[Unisfa] Committee meeting minutes 31/08/17

[natasha gilford]

Things for your Eyes


  *   Relay for Life is coming up so Katherine our Fresh Fresher Rep is have a vote to ruin her hair. 1 Dollar equals 1 vote and voting ends on the 7th of September.
  *   Also Relay for Life is on the 14th-15th October so come down and run a bit while raising money for the Cancer Council!


UniSFA Committee Meeting 31/08/17


Attending: Annique, Jack, Natasha, Harry, Simon, Katherine, Finley, Kurt and Theo

Absences:


Agenda


Begin: 10:10


1. Committee Reports

President

Has the plague, haven’t done super dooper amount, ran wynnona earp screening, went to fresher welcome event, resubmitted thing to Jack. Have an essay due Friday, wrote essay yesterday and realised couldn’t submit so will do it after meeting.

Vice President

Have been stricken with the plague and not done much.

Secretary

I did the last American Gods/Game of Throne screening, went to a few screenings and did general secretary things. Got an email from Jack Looby which we can discuss in tenancy.

Treasurer

Went on a fridge run, had to wing it a bit, will need to do another one, did some deposits and  withdrawals,  went to some screenings and the fresher welcome, organised a replacement for friday screening. Filled up the water tank outside, shout out to Ed K for helping.

Librarian

Didn’t do a whole lot, helped a minor fridge run, tried to get access to email twice and will go to IT  a third time.

Fresher Rep

Ran a fresher Re-welcome which was alright with lots of freshers, more than expected and fresh freshers as well, went to sub-committee charity vigil meeting, went to screenings. Has put her hair up to be ruined for Relay for Life.

OCM Report - Finley

Will run a screening and went to charity vigil sub-committee, haven’t had a lot of action items, have had a triple threat cold and re-watching gossip girl.

OCM Report - Kurt

Ran a RWBY screening, slept for half the time supposed to last night, polished off a lot of graphic design,

OCM Report - Theo

Did not do much, other than study, did not talk to UCC but will do that tonight,




2. Events

  *   LARP

  *   Have moved the mini-LARP to study break on Friday when most people are free.
  *   Sausage sizzle with some games
  *   Kurt is doing graphic design for unisfa and we tell him to not be overwhelmed.

  *   Fresher Re-welcome - Review

  *   Some freshers, oldgaurd, midguard, lot of people surprisingly. Katherine felt like an old person handing out drinks at a function. Jackbox was good. Hope to see the Freshers come back.

  *   Relay for Life

  *   There is a page on the Facebook, any progress in organising events?
  *   September 20th wednesday for sausage sizzle/movies
  *   Katherine has put up hair for relay for life.
  *   will be getting collection tins.

  *   Charity Vigil

  *   Going with Youth Futures WA because past charity vigil was not that profitable, they chose one that centres on homeless youths in WA with loads of stuff for drug addiction support, emergency support,
  *   working on advertising, guild lady charges 22.50/hour, but one hour free if you’re a club so Finley will look into it.
  *   emp submitted
  *   Motion to pass sub-committee regulation for charity vigil - motion passes unanimously.

  *   Sponsor Crawl

  *   Still waiting for emp to be approved

  *   Halloween

  *   Marlea wants to do a halloween haunted Cameron Hall with an entry fee to cameron hall. it would be difficult
  *   we’d have to get every club involved
  *   Finley brings up difficulty in cleaning.
  *   Maybe sunken garden party with haunted stuff.
  *   sunken garden can have alcohol. can’t do BYO but it is a large event so we have a lot of things to do.
  *   pitch it as counter to haunted house.
  *   want to do it with other clubs but if they do not want we can do it by ourselves
  *   discount for costumes
  *   if sunken garden too complicated in Tavern? Sunken Garden is pretty unique.
  *   could have it at the Lawn Bowls club or at least off campus
  *   Theo wants to look into dry ice in the punch. looks spooky

  *   CWAP

  *   no news on CWAP

  *   Multicultural week

  *   International Screenings
  *   starts 2nd October - post in CCC about it.

  *   Camp

  *   have a meeting with Casey on monday. Jack and Annique will get up to date and start advertising before mid-semester break.
  *   Kurt has done some posters. we will take those to Casey and submit them to be approved.


3. Screenings

  *   Monday - Death Note /Corin
  *   Tuesday - Danganronpa w/Finley
  *   Wednesday - Wynnona Earp w/Annique
  *   Thursday - Book Discussion w/Leah
  *   Friday - Stanley Parable w/Edward K.


4. Tenancy


  *   Annique will re-submit the tenancy stuff after committee meeting.
  *   Finley thinks that we should get coffee table to put drinks on. maybe two mini side-tables.
  *   Unisfa committee goes to Ikea
  *   Finley brings up that spilling drinks happens a lot when they’re on the floor
  *   Harry will got and see what they look like


5. Finance Stuff


     *   Implementation of an Inventory management System

     *   Ryan Robert Hall has brought up the idea of implementing a system to record purchases and then record sales when buying new things to accurately show how much we’re making and what people are buying.
     *   Harry has already put in a ledger.
     *   Simon says that we already have a lot of security measures but this would help with checking how much money we have and how much food we have to check on theft.
     *   we do have margin of error because people do put money in the moneybag if it’s lying around like loose coins in the sofa.
     *   Theo says that we would have to go through the fridge book every time as well
     *   we wouldn’t know who had stolen the money anyway.
     *   Harry is not convinced by it but it is willing to do a trial period if people want him to.
     *   It is up to Harry but he is not convinced that the benefits outweigh the drawbacks.
     *   Issue with handover as other treasurers may not want to
     *   Treasurers already have a lot of stuff to do.

     *   Fridge Runs

     *   Harry will do one this Saturday with Natasha
     *   will do an inventory and see about discounts



6. General business

     *   Harry wants to know whether we have a bank card.

     *   we can look into getting a bank account and getting a card that way
     *   Harry doesn’t see a need to change that.

     *   Closed section of meeting to discuss making a permanent list of temporary banned people

     *   we do not have an official lift of people that have been banned or even tho
     *   everything is hearsay.
     *   Only have one person permanently banned
     *   We decide to keep a list of people that have been banned or are still currently banned that we will also have in the handover package for the next committee

     *
     *   Fridge poster is done and good but Jack has to send a photo to Ed.



Finish: 11:34


Action Items


Annique - fridge run

Jack - Lawnbowls event, relay for life emp, send photo to Ed, sleep

Natasha - fridge run, emp for relay for life. Halloween party stuff. email casey

Harry - fridge run, Ikea trip

Simon - sponsors stuff

Katherine - re-fresher welcome, charity vigil ideas

Finley - charity vigil ideas

Kurt - Sleep, relay for life,

Theo - Emails
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