[Unisfa] Minutes from 15/03/18 Meeting

Finley Hoskins finleysaffin at gmail.com
Sun Mar 18 11:04:55 AWST 2018


*Things for Your Eyes!*

*Get Tickets for Swancon! *A long-running Perth sci-fi/fantasy convention
that takes place from the 29th of March to the 2nd of April – get tickets
at their website: https://swancon.com.au/

15/03/18 ­­­­­­Minutes

Attendance: Simon, Annique, Fin, Jo, Kat, Ryan

Apologies: Fresh Jade, Kurt



Late: Stale Jade



MEETING START: 6:09pm

MEETING END: 8:35pm
Agenda

·         Reports

o   President

o   Vice-President

o   Secretary

o   Treasurer

o   Librarian

o   Fresher Rep

o   OCM and the Sorcerer’s Stone

o   OCM and the Chamber of Secrets

o   OCM and the Prisoner of Azkaban

·         Events

o   Prosh

o   Easter Picnic

o   CWAP Writing Competition

o   Sponsor Crawl

o   Cam Hall Quiz Night

o   UniSFA Goes To… A Wrinkle In Time

o   LARP

o   Camp

·         Screenings

·         Tenancy

o   Clubroom Rules

o   Passwords

·         Finance

·         Library

o   The Curious Case of the Advance Proofs

o   Book Removals

·         General Business
Reports President

·         Submitted the ERF and Tenancy forms

·         Worked on Prosh

·         Spoke to Katherine and Annique about roles of Librarian and
President respectively

·         Went to SOC meeting and Guild SGM

·         Hosted a screening

·         Cleaned the fridge

·         Spoke with Alaura about a cross-club event during study break

·         Spoke to UCC re: people moving bins to block the compactus

·         Was emailed the logo files

·         Got sick
Vice President

·         Spoke to Kasey about 40th

·         Need more info before she can okay early ticket sales

·         After meeting, she’ll make a WIG for the sub-committee

·         HANDOVER
Secretary

·         Attended Secretary’s Summit

·         Hosted screenings

·         Spoke with Unigames about a Cam Hall First Aid

·         Spoke with the Origami Clube about a Star Wars event
Treasurer

·         Harry walked them through being treasurer

·         Spoke with Theo about paying the graphic designer

·         Doing a fridge run with Annique on 17/03

·         Shown how to take care of the room by Harry and Fin

·         No access to Netsuite (club bank acc.) but they’re working on
pestering the guild
Librarian

·         Got introduced to the library

·         Spoke with CWAP about the writing comp

·         Emailed Van Ikin about the advanced copies

·         Been helping Fresh Jade with Fresher Rep stuff

·         Looked at removing books

·         Made sub-committee group chats for the 40th Anniversary or Swancon

·         Spoke with Leah about new convenient days for book club

·         Joined UCC
Fresher Rep

·         Is sick (RIP)
OCM and the Sorcerer’s Stone

·         Jade maybe had a connection going for the official logo designs
but that hasn’t panned out

·         Sorted out the screening on 16/03
OCM and the Chamber of Secrets

·         Kurt?
OCM and the Prisoner of Azkaban

·         Ryan made sure someone dealt with the Doctor Who screening,
because he realised he can’t make Fridays

·         He keeps it fresh
Events Prosh

·         Nice googly eyes, Simon

·         Kurt can no longer manage Prosh

·         Stale Jade volunteers to take over

·         Simon has emailed the Prosh Marshals

o   We’re situated near Unigames and Panto at Subi with a Monster Mash
theme (think: campy monster movies)

o   Simon is our marshal, Kat will look into being one as well

·         Collaborative Prosh Olympics with Unigames

·         We need to put a Prosh event up (Jade can do that)

·         Pre-Prosh all-night screening will be happening

o   Monster Movies
Swancon

·         It’s happening

·         We have a table, we’re organising a panel maybe

·         Apparently, we fund the librarian to go down and sell books?

o   Simon says this is in the handover doc

·         We’ll do promotional stuff, share their events

·         We take a quick moment to admire Annique’s hair

·         What do we want to bring up in the panel?

o   Themed book clubs

o   If you have any ideas please let me know

·         Can we sell our members’ artwork for them?

o   Let’s gauge some interest

·         LARGE birthday cakes (I am instructed to retroactively add this)
40th Anniversary

·         Events is aware, but we aren’t allowed to sell tickets until more
details are firmed up

·         Floated idea of it in sunken garden, an aesthetic and classy
location

·         We will be selling tickets at Swancon, probably

·         Annique and Jo will start looking at a budget

·         Annique will make a WIG for the sub-committee

·         Spoke to cat re: having some kind of system old guard to donate
cash moneyz to the club

