[Unisfa] Minutes from Meeting on 04/04/18
Finley Hoskins
finleysaffin at gmail.com
Fri Apr 6 00:00:47 AWST 2018
Things for Your Eyes!
Nothing so far
04/04/18 Minutes
START: 3:05pm
END: 7:06pm
Attending: Simon, Annique, Fin, Jo, Kat, Kurt
Late: Jade H (Hade)
Apologies: Jade D (Dade), Ryan
Agenda
- Reports
- President
- Vice-President
- Secretary
- Treasurer
- Librarian
- Fresher Rep (Dade)
- Fellowship of the OCM (Hade)
- The OCM Towers (Kurt)
- Return of the OCM (Ryan)
- Events
- Wrinkle in Time Debrief
- Swancon Debrief
- Sponsor Crawl
- Twilight Marathon
- Easter Picnic
- CWAP Competition
- Fresher Welcome Double Down
- May the 4th
- Welfare Week
- LARP
- 40th Anniversary
- Camp
- Screenings
- Next Week’s
- Ideas
- Misc.
- Tenancy
- Finance
- Fridge Runs
- Library
- Book Removals
- Misc.
- General Business
Reports President
· Went to Swancon
· Which was an amazing time; met so many old members and learnt a
lot about the history of the club from the panel
· The oldguard seem excited about the 40th
· Made the twilight event
· Have organised that talked with UCC and have organised a joint
Wrestlemania event, which has been posted
· Hosted the Doki Doki screening and found a way around the invite
limit by using mobile
· Have acquired free bean bag beans from my house
Vice-President
· Sick
· Stressed
· Chaos break
· Stay okay, Annique
· Can’t pull all-nighters anymore because she’s old
Secretary
· Working on origami proposal
· Made the easter picnic event
· Planning Welfare Week
· Made a sign
Treasurer
· updated the clubroom rules
· Spreadsheet
· Fridge run
· Couch repair/replacement investigated
· Helped at Swancon on Monday
· Updated accounting system
Librarian
· I sold books at SwanCon on Friday and Sunday
· Did the panel on Saturday
· Gave some more overdue notices
· Added donations to our library
· Other library stuff
· Reminded sponsors about sponsor crawl
· Made book buy list
· Set up new book theme, and booking room for book club
· Also doing EMP for book club, met with CWAP about writing
competition
· More deets to come later in the report
· Spoke to old *cough* crypt *cough* guard at SwanCon about
removing books, they seem to HATE Piers Anthony collectively so there’s
that, also they’re lovely and I can’t wait to see them again that 40th
anniversary
· Looking into making nice plaques and a directory
Fresher Rep (Dade)
· In Geraldton
· Spoke to Jessie Trump re: commissions
· Alive?
Fellowship of the OCM (Hade)
· Alive
The OCM Towers (Kurt)
· He survived
Return of the OCM (Ryan)
· Pray for Ryan, 1 like equals 1 pray
Events Wrinkle in Time Debrief
· Just Kat and Jo
· Kat recommends both the cinema and the movie
· If u go, bring beanbags or chairs
· Moonlight cinema in King’s Park
· Ambient fireflies
Swancon Debrief
· Happened
· Sales happened
· About $270
· There are still some unsold doubles left (nice ones even)
· A lovely old guard donated some signed Fox Meadows books from SC
· Reserving mystery 2kg book from Stephen
· Also new Becky Chambers book
· Annique to see if first Becky Chambers is lost or borrowed
· Oldguard like the idea of a Sunken Garden 40th
· Oldguard wanna bring old mementos and other club artefacts
· Oldguard suggest someone writing up a history of UNISFA while
most past members are still alive
o Simon will look into that
· Kat suggests nametags with name, join year, and pronouns for 40th
· Stephen gave Simon a good link to find out when books are coming
out
o Simon is going to post it in the group
· Bookends for the stall
· Pricing was good; pricing signs should probably be just pieces of
paper instead of sticky notes
· People knew who we were
· People shocked to find that Frames is oldguard now
· Oldguard are commies
· We need a new sign – ours has the wrong name and logo
· Frames has offered to forward news re: 40th to Swan and Ghengis
con mailing lists
· Panel functioned as informal group discussion mostly
· Oldguard had pictures of old clubroom
· We should have a stall on all days
· Panel unfortunately clashed with Aurealis awards
· Let’s look at when easter is next year and be more organised
· Let’s talk to Swancon committee about student discounts next year
· Will went and he enjoyed Swancon, good job will
· Figure out when Shengiscon is and do things about it
· At the stall we gave away all the free books
Sponsor Crawl
· Tomorrow!
