[Unisfa] Minutes for the Meeting at 3:00pm on 11/04/18
Finley Hoskins
finleysaffin at gmail.com
Thu Apr 12 20:42:28 AWST 2018
Things for Your Eyes!
*Easter Picnic *– We’re having a picnic on the 14th at the Pioneer Women’s
Memorial Park at King’s Park! Come on down and enjoy free chocolate, free
drinks, and free friends!
*Fresher Rewelcome *– There’s another fresher welcome happening on the 19th!
We’ll be watching some Marvel movies and catching up with our newest
members!
11/04/18 Minutes
*Start*: 3:13pm
*Fin*: 5:13pm
*Attending*: Simon, Annique, Fin, Jo, Kat, Jaye, Ryan
*Late*: Jade
*Apologies*: Kurt
Agenda
- Reports
- President
- Vice-President
- Secretary
- Treasurer
- Librarian
- Fresher Rep (Dade)
- The OCM Menace (Hade)
- Attack of the OCM (Kurt)
- Revenge of the OCM (Ryan)
- Events
- Sponsor Crawl Debrief
- Twilight Marathon Debrief
- Fresher Welcome Double Down
- Easter Picnic
- CWAP Competition
- May the 4th
- Welfare Week
- LARP
- 40th Anniversary
- Camp
- Screenings
- Next Week’s
- Ideas
- Misc.
- Tenancy
- Finance
- Fridge Runs
- Library
- Book Removals
- Misc.
· General Business
Reports President
· Went to the sponsor crawl
· Ran twilight marathon
· Had a 40th anniversary meeting
· Met with Gavin about LARP
· Met with cam hall presidents about subcommittee regulation
changes
· Contacted jack about swancon feedback
· Found genghiscon dates
· Posted the book release link in the group
· Organised a time for CCC training
Vice-President
· Research for events
· Skype called into 40th anniversary
Secretary
· Printed easter posters and got them approved
· Got in touch with origami club and organised May 4th
· Thought more about Welfare Week
Treasurer
· Godzilla screening
· Jurassic Park Screening
· Talked about LARP
· Also handled money on Sponsor Crawl
· Held a paddlepop sale
Librarian
· Did sponsor crawl and it went really well
· We bought lots of books, and I’ve put them all in the system
· I’ll be going in tomorrow-ish to pick up the wicked + the divine
vol. 6
· I hosted an Altered Carbon screening
· Attended a 40th Anniversary subcommittee meeting
· I made the book club event
· Changed the Koha CCC user password
· I got a book returned two years past its due date!
· I’m expecting more overdue returns this week
· I’m also planning CCC training for the library, and writing up an
information sheet about the library for shy and new members
Fresher Rep (Jaye)
· Not much
· Freshers alive we think
The OCM Menace (Jade)
· 40th anniversary meeting
· Changed the passwords for Facebook, Twitter, Dropbox, Netflix
· We’ve all been getting emails
· Doesn’t have grippy things at home
Attack of the OCM (Kurt)
Kurt’s not here
Revenge of the OCM (Ryan)
· Made the easter poster
· Camp research
Events Sponsor Crawl Debrief
· Really well
· 10 people
· Got some free books from Stephens
o Angel and also wizard
· Nothing went wrong hooray
· Started and finished on time
· Spent $634, including theMystery.doc book budget
· Delicious lunch
Twilight Marathon Debrief
· Terrifyingly popular
· 15 people
· Marathons that end at about 8 – 10 are good
· People liked it
· Simon is infuriated
· Edward Cullen drives a Volvo c30, 100mpgs
Wrestlemania Debrief
· So good according to cat
· Maybe organise more sooner
Fresher Welcome Double Down
· More mainstream screening
· Next Thursday?
o That’s the 19th
· Thor: Ragnarok and Spiderman: Homecoming
· Or a fresher poll on their page
· Perhaps getting food like party pies
Easter Picnic
· Posters are done and up
· We have an esky to put drinks in
· Kurt to get vegan chocolate within 2 days
· “Encourage” people to bring baked goods to the picnic
CWAP Competition
· No updates
· It continues to happen
· Starts in about 2 weeks
May the 4th
· Origami Club got back to me
· Origami is from 1 – 3pm, and then movies from about 3 – 10pm
· They’re doing an EMP, although I mentioned we didn’t need one
Quiz Night
· Meeting tomorrow
Welfare Week
· Monday: Ghibli Movies
· Tuesday: Bob Ross/Bake-Off
· Wednesday: Audio Night (Adventure Zone?)
