[Unisfa] committee meeting 22/02/18

[natasha gilford]

Things for Your Eyes



  *   Leadership and Treasurer Training is happening again on the 4th and 5th of April so if you want to enrol and get that on your transcript do so fast! The link for registration is here: https://myuwastudentguild.com/event-cal/event-support-for-guild-affiliated-clubs-societies-and-faculty-societies/training/


  *   The club Re-welcome is on Monday the 5th of March at 5pm in the clubroom. Come and marvel at the renovations in your fake formal best!


  *   The fresher welcome is on Wednesday the 28th of February in Unisfa at 4pm. We’ll be welcoming new Unisfans and having the first book club of the semester. Come and have fun!

UniSFA Committee Meeting 11/12/17


Attending: Jack, Natasha, Harry, Simon, Katherine, Finley, Kurt and Theo

Absences: Annique


Agenda


Begin: 12:00pm


1. Committee Reports

President

Annique sends her apologies and I've had a pretty hectic time in terms of my personal life, so I haven't done as much as I probably should have. Designed the stickers for our o-day stall and sent them off to Jack to organise the printing. Did things to organise our oday stall with guild properly. We have electrical stuff tagged for it which is good, and the equipment. Tenancy meeting, I'll send through more details of that separately. Busy bee was good, reorganised a lot and we've moved almost everything out of the cupboards upstairs, the room renovations are now entirely over. Wrote presidents note for fresher guide, have done my section for the handover doc.

Vice President

Done a bunch of stuff, got electrics tagged, got the stickers done, LARP wrap up meeting,

Secretary

Finished my handover guide bit, done 1.5 quizzes, drafted AGM posts that’ll go up today.

Treasurer


Fridge run, Busy bee, Bought file holders for club, Screening, Handover guide, Organised float for O day, Deposited money

Librarian

Finished up audit, busy bee, handover guide, went to wrap up meeting for uncharity vigil, uploaded photos to dropbox

Fresher Rep

been writing fresher guide, made fresher Facebook page, hosted a screening

OCM Report - Finley

Busy bee, uncharity vigil wrap up, screenings, oday schedule

OCM Report - Kurt

been working on fresher guide, LARP wrap up meeting, created unisfa Facebook page.

OCM Report - Theo

busy bee, sent off the graphic design form,




2. Events

  *   Ice Skating

  *   Because it’s a medium emp, we can’t hold it because we don’t have enough time before the handover.

  *   Uncharity vigil recap

  *   All 5 clubs made 17.80 on pizzas,
  *   main thing was bug spray, make the coffee machine more available,
  *   organising handover document

  *   Busy Bee recap

  *   Renovations are finished! Thanks to everyone who helped out

  *   LARP recap

  *   Had the meeting, Unisfa made 114, talked about organisation for the event, discussed changes for next time.
  *   Got a lot of positive feedback which is good for next time

  *   Club Re-welcome

  *   Going to delay to get more freshers involved
  *   On Monday the 5th of march at 5pm

  *   Fresher Welcome

  *   Wednesday next week, 28th of February, book club for that week, leah is free for that,

  *   Podcast

  *   On the back burner until we get more freshers

  *   Prosh

  *   Natasha will do a Prosh facebook event according to the guild guidelines
  *   Talk to cameron Hall about theme

  *   AGM

  *   No one has sent any constitutional amendments yet
  *   Everything is booked and organised

  *   Oday

  *   we are on the front corner of James oval, if you’re coming out of guild village, inside square of stalls, closest to social sciences,
  *   we have a marquee that we’ll practice setting up
  *   we’re printing 200 fresher guides
  *   Spotters guide are done today
  *   Important to have the room open and people to ferry freshers to the clubroom.




3. Screenings

  *   Monday - Mad Max Fury Road w/Natasha
  *   Tuesday - Junji Ito w/Simon
  *   Wednesday - Fresher Welcome
  *   Thursday - Fullmetal Alchemist live action movie w/Harry
  *   Friday - Life is Strange w/Finley



4. Tenancy


  *   Tenancy meeting

  *   nothing too important for us

  *   Renovations

  *   They are done! congrats to everyone who helped
  *   the audit has gone through
  *   some barcodes don’t exist in koha so that will have to be looked into


5. Finance Stuff


     *   Oday

     *   float is done and organised

     *   Fridge Runs

     *   has happened, will do one before fresher welcome



6. General business

     *   Overheard in Unisfa

     *   Committee discussion on whether to cancel it
     *   Some people have said that they have been uncomfortable with some posts
     *   Maybe tell people to put it on their friend’s wall, not unisfa
     *   We should establish rules about it
     *   So MA posts are fine but anything R rated will be taken down.
     *   Annique will make a post discussing it

     *   Twitter

     *   Katherine wants to make some posts on it and make that more of a thing

     *   Facebook

     *   The club re-welcome and the fresher welcome will be made on the public page
     *   it’s published now so people can like it


7. Closed Section for Spotters Guide


Finish: 1:33pm


Action Items


Annique - send email to Kasey about fresher welcome, overheard post

Jack - Oday,

Natasha - oday, posh facebook event, screening event

Harry - ODay, fridge run,

Simon - Oday, look into barcodes, screening event

Katherine - oday, make Facebook events

Finley - oday, screening event

Kurt - oday, organise a poster

Theo - oday, chase up graphic designs
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