[Unisfa] Committee Meeting Minutes 21/09/17
natasha gilford
natashagilford1 at hotmail.com
Sat Sep 23 00:11:47 AWST 2017
Things for Your Eyes
* Charity Vigil is coming up tomorrow! Come and bid on terrible movies, dramatic readings and tons of cool fun activities to raise money for charity! Also spend money for raffle tickets to get some amazing prizes!
* Relay for Life is still happening on the 13th-14th October so sign up to our team Unisfast to really get involved or at least donate for cool stuff like ruining committee’s hair and going to fun events.
* Sponsor Crawl is happening on Friday the 29th of September at 11am. Meet up to help decide what new stuff we get for the library and to buy your own books/comics!
* Mini-LARP is happening on Saturday the 30th of September starting at 11am with some cool games, a sausage sizzle and hitting each other with foam swords! The swords are fake but the fun is real!
UniSFA Committee Meeting 21/09/17
Attending: Annique, Jack, Natasha, Harry, Simon, Katherine, Kurt and Theo
Absences: Finley
Agenda
Begin: 10:08
1. Committee Reports
President
By golly did i do a lot of stuff, had three drop-ins with Kasey with the halloween party the swap meet and camp, sorted things out with compact bookcases, email seems to be broken and can receive emails but can’t send them. Talked to the guy about fringe fest, talked to Patricia from student assist about making the clothes swap a welfare week event. went through camp things with jack.
Vice President
Did a lot of camp things, went to screenings and sausage sizzle.
Secretary
I went to some screenings, helped run the Sausage sizzle/screening, went to a Halloween party meeting, talked with Kasey and got more money put on the ruin committee’s hair stuff.
Treasurer
Didn’t do as much as usual as week due to essay date changes, filled in beanbags with kurt, katherine and finley, organised money for sausage sizzle and sponsor crawl.
Librarian
Put up sponsor crawl, ran lucifer, the USB has broken down again. Spoke with CWAP about various things.
Fresher Rep
Also helped fill beanbags which was a bad time, put up charity vigil roster, went to a charity vigil subcommittee, didn’t do much else. Won a maths quiz with a unisfa represented table
OCM Report - Finley
Ran screenings, did charity vigil things
OCM Report - Kurt
Okay, so this week I ran the most awesome event that ever was, is or will be. It was really good fun. We raised ~$5-$10 on the dramatic reading and about ~$40 on the sausage sizzle. So overall it was a fantastic event and we had lots of fun. The dramatic readz were not a fantastic fundraiser, since once we found a text, we stuck with it for a while. But it was really good fun, so I'd be happy to run it again in the future, fundraising bedamned. I also created the miniLarp event. It's happening during study break. Y'all should come. It's free and fun!
OCM Report - Theo
Not done many things, booked in for first aid training.been looking at hanging things for fridge because the fridge still doesn’t look good.
2. Events
* Sausage Sizzle/Screening Recap
* Sausage sizzle went well, sold all of the sausages, the gas did run out so Kurt had to stop cooking to get more
* raised a good amount plus the dramatic reading money, screening happened.
* things for next time, have the bbq closer to Oak Lawn, now we know where the extra gas is we should be okay if that happens again
* Overall it went pretty well
* LARP
* the event is up on Facebook and there isn’t much else to do now.
* Relay for Life
* Clothes Swap
* Went and talked to Kasey about it, probably will do it on welfare week as one of the events, probably the token system, patricia from Student Assist really liked this idea. Will have the week before for people to bring in stuff and buy tokens and we’ll have guild to go hard on advertising.
* Tokens will be sci-fi/fantasy themed for advertising to unisfa. having a book swap/fandom stuff to make it Unisfa themed as well.
* 11th of October - wednesday of welfare week.
* Lawnbowls
* We talk about how we’ve neglected this and will need to focus on it more
* Hair
* Made about $50 about now on Natasha’s hair.
* Simon wants to stretch the leggings goal to $80 because we’re regularly raising up to 70$
* We’re going to put prices near the colours so people are aware of how expensive it may get/how extreme the dying will be e.g bleaching
* Charity Vigil
* Have the roster set up now and it is editable.
* Katherine will put up a list for people to edit with stuff they can bring
* Katherine is looking at 4 prizes for two books each
* Simon says that 8 books out of our doubles is a lot because we’re also giving them as prizes for the writing comp
* Annique suggests the comic books that we have left over bundled with a book as a prize
* a book with a bunch of the comics works out.
* Multicultural Week
* CWAP will not be starting at the same time as book discussion which is good.
* Sponsor Crawl
* Put up the event, all looking good, people can come.