· Thursday: Chillposting w/ Fin
· Friday: Welfare Access Talk // Myths and Monsters
LARP
· So much confusion
· HP LARP is big summer LARP
· We have since begun to organise a winter LARP that we and
Unigames are interested
· Lowkey tourney type things with pool noodles in Shadowrun
· Sausage sizzle
· Low cost
· Agreement to summer LARP is null in light of confusion
· We need to readdress interest after the winter LARP in mid-July
· After summer LARP it was concluded that next LARP should be run
o Purely by cam hall people
o Or we hire someone from wider larp community to run questing building
etc
· Annique wants the summer LARP to be Shadowrun
o In Unigames harry potter is being spoken as addition to summer LARP
· We are still vaguely interested in working with HPS on the third
LARP
· We might need different reps for harry potter LARP
o Annique volunteers
40th Anniversary
· Looked into uni club, boat club, sunken gardens, and CCZ
o CCZ as last resort
o Leaning towards sunken gardens
· Looking to get started on advertising in 6 weeks
· We’re going to advertise the 40th anniversary on FB with paid
boosting
· Jade is going to talk to some graphic design people she knows
about some basic outlines for design
· Beginning to look into catering
· Maybe selling t shirts for the 40th year
· Talking about theme
o Fae court
· Looking into name and pronouns tags
· Pricing ballpark estimate: $40, with student discount
· Kat is starting on the EMP
· Potential face-painting
· Ticketing will be online
· Live music?
o Ukulele ensemble
· Don’t mind making a small loss, if we have to
· Tickets need to include catering, venue, and people hiring
· Mid-Aug to early-Sep
Camp
· Further research into woodman point for biggest room that allows
for self-catering houses 24 people
o Only rec room is a dining room that’s not large enough
o If we want a larger space, we have to hire a hall
o Not as cut off as Ern Halliday
· Motion to lock in Ern Halliday
o For: Unanimous
o Against: None
o Abstentions: Jaye
· Do we want to organise a subcommittee?
· Annique, Jo, Ryan, and I volunteer for committee
Screenings Next Week’s
Monday: Altered Carbon
Tuesday: Free slot!
Wednesday: Jack kay wants to do something here
Thurday: Fresher Welcome
Friday: Homestuck
Ideas
Actually do Jurassic park
Tenancy Accessibility
· Wouldn’t it be great if we had an elevator
· Taylor home continues to try and make SOC and guild do it
· Guild is focussed on the Ref
· Taylor is trying to get guild to sign a contract to say when
they’ll have the money to do this
· We could go over guild’s head and go to the uni proper but
there’s contentious debate about whether cam hall should be the guild’s or
the uni’s
o And cam hall might stop being ours if it’s the uni’s
· Not a whole lot that can be done
CCC Training
· Made a post to say CCC training will run 1-2 or 2-3 tomorrow
· Some people can’t make it, so Simon can do a 1 on 1 session
Misc
· Kat wants to introduce a policy on vacuuming
· Always vacuum the room when it needs it
· We should get wipes for the tables
· Jo to talk to unigames about their storage stools
· Jo to buy grippy things for the rug
· Jo to make FB post re: donated couches
Finance
· We had sponsor crawl
· Spent just over $600
· Made $316.73 from ODay grants
Fridge Runs
· Not since last meeting
· Jaye loves mac n cheese pies
· Jo will try and do one in the next week
Library
· We have so many new books from the sponsor crawl
Book Removals
· Jupiter by Isaac Asimov
o Non-fiction
o Old, inaccurate
o Motion to put the book forward for club discussion:
§ For: Unanimous
· Magic of Xanth series by Piers Anthony
o Piers Anthony is a super shitty guy
o We have 7th, 9th, 10th, 11th, and 18th books
o Jack asks why we’re keeping Lovecraft’s books if were getting rid of PA
o Books generally have low merit
o Writes non-con scenes
o Some oldguard actively regret reading his work
o We’re keeping a bunch of his books
o We’re not really interested in completing the series
o Annique is concerned about removing books based on content
§ Also feels that removing books based on content is like brushing them
under the rug
o Simon/Annique both agree that a better reason to get rid of them is
that we are missing so much Xanth, and we don’t want to acquire more based
on content, therefore, we should get rid of the series
o Large part of library purpose is to cultivate and maintain
sci-fi/fantasy history, quality isn’t a good enough reason to discard books
§ Motion to discuss all the Xanth books as one thing:
· For: Unanimous
§ Motion to put the books forward for discussion:
· For: Unanimous
· Motion to delay discussion of Piers Anthony until next week when
we have more information:
o For: Unanimous
General Business Logos
· Questions from Jessie trump
o We want all rights in perpetuity
o Main use t shirts, pamphets, ads posters
o Want different formats for different usages
· Logo sub-committee should meet soon
· Kat is going to join Annique and Jaye with that
· Primary design we look at is unicorn
· Logo sub-committee come up with plans to move forward with this
Dropbox
· The dropbox is full
· Google Drive is better and with more storage
· And we can share it with our gmail account
CCC Chat
· We want to have a separate ccc chat
· And meme chat
· Not in the committee meme chat
· Some the committee memes are nsfccc
o Not safe for ccc
Advertising
· We want to advertise the club in the halls and around campus
· We want to be promoted as a chill space for books, food, and
comfort
· Get Ellie onto it
Compactus Keys
· Put them in the money box so that the compactus is accessible
Donating Books
· please tell Kat if books are donated so that people don’t put
them in the lost and found
Calendar
· I get aggressively nominated to upkeep it
Action Items
*Everyone* – Meet with respective sub-committees
*Simon* – Survive
*Annique* – Survive
*Fin* – Survive
*Jo* – Talk to Unigames re: storage stools; grippy things; post on FB re:
donated couches
*Kat *– Survive
*Jaye* – Put up poll for Fresher Welcome 2: Electric Boogaloo
*Jade* – Survive
*Kurt* – Sleep for fuck’s sake; get vegan chocolate
*Ryan* – Survive
Meme of the While
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