·         Speak to Julia from Panto re: online ticketing

·         LARGE birthday cakes

o   Annique would like us to have some kind of birthday artefact at our big
events this year to commemorate
Easter Picnic

·         Easter this year is on April 1

·         I’ll be in charge of the Easter picnic

·         I shall talk to jo re: chocolate budget

·         14th of April for Easter picnic (+ RMP)

o   Is then to allow for medium EMP to be put through
CWAP Writing Competition

·         Messaged Mark, spoke to Mia

·         They’ll try and put posters up next week

·         Writings starts during the study break and continues for 2 weeks

·         Concept submission vaguely around Week 5

·         Themes?

o   Eldritch, immortal, and the fey

o   Atomicpunk

§  We talk about lots of punks

o   We go back forth about whether we should even have a theme

o   More freedom vers less guidelines

o   Magical deities/tech overlords

·         We go with science-fiction

·         We will provide a prize

·         Last years’ prizes:

o   1st place: 2 doubles and $20

o   2nd: 1 doubles and $10

o   3rd: 1 double

·         Kat will talk to Jo about organising budget for cash prizes
Sponsor Crawl

·         Kat hasn’t started but she’ll start soon

·         She’ll do the EMP for 5th April (Study Break Thursday)

·         3 weeks from now

·         $600 budget
Cam Hall Quiz Night

·         Jo and I are in charge

·         Monitor prize redemption

·         Make sure dark/light quizmittee are delegated the right jobs
Origami

·         I exchanged a pleasant discussion with the committee of the
origami club about ideas we had for a collaboration

·         They’ll get back to me with a proposal
Twilight

·         Marathon Twilight movies, runtime: 10 hours, 11 minutes

·         Twilight trivia board games after

·         Tues/Wed of Study Break

·         Alaura is bringing this up with Unigames

·         Selling coffee/pizza break?
UniSFA Goes To… A Wrinkle in Time

·         The freshers like the idea of going to movies

·         Ryan is going to organise the event

·         Kat will go, and she has first aid
LARP

·         Do we want to be part of it?

o   Yes

·         Simon’s volunteering, Jo steps up to help

·         Simon will speak to Unigames about how it can run without Laird
being on committee anymore

·         We will probably definitely push for it to happen
Camp

·         Do we want a camp this year?

o   Yes

·         Is there member interest?

o   Yes

·         Ern Halliday as a location?

o   Love it

o   Convenient, feels isolated, lovely facilities

·         We have a discussion about good ways to utilise Ern Halliday

·         We lost money, but it wasn’t that much and a lot of it was due to
the change in location

·         Annique will have a look at other locations as well
Screenings

·         Monday: Annihilation w/ Annique

·         Tuesday: Star Trek w/ Jade

·         Wednesday: Homestuck w/ Fin, Cam, and Ellie

·         Thursday: Shitposts w/ Fin

·         Friday: Doctor Who w/ Jade, or Miraculous Ladybug w/ Fin
(depending on how DW turns out)
Screening Ideas

·         NB: I briefly stepped out of the room for this subheading, and
these notes were taken by Annique

·         We should do more club specific events

·         Embroidery Day

·         Crafts Day

·         Let’s get involved with more guild weeks like welfare week,
multicultural week, &c.

·         I’ll make a poll re: Homestuck screening to see when is the best
day for it

o   Shitposting and Doki Doki are going to run on rotating weeks to avoid
too many screening run by the same person (Fin)

·         We decide on a 15thish April meeting to re-evaluate book club
alternation plan

o   Book clube is now going to alternate between Tuesdays and Wednesdays,
and Homestuck either won’t run or will be on a different day on the
Wednesday weeks

·         Food based screenings
Tenancy Clubroom Rules

·         They still mention a clock, and have the wrong name

·         We decide to look at them by next meeting
Passwords

·         Not changing them until we elect the new CCC
FB Pages

·         Can you link more than one group to the UniSFA page?

o   We’ll look into adding the fresher page
CCC Applications

·         Simon and I will post all the CCC applications to the committee
group, so we can all look at them

·         Simon will schedule a CCC reminder
Finance

·         Jo’s not quite on it yet, but they’ll get there

·         Fridge run on Saturday

·         More soft drinks, and ice-creams

·         We’ll look into selling cup noodles and also frozen meals
(vegetarian and vegan options)

·         Nic has brought up the fact that return money from the zoo
doesn’t come up as a specific transaction

o   Would have come back as petty cash and therefore an unspecific deposit

o   We’re doubling checking with Ellie, the event manager

·         We decide that Jo should start giving monthly finance reports
instead of just letting them build up to the GMs
Library The Curious Case of the Advance Proofs

