[Unisfa] committee meeting minutes 15/02/18

[natasha gilford]

Things for Your Eyes



  *   Leadership and Treasurer Training is happening again on the 4th and 5th of April so if you want to enrol and get that on your transcript do so fast! The link for registration is here: https://myuwastudentguild.com/event-cal/event-support-for-guild-affiliated-clubs-societies-and-faculty-societies/training/




  *   ODay is on February 23rd so come down and purchase your membership at ODay prices and hang around Unisfa!


UniSFA Committee Meeting 15/2/18


Attending: Annique, Jack, Natasha, Harry, Simon, Katherine, Finley, Kurt and Theo

Absences:


Agenda


Begin: 10:12


1. Committee Reports

President

Been busy, done some Day things because there were a lot of mistakes made when they booked us, did some renovations, the compacters are now secure, full of books, did LARP and helped set up. halloween wind up meeting

Vice President

LARP went really well and did that, thanks to everyone who helped out, made oday posts

Secretary

Added some drafts on halloween on handover doc, started club re-opening quizzes, made busy bee event, made AGM posts, halloween wind up meeting

Treasurer




Helped out with audit, Checked club netflix account, Started handover guide, Made event for bookclub

Librarian

life has been consumed by audit, was in unisfa for 14 hours yesterday, 11 hours the day before, want to get as much done before Busy bee, fan shrine is done, paperbacks done, hardcovers done, at least 80 uncorrected proofs, did LARP stuff

Fresher Rep

ran a screening, disney is good,

OCM Report - Finley

did a lot of helping with audit, with LARP and ran first shitpost of 2018

OCM Report - Kurt

Assisted in the audit, continued work on the fresher guide, LARP


OCM Report - Theo

Helped out with LARP, been doing form for logos




2. Events

  *   LARP recap

  *   Went really well, had a lot of cameron hall people and LARPWA people came down, good range of fresh people and people more used to it
  *   still need to have a wrap up meeting soon
  *   actually made a lot of money, will be divided up at wrap up meeting
  *   would be good to maybe do online tickets next time or some way to regulate numbers to get an idea of players earlier
  *   photos are still being processed

  *   Ice-Skating

  *   Still have to do the Facebook event
  *   People are hype for it

  *   Prosh

  *   23rd of March, only 12 days after the AGM which isn’t a lot of planning time
  *   Be good of us to begin a plan for it, make the handover guide  have more specific things about it, just draft some stuff up for next committee, no obligation for them to use it,
  *   Prosher Things theme
  *   Usually collaborate with Unigames/Cameron Hall theme

  *   Fresher Welcome

  *   the event is 5pm but maybe 4pm
  *   Katherine really likes bookclub discussion
  *   fairy bread and book club and actual book club afterwards
  *   fairy bread, chips, party pies, sausage rolls
  *   Tuesday at 1pm common lunch hour, suggestion sharing session, just talk about pop culture you like, have people suggest things to screen

  *   Podcast

  *   it is happening

  *   Halloween

  *   all the money going to panto so they can reimburse us with the online sales money as well
  *   each club made $106
  *   a handover guide is being written about it

  *   Busy Bee

  *   Is a thing that is happening, need to reorganise the brown cupboard, general cleaning and vacuuming,
  *   Annique is going to the tenancy meeting,

  *   Club Re-Opening

  *   facebook event will be made
  *   Annique make a shopping list
  *   Natasha is doing some quizzes for it

  *   ODay

     *   Oday more like Oh dear day, we didn’t get an Oday stall because they didn’t receive our booking form, we have a space, no tent, it’s a smaller stall than we booked,
  *   we’ll have to buy a new marquee if it doesn’t work out
  *   Annique has an idea for file in the dropbox for promotional photos
  *   Finley will be on making the schedule for the day

  *   AGM

  *   Natasha will make posts 2 weeks before the AGM asking for people who want to run for committee
  *   everything going well



3. Screenings

  *   Monday - Nine w/Harry
  *   Tuesday - Doki Doki Literature club w/Finley
  *   Wednesday - Big Fish and the Mermaid w/Katherine
  *   Thursday - Shitposts w/Finley
  *   Friday - free



4. Tenancy


  *   Exact number for renovations

  *   774.76 on renovations in total

  *   Advanced copies of books
  *   we have about 84 advanced copies of books, like rough drafts

  *   technically not allowed to own, not allowed to give to 3rd parties
  *   some books signed, some books that say that you can’t have
  *   Most of them are Australian authors so it’d be nice to get the actual books
  *   Probably something for the next committee
  *   Simon is going to start looking into them because there are 84 and they are taking up room so it’d be better to make a decision
  *   Simon will make them unborrowable for the time being

  *   The fridge and boards

  *   cleaning both at the busy bee, need to be clean
  *   and the doors


5. Finance Stuff


     *   netflix

     *   exactly 5c left in it, so Harry will get a netflix voucher for it

     *   Fridge Runs

     *   on saturday morning and then do the busy bee



6. General business

     *   Facebook page

     *   annique will make a post right now

     *   Logos

     *   Theo is finished with the application, just need the club banking number


Finish: 12:02


Action Items


Annique - ice skating event, Facebook page post, photos to katherine and dropbox, ODay stuff, tenancy meeting  handover

Jack - Oday stickers, research stand for Danger 5 helmet, handover

Natasha - quizzes, AGM posts, handover

Harry - Facebook event for screening, fridge run, handover

Simon - audit, handover, photos

Katherine - fresher welcome event, club re-opening event, fresher guide, handover and Facebook event for screenings, common lunch hour event

Finley - oday schedule and handover, event for screenings

Kurt - get photos from LARP, fresher guide, handover

Theo - send in graphic request, handover
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