· Emailed the sponsors
· Stephen and White dwarf definitely know were coming
· Comic book places haven’t responded
· Moved time to 10am
· Gonna have lunch and wind up at 3
· $600 budget and maybe $50 on Stephan’s mystery 2kg book
· Committee goes back and forth about whether $50 should be in the
budget
o The two arguments:
§ Side No: It’s just a book the budget is already for books
§ Side Yes: … But it’s a special book
· Simon motions a vote on this
· Kurt puts forth an amendment maybe we should set aside part of
the $50 but not all
· Simon responds with the fact that if there is some set aside, it
might as well be all the $50
· We decide on the original motion
o For: Hade, Kurt, Fin
o Against: Simon, Annique, Jo, Kat,
· Order of places needs to start at Stephens and White Dwarf
because that’s where we want to focus our money
· DEW IT
· Nat will be there if it sweetens the pot
· Kat wants to put online purchases in a different budget
· Simon says that should probably just do those as splat buys
· 10am at cactus
Twilight Marathon
· 10am in club
· We have
· All the movies are on Netflix
Wrestlemania
· Hosting in UCC
· 9am on Monday
Easter Picnic
· Couldn’t find vegan eggs
o Chocolate or otherwise
· Lots of small ones and some medium
· $50 of chocolate
· Jo to figure out budget for vegan chocolate
· Jo can take drinks to EP
· Fin to print easter poster and get approved
· EMP approved
CWAP Competition
· Met with them
· Dates:
o Prompt submission: 26/4/18
o Prompt voting: 27/4/18
o Writing: 28/4 – 11/5/18
o Review: 12/5 – 18/5/18
o Winner announcement subsequent weekend
· Ideally posters on display week 7
· This is the point in time when Gavin came to ask about whether we
were interested in a Harry Potter LARP with Unigames and The Harry Potter
Society
o We all start talking at once and then decide that yes, we are
definitely interested
· Talked about not having prompts this time, but ultimately decided
to keep them this time
Fresher Welcome Double Down
· Dade’s in Geraldton
· Small EMP to be advertised
· Fresher catch-up
· We decide on Thursday the 12th
· We’ll discuss specifics later
· Will’s not active on FB; he’s livin’ the dream
May the 4th
Fin’s working on a proposal to submit to the Origami Club
Welfare Week
· 18th to 21st of May
· Chat to welfare woman and access
· Chill screening
· Ghibli
· Audiobook screening
· Blue planet + Bob Ross
· Bake-off
Quiz Night
· Vote on subcommittee regulations
o For: Unanimous
· We’re trying to arrange a meeting
LARP
· We’ve just been notified that there will be a winter LARP
· We are on board to run the LARP with Unigames and the HP Soc
· Annique has fond childhood memories; she’s livin’ the dream
· Simon motions for a vote on whether to collab with HP Soc
o For: Unanimous
· We’ll have to discuss how to turn this Harry Potter theme into a
good mechanised LARP
· Is panto involved? Maybe, our relationship with them isn’t doing
so hot
· They have really good resources, and it would be good to have
them on board
o A detailed explanation of expectations of each other is necessary
· Vote on subcommittee regulations
o For: Unanimous
40th Anniversary
Subcommittee, do the whenisgood for this
Camp
· No news on camp
· Did research into alt places
· The same details as last year
· Maybe reconsider woodman point
· Woodman point vs ern halliday
· No subcommittee yet, because there’s no office location
· No complaints from last year’s camp
· More involved LARP, better organisation
Ideas
· Eurovision
o Kurt would like to run this, investigate it please
· Special screenings? We haven’t had a meeting for those yet but we
should do that
· Annique can look into galaxy drive-in movies
· Members’ art screening or exhibition, Annique to look into that
as well
Screenings Next Week’s
Mon: Altered Carbon
Tues: Book Clube
Wed: Train Themed Double Carriage
Thurs: Fresher Catch-Up
Fri: Homestuck
Ideas
· The Lobster
· Trains Double Billing: Night on the Galactic Express and Train to
Basan
Misc.