·         Emailed

·         They’re illegal, and they take up space, they don’t look nice,
and not many people read them

·         We all confuse ourselves re speaking order

·         Annique thinks they’re good and interesting historical records,
and neato beans

·         Jo values *novel *stuff, but also knows that there’s potential
value in getting rid of them

·         We have seven secret sub-couch shelves for book hiding

·         Jo asks whether the books become less illegal – probably when the
copyright runs out

·         Kat emailed Van Ikin

·         Let’s see which books we definitely want to get nice copies of,
which copies we are meh on, and which we ????? (are any of them ones that
are 100% out of print?)
Book Removals

·         Rescuers by Margery Sharp

o   Popularised by the movie

o   More adventure fiction than spec-fic

o   Simon reminds us that book removals are not based on genre

o   Famous movie, committee goes back and forth over whether we liked it

o   Motion to put book up for removal

§  For: Simon, Fin, Jo, Kat, Stale Jade

§  Against: Annique; Ryan

·         Major Barbra script by Bernard Shaw

o   Not genre relevant, even though the author is

o   It’s a penguin classic

o   Motion to put book up for removal

§  For: unanimous

·         Short Stories by Leslie Charteris

o   We removed a lot of detective and/or noir fiction last year

o   Set precedent BUT last year’s committee didn’t follow their own
precedent

§  I say this as last year’s committee

o   Mystery and detective fiction has as least tangential relevance to the
library what with similar generic conventions

o   Annique rapidly ages to 40

o   Is it good? Let’s look at that?

o   Motion to put book up for removal

§  For: unanimous

·         Motion to do Homer together

o   Unanimous

·         Homer’s Odyssey and Iliad

o   Public Record books, they take up space when they are already so very
accessible

o   We accepted Neil Gaiman’s retelling of Norse mythology

o   We generally accept that we want discussion of the club more than we
actually think they’re irrelevant

o   We kept treasure island

o   Annique tells me to tell you they belong here

o   Motion to put books up for removal

§  For: Fin, Jo, Kat, Stale Jade

§  Against: Simon, Annique, Ryan

·         The Incredible Journey by Sheila Burnford

o   It’s cute and we love it

o   The animals don’t even talk

o   We got rid of how to eat fried worms and other fun but irrelevant books

o   Available online

o   Motion to put the book up for removal

§  For: unanimous

·         Cosmic Conflict by Ellen Gould Harmon White

o   It’s a theological philosophy book

o   We got rid of Dianetics

o   Is not abstract discussion, actively trying to preach to you

o   Motion to put the book up for removal

§  For: unanimous
General Business Meeting Times

·         Can we not have a meeting during book club?

o   Committee begs itself to not do this

·         We will try not to, but this is the only time we could make and i
could the agenda out from last meeting
Logos

·         Theo is dead now, so someone else needs to be in charge

·         Annique and Jo can take over
Fridge

·         Simon has cleaned it out and aired it

·         We need to keep it open

·         More importantly, we need to get rid of it

·         Free on gumtree, but the price is you have to carry it downstairs

·         I’ll deal w that
Uni Sfa

·         She can’t invite everyone all the time

·         Not enough people respond to events so fb is trying to prevent
spam

·         There’s so many ways to get notified about events so we decide
not to do anything about it
Action Items

*All* – Look at the clubroom rules for evaluation; make your screening
events



*Simon* – Email Kat your librarian SOC emails; become a Prosh Marshal; make
a Twilight marathon happen (please, I’m begging you); speak to Unigames
about LARP; post CCC apps in the committee groups



*Annique* – Switch the admin privileges around on the FB; look out a budget
for the 40th with Jo; make WIGs for the 40th and Swancon; speak to Julia
re: online ticketing; research alternate locations for camp



*Fin* – Update our details with Goz; do EMP for Easter Picnic; speak to Jo
about a chocolate budget; organise quiz night; investigate more about the
origami club; make a poll about Homestuck; put the fridge on Gumtree; post
CCC apps in the committee



*Jo* – Be spoken to about budgets; organise quiz night; speak to Unigames
about LARP



*Kat* – Become a Prosh Marshal; organise the CWAP competition; speak to Jo
about a budget for the prizes; do the EMP for the sponsor crawl



*Fresh Jade* – Don’t die



*Kurt* – Don’t die



*Stale Jade* – Make Prosh event; organise pre-Prosh screening;



*Ryan* – Organise the Wrinkle in Time outing


*Meme of the While *


*​*
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