a template for next year so it can become a bigger event
  *   Like with camp.
  *   Organised decorating, alcohol will be sorted out by Annique, security is sorted out, worked out how music will work with just a spotify playlist with people making suggestions before it what songs to play
  *   Harry and Kurt have RSA’s and are willing to do a shift.
  *   Natasha and Annique will probably be on the bar most of the night
  *   costume prizes will be happening with best costume and meme costume by nomination. Prize for meme costume will probably be either 1 warm can of pasito or a 24 pack of pasito
  *   we’re now selling tickets on Oak lawn on Tuesday, Wednesday and Thursday
  *   committee has loose grasp on time.

  *   Pyjama party

  *   Just going to start bringing blankets and things in now so don’t have to do it all in one trip later
  *   Annique has idea to pull out bed to make it super cosy and pyjama party like
  *   Natasha is concerned by space with pulling it out
  *   Simon says that it would make it more difficult with moving around the green leather sofa
  *   We decide that it would be a cool idea but maybe not this time.

  *   CWAP

  *   large increase in entries, leave the prose streams split
  *   Simon will need $40 from Harry for prizes
  *   Voting is now open!

  *   Camp

  *   All things remain the same,
  *   Just got to work out activities
  *   Jack wasn’t able to do that because of Uni stuff
  *   The quiz night group has been made so they’re going to sort this out


3. Screenings

  *   Monday - Spice World w/Nic
  *   Tuesday - Over the Garden Wall w/Leah
  *   Wednesday - I have no mouth and I must Scream w/Jack
  *   Thursday - Book Club w/Leah
  *   Friday - American Horror Story: Coven w/Finley


  *   Ed K. would like a large Star Wars screening and other star wars events

  *   major star wars marathon by hiring a lecture theatre, Unisfa Goes for midnight screening on the 15th December -
  *   advertise outside the club and make it a bigger event
  *   Rebel screening maybe next week
  *   Make it a big event.


  *   Stranger Things 2 marathon screening with Ed on 5th November, all day event


  *   Annique has thoughts on club atmosphere

  *   less cliqueiness needed in rebranding
  *   Allow for casual fans to come, not just people who are really into it.
  *   Finley says that some people don’t like the name ‘nerd’,
  *   Natasha says that people may think it’s like the Big Bang Theory with nerds which is not desirable
  *   Jack agrees and thinks that we should target more generalised people
  *   Annique is also thinking of even changing further down the line that there’s a public page and a private page for in jokes and stuff.
  *   Katherine wants to have less themed events and have some casual ones as well
  *   Katherine also says that the logo change will also help


  *   Pride screening

  *   Major pride screening on the 15th november
  *   Just general ask on CCC about pride screenings that they have ideas for.


4. Tenancy


  *   Compact Bookshelves

  *   Annique would like to buy the bookshelf before the grant application
  *   Harry will be on this

  *   New signs

  *   Theo would like to see about getting some new signs to Cameron hall
  *   There are logos for clubs that aren’t here anymore
  *   He’ll start looking into this

  *   Exterior

  *   Katherine would like to ask tenancy about cleaning up the outside of the entrances
  *   Had some comments about how the outside does not look great

  *   Tenancy meeting

  *   wasn’t a great deal at the tenancy meeting
  *   talking about re-doing all of our clubroom upstairs floors
  *   will be doing that in roll-outs, no access to the clubroom during this time.
  *   Simon would like to do an audit during this time.
  *   Especially now we have 3 scanners
  *   There was also talk about how the Loft is meant to be cleaned every month, but it has not been happening recently
  *   brought up accessibility thing for tenancy
  *   Taylor is now chair of tenancy so that will probably be a priority


5. Finance Stuff


     *   Air Con

     *   Getting it this weekend no matter what
     *   Taylor has asked whether we know about deals on air cons as Unigames would like one
     *   Simon will talk to Taylor about sales

     *   Grant Application

     *   Harry will be starting when he has all the receipts

     *   Fridge Runs

     *   Unfortunately could not get pies at the last one because the shop had closed
     *   Harry will get pies when they get the air con this weekend



6. General business

     *   logo

     *   nothing major, about half a dozen logos have been submitted
     *   Committee meeting just for rebranding like the camp meetings.
     *   Then we can get everything ready for Oday and have t-shirts to sell
     *   December 8 submissions close
     *   then committee meeting to make a shortlist
     *   Make it an unofficial OGM to have a vote
     *   get mock-ups done by a professional? Graphic design students?

     *   Podcast

     *   Finley would like a subcommittee
     *   Motion to have a subcommittee formed - Motion passes unanimously
     *   Annique, Jack, Kurt and Finley on it.
     *   As many people who want to be on it, get lots of people involved in writing/acting/sound production
     *   Finley would like to open it up to the club and have writing sessions for it.
     *   Make it a club thing not a committee thing so people want to get involved
     *   Recording studio said that they will attempt to keep normal hours in the summer except for uni shutdown period over Christmas break so that should not be too much of an issue

     *   Menstrual box

     *   Finley would like to have a box full of menstrual products and stuff in the clubroom
     *   Annique says that we also we need to re-stock our medical kit
     *   Harry will be on this and will have a list of things to get

     *   Cleaning products

     *   Theo asks why there are paper towels and spray and wipe on shelves
     *   Annique says that they are for the brown cupboard
     *   They will be moved there

     *   Broken books

     *   Jack wants to know what’s happening with the broken books
     *   Simon says that they’ll be sent to be fixed when he can get around to it
     *   Jack just wants the Starship Troopers book

     *   Free books

     *   Katherine wants to know what we’ll be doing with the free book section
     *   Simon  says that he’ll add them to the doubles

     *   Emails

     *   Annique says that she’s been told that to fix the emailing system where old committee are still getting emails we’ll have to talk to UCC and probably Wheel
     *   Natasha will talk to UCC about email issues

     *   Lost Property

     *   Katherine thought that lost property would be cleared out during the busy bee
     *   Annique says that there may be a combined Cameron hall lost property section
     *   people lose stuff in multiple clubs and stuff travels

     *   Finley

     *   Finley would like to read the Starship Troopers book

     *   Danger 5

     *   reason it’s taken so long, because it seemed so shady to Ebay that a magazine went for so much, so all money was seized until they could give receipts
     *   Apparently an eBay account made suddenly and then making hundreds of thousands of dollars in one day seems suspicious
     *   Because all their money was seized until they could prove that it was not a scam they could not mail things out
     *   PayPal just needed to know that it was not a scam and we’ll then get our things.


Finish: 11:31


Action Items


Annique - Get halloween decorations by 28th, talk to tav about alcohol by the 29th, talk to tenancy by the 2nd,  send Pac a response about fringe by the 2nd

Jack - Camp activities update by 2nd november , give harry the receipt by 26th, look into fixing books by 2nd November

Natasha - Get halloween decorations by 28th, make pyjama party quizzes by 8th november, talk to UCC about emails by the 2nd

Harry - aircon by 29th, grant application by 3rd november, buy the compact bookshelf by the 3rd of november, get menstrual products by the 2nd, re-stock first aid kit by the 2nd, make screenings events by the 28th

Simon - aircon by 29th,

Katherine - check on freshers, 2nd november , make list of menstrual products by 29th

Finley - make screenings events, 28th, look in on podcast stuff by the 2nd,

Kurt - swab the decks, relay for life tin by the 31st

Theo -  Look at new signs for cameron hall by 2nd
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