* Gonna start looking at books that are priority
* Harry is happy with $600 for the sponsor crawl
* Halloween party
* Lot of stuff
* Natasha has posted the minutes of the halloween meeting
* Decided on it being in CCZ
* Unisfa thinks at least 50 people will come
* Talked to Kasey and we can have up to 200 people if we get a $50 temporary liquor license
* Simon wants to know about advertising outside of cameron hall
* The halloween committee have decided to make it early bird tickets and advertising within Cameron Hall for a few weeks and then expanding to a stall on Oak Lawn with the normal ticket price
* Michael is okay with us using CCZ for the party
* Annique is on the EMP and Natasha is working out the site plan
* Harry wants to know how we’ll split the cost and we’re thinking just splitting it just between the three clubs to make it simplest
* For alcohol we’re thinking ordering from the tav beer and cider cans and maybe a mocktail that people behind the bar can add a shot of alcohol to so people can drink non-alcoholic fun drinks or make it alcoholic.
* Motion to pass subcommittee regulations - motion passes unanimously
* Need to talk to security company about security guard
* Catering - pizza and self catered snack and dessert stuff could work out
* Alaura is in charge of promotions so she’ll talk to the promotions lady about some cool advertising.
* Natasha has talked to Julia and online ticketing should be fairly cheap and easy to sort out and maybe Panto can be in charge of online ticketing
* Committee members are happy to help with manpower
* Could we announce the winner of the Halloween writing competition at the party? Simon says he’ll talk to CWAP
* Fringe
* Annique is in contact with the Fringe person. Some of the ideas are larger screenings with a projector and chairs set up. Maybe library book thing we were talking about and maybe a larp thing with unigames. Annique has talked about setting up a meeting with the Fringe man.
* CWAP
* So weren’t able to get the event up earlier this week but it will be up before the charity vigil. It’s all looking fairly good.
* With the doubles list, CWAP wants to give the full list for transparency reasons
* Simon will have a look through as some doubles are claimed by the Charity vigil raffle.
* Camp
* It’s going ahead
* a meeting with Michael and Nevin about camp on the 29th.
* Get the final ticket of approval and can then start advertising which will be cool
* Natasha will send booking receipt and the contact details necessary
* Everything is a go
3. Screenings
* Monday - Lucifer w/Simon - public holiday so starting earlier at 3 because of study break as well
* Tuesday - Danganronpa w/Finley - Finley would like to start it at 2-3 to have a good finale
* Wednesday - LARP stuff - Wynnona Earp will be closing down so will now be open to other stuff
* Thursday - Shitpost w/Finley
* Friday - Beginners Guide w/Simon
4. Tenancy
* Annique has sorted out emails and will hear back in about a week about the compact bookshelves
5. Finance Stuff
* Fridge Runs
* Happening on Saturday for the charity vigil
* Ryan can help and/or Simon
* Fridge hanging solutions
* some of the methods involve nails which is not great for a fridge
* Theo has found some stuff online with liquid nails, double sided tape and just bathroom style racks
* we can look further into that
* Ikea
* Harry will be doing it before the fridge run on saturday
6. General business
* Accessibility problem
* Annique has talked to Kasey about it and it turns out she didn’t need know about the issues with the CCZ after hours.
* She also gave us grounds to discuss this with Student Assist or the Accessibility Guild person and really pressure them into sorting this out
* the whole university seems pretty ashamed of Cameron Hall because of Accessibility and also the many valid reasons.
* Annique would like us to join up with the other clubs to really argue this.
* We will set up a meeting and will discuss this in the president chat
* Logo
* Katherine thinks that it is a good time to start thinking about the logo
* we can ask people to officially submit designs for logos
* Make a post and get people to submit stuff
* Theo will be in charge of this
* Make it as long as a month
* End of week 10 as the due date and week 12 for deciding
* Should we make it a poll or just the committee to vote on it?
* A poll could lead to shitposting and committee could have to go against the member base which would not be good
* Maybe an unofficial discussion day for the logo so people can talk about it more
* we really want to avoid shitposting
* Constitutional amendments
* Simon wants to know whether they have been submitted to guild
* Natasha says she sent them in and was sent an email back but they haven’t been approved yet
* Behaviour in clubroom
* Katherine brings up that we promised to try to avoid cliqueiness and there could be some issues
* People just staring at people entering the room for example
* Need to just be more friendly when people walk in to introduce ourselves
* Committee is going to focus on the friendliness of the club for the next week and report back at the next committee meeting about whether there’s still an issue.
* Emails
* Annique is just going to message Chris to see who to talk to about emails.
Finish: 11:32pm
Action Items
Annique - Talk to Kasey, find an approved manager, message chris, send Simon the thing
Jack - Post itinerary of camp
Natasha - Work out site plan, email Jack details.
Harry - fridge run
Simon - CWAP Facebook event
Katherine - Create a list of movies for people to bring
Finley - lawn bowls
Kurt - Relay for Life, advertising, send to Annique/Jack advertising stuff
Theo - Emails, fridge hangings and logo
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