[Unisfa] Minutes for 24/03/18 Meeting

[Finley Hoskins]

 Things for Your Eyes!

*SWANCON: *It’s this week! Find out more and buy tickets here:
https://www.swancon.com.au/

24/03/18 Minutes

Attendance: Simon, Fin, Jo, Kat, Jade D, Ryan

Apologies: Annique, Kurt

            (note: please send apologies a day in advance)



Absent: Jade H



MEETING START: 11:18

MEETING END: 1:08
Agenda

·         Reports

o   President

o   Vice President

o   Secretary

o   Treasurer

o   Librarian

o   Fresher Rep

o   OCM and the Sorcerer’s Stone

o   OCM and the Chamber of Secrets

o   OCM and the Prisoner of Azkaban

·         Events

o   Prosh

o   Easter Picnic

o   CWAP Writing Competition

o   Sponsor Crawl

o   Cam Hall Quiz Night

o   UniSFA Goes To… A Wrinkle In Time

o   LARP

o   Camp

·         Screenings

o   Scheduled Screenings

§  Monday

§  Tuesday

§  Wednesday

§  Thursday

§  Friday

o   Screening Ideas

o   More Life is Strange

·         Tenancy

o   Clubroom Rules

·         Finance

o   Proposed motion by Ryan to enact an existing regulation currently in
place in Unigames:

§  The treasurer (or a committee member acting on their instruction) may
spend up to $600 on consumables (such as food, stationary, or cleaning
products) without

§  consulting the committee. These purchases may still be subject to review
by committee

·         Library

o   Advance Proofs 2: Double Down

o   Book Removals

·         General Business
Reports President

·         Few things

·         Sent Kat sponsor email templates

·         Forwarded logo emails to Annique

·         Become and did Prosh marshalling

·         Did Prosh

·         Did all night pre-Prosh

·         Spoke to Unigames about twilight marathon

·         Also UPS because they have more twilight board games

·         Spoke to Liam re LARP but Unigames hasn’t decided on their LARP
boiz yet

·         Posted ccc apps
Vice President

Dead
Secretary

·         Origami club didn’t get back to me, so I’ll follow that up

·         I can’t fill out EMPs yet, so Kat did the EP for me

·         I ran a bunch of screenings

·         Put the fridge up in local families with disabilities FB group
Treasurer

·         Did fridge run

·         Testing new products!!

o   Frozen meals and instant noodles

·         Booked Tav for Quiz Night

·         Did treasurer training

·         Went to Prosh (but betrayed us)

·         Supported Simon
Librarian

·         Wrinkle in Time and Sponsor Crawl and Easter Picnic EMP

·         Did Marshall training but couldn’t go to Prosh

·         Found calendar

·         Still talking to CWAP

·         Met with sponsors and spoke to Jo about budget

·         Made SC event post and group post

·         Got Quiz night prizes

·         Donated some cheap books from Stephan’s

·         Been looking into special screenings
Fresher Rep

·         Asked to look into jessie Trump’s commission prices

·         Got handed over

·         Freshers may be alive
OCM and the Sorcerer’s Stone

Kurt sent apologies
OCM and the Chamber of Secrets

jade??
OCM and the Prisoner of Azkaban

·         Wrinkle in Time Unisfa Goes has been made with lots of interest!
Events Prosh

·         Pre-Prosh screen went well

o   Hansel and Gretel and the 420 Witch is a bad movie

·         Simon, Ellie and Will went

·         Stationed in Subi w/ Unigames and Panto

·         People had fun

·         Next year we might start early organisation for Prosh, we didn’t
have enough time

·         If you run an event, please do so with the intent of running the
event proper
Swancon and 40th

·         No word from Annique about Swancon (TBF she is horrifically sick)

·         Do we have a stall??

·         We have a panel, who will be on it?

·         Simon is going to talk to Annique today

·         Simon is going to share the Swancon event and advertise the
Unisfa Day

·         Simon is going to speak to Jo about the Swancon traders ticket

·         If you are interested in selling Sci Fi/Fantasy art at Swancon,
please get in touch (full profit to artist)





·         No word on 40th

·         It’s not looking like we can sell tickets

·         Me talk to Kurt about a 40th advertising flyer
Easter Picnic

·         Kat made the EMP because I can’t yet

·         I will make an event

·         Jo will think of an Easter Picnic budget

·         We want to advertise outside of cam hall

·         Ryan can you organise a poster by the 31st

·         Usual 1 free drink per person, normal prices after
Writing Comp

·         Planning have posters up today but there’s been logistical issues
with regard to a different CWAP event

·         Should only push back event a week
Sponsor crawl

·         Happy to do on 5th

·         Made EMP and event

·         Made post about books that we should buy and also things the
sponsors recