[Unisfa] Committee Meeting Minutes 07/09/17

[natasha gilford]

Things for Your Eyes


  *   Sausage Sizzle and Screening on the 20th! We’ll be having a sausage sizzle at 4:30 for a gold coin donation with a Read for Life where you change the book and reader with a donation. Afterwards we’ll also be screening some Running movies to get you in the mood for Relay for Life!


  *   Charity Vigil is coming up on the 23rd to the 24th! Come and bid n terrible movies, dramatic readings and tons of cool fun activities to raise money for charity! Also spend money for raffle tickets to get some amazing prizes!


  *   Relay for Life is still happening on the 14th-15th October so sign up to our team Unisfast to really get involved or at least donate for cool stuff like ruining committee’s hair.

UniSFA Committee Meeting 07/09/17


Attending: Annique, Jack, Natasha, Harry, Simon, Katherine, Finley, Kurt and Theo

Absences:


Agenda


Begin: 10:01


1. Committee Reports

President

Had a camp meeting with Kasey. Will talk later about it. Did not do Wynnona Earp because forgot to make facebook event so no-one showed up so didn’t run it. Recovering from being sick so doing assignments and stuff. Sent the thing to Jack Looby again. let’s hope he got it. Made delicious lemon meringue pies for committee and we love her.

Vice President

Had a meeting with Kasey for camp, would like to have a camp sub-committee meeting because finalisation is coming up and so is advertising.

Secretary

Went on a fridge run, did the emp for the relay for life sausage sizzle, emailed Kasey about halloween party and haven’t heard back yet. I also checked out the Sunken Garden and we can talk about that later.

Treasurer

Exchanged some of our coins for ones we needed, fridge run, got beans for beanbags, got the relay for life tin. Looked at Ikea tables, made deposit, got a haircut, went to some screenings, helped unigames move bookcases.

Librarian

Sorted through all of the books we got, lot of books. Set up new book theme.

Fresher Rep

continue to suffer under terror of unisfa and power over hair. Freshers are alive

OCM Report - Finley

Ran danganronpa, ran shitposts, running charity vigil and poster which should be coming soon. Stacked up fridge.

OCM Report - Kurt

Managed to maintain music locker, did not complete action item.

OCM Report - Theo

Did an assignment a week early. started talking to Alex about emails, they said probably admin portal and will help Natasha sort that out.




2. Events

  *   LARP

  *   mini-larp has been organised, wondering whether should have bratwurst there or just normal sausages.

  *   Relay for Life

  *   Emp is through and waiting for approval.
  *   Katherine’s hair will be died.
  *   Screening is good, Dramatic read for life where pay a dollar to switch books and/or who is reading. Not sure about stand alone. Maybe during sausage sizzle
  *   Annique thinks during sausage sizzle so people are read to while eating
  *   Lawn Bowls - Jack will need help to organise it due to camp stress
  *   Finley volunteers to help run it.
  *   Jack wants to have some kind of roster to make sure it’s

  *   Clothes Swap - put under relay for life

  *   clothes swap in Unisfa! Annique wants to do a kind of fundraising event where you bring clothes and then take some home so if you bring a certain amount of items and get about half that and a gold coin donation on top of that. If you don’t bring anything then just gold coin donation. Or gold coin donation.
  *   Harry notices that we don’t reusable bags so we should also have people bring some as well
  *   White Elephant thing as well. People bring items and op shop experience. people could bring fandom stuff and random items and encourage people to spring clean.
  *   Katherine thinks that a white elephant will descend into chaos. Annique gets excited by books as well.
  *   Natasha says it could be confusing with people counting in the clubroom and working it out.
  *   Annique says it could be like raffle ticket system.
  *   Theo says that we would need an entry point
  *   Annique is thinking in the loft and on the 22nd so it’s on the spring equinox.
  *   Donate anything people aren’t interested in,
  *   Finley wants to make sure there’s a list of stuff to bring if it’s a white elephant so people don’t get confused. fandom stuff, clothes, books, video games, DVD, old comics,
  *   Harry’s concerned by whether people will bring in marbles and claim that they all count as several items but Annique says that we’ll be able to deal with it.
  *   Annique will look into booking the loft

  *   Charity Vigil

  *   no more meetings have occurred. event’s been made, waiting on advertising.

  *   Sponsor Crawl

  *   Simon hasn’t gotten word back by whether it’s approved
  *   Sunken Garden is free on the 28th of October and the 4th of November after 4pm. so we can do that.

  *   Halloween

  *   Emailed Kasey, Sunken Garden is free on the 28th October and the 4th of November after 4pm.

  *   CWAP

  *   doesn’t look like we can get prizes from sponsors and harry is happy to do a cash prize for the 1st prize.
  *   Annique wants to look into getting vouchers for our sponsors
  *   drafts for poster and they’ll publish event about two weeks beforehand.

  *   Camp

  *   went to see kasey, she was helpful. told her about ern halliday. making changes to emp. making recommended changes. meeting on the 18th. continue on joyously. will need to change itinerary.
  *   meeting on sunday/saturday.
  *   camp sub-committee meeting at 10am on Sunday.


3. Screenings

  *   Monday - Lucifer w/Simon
  *   Tuesday - Danganronpa w/Finley
  *   Wednesday - Mulan and Moana w/Tim
  *   Thursday - shitposts w/Fin
  *   Friday - Video Essays w/Annique,  Sherlock is Garbage and Here’s Why


4. Tenancy


  *   Annique has submitted the thing to tenancy and we think it’s been good.


5. Finance Stuff


     *   Fridge Runs

     *   did one, Mrs mac’s did not have any cheap veggie rolls, we need more sausage rolls.
     *   Theo will stack the fridge.

     *   Ikea

     *   found two models of side tables. Gladom is square and Lackam is round. both are not stackable, Gladom is smaller but more expensive. also people probably will not try to sit on them. if people are okay with it Harry will get two on saturday.
     *   What colours - white, dark green, red, - we like dark green for the aesthetic
     *   harry wants to do a motion because he’s never done one before.
     *   Motion for treasurer to get Ikea tables - motion passes unanimously



6. General business

     *   IT

     *   Simon still does not have access to emails.


Finish: 10:47


Action Items


Annique - swapmeet, look into booking the loft

Jack - Camp stuff

Natasha - halloween party stuff

Harry - Ikea Gladom dark green.

Simon - look into gift cards to our sponsors

Katherine - come up with roster for charity vigil

Finley - lawn bowl event

Kurt - Relay for Life, advertising

Theo - Emails
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