Leah can’t run book club on Wednesdays in April or May so we’re just doing
it on Tuesdays for the time being
Tenancy
· We have both beans and bags
· Last meeting, we decided to look into fixing the chairs
· Hade, look into grippy things
· No luck looking into ottomans
· We should get a storage one like unigames
· Kat’s working on plaques
· Let’s get a third coffee table
Finance
~$8000 in bank
~$1000 in box cash given Swancon float and sales
Fridge Runs
· Just did one, its good
· People like noodles
· Paddlepop flash sale, they’re 50c now
Library Book Removals
· Incredible Journey by Sheila Burnford
o No discussion or appeals
o Not WA author
o Motion to remove this book from the library
§ For: unanimous
· Rescuers by Margery Sharp
o 1 appeal
o Heartfelt and important to childhoods
o We kept Maus, but Maus has won awards and also has a very important
message
o Does it smell nice
§ No
o Motion to remove this book from the library:
§ For: unanimous
· Major Barbara script by George Bernard Shaw
o No appeals
o People like this author, even if the book isn’t subject relevant
§ We should get his work
o Motion to remove this book from the library:
§ For: unanimous
· Cosmic Conflict by Ellen Gould Harmon White
o No appeals
o It’s a theological philosophy book
o Motion to remove this book from the library:
§ For: Unanimous
· Happy Highwayman by Leslie Charteris
o Short stories, last one is sci-fi
o Is it quality? we don’t know, he likes ants
§ Annique, after a brief perusal, says it is
o Fifth book in loose series
o Motion to remove this book from the library:
§ For: Simon, Kat, Hade, Kurt
§ Against: Annique, Fin, Jo
· Homer’s Illiad and Odyssey
o 3 appeals
o They should be handled together and both removed or kept
o Very important to mythology and development of both literary and spec
fic genre
o Motion
§ Against: Unanimous
· Cannot be removed for 2 years
New
· Tomorrow When The War Began by John Marsden
o It’s very much spec fic
o Australian
o Good quality
o Motion to put the book up for club discussion
§ For: None
§ Against: Unanimous
· Cosmic Code by Heinz R Pagels
· Science fact from the eighties
· Motion to put the book up for club discussion
o For: Unanimous
General Business
· We can invite everyone to screenings, but we have to do it on
mobile (yikes)
o Not the best but it works
· We want to move the rules; were going to hang them from the
picture rails
· Motion to close meeting
o For: Unanimous
Action Items
*Everyone* – Survive
*Simon* – Look into UniSFA history; post book release link to group; email
Swancon re: next year’s student discount; figure out when Ghengiscon is
*Annique* – Look into Galaxy Drive-in cinemas; investigate art gallery that
gives discounts to UWA students
*Fin* – Print the easter posters and get them approved
*Jo* – Figure out budget for vegan chocolate; take drinks to the easter
picnic
*Kat* – Survive
*Dade* - Survive
*Hade* – Look into the carpet grippy boys
*Kurt* – Investigate Eurovision
*Ryan *– Get well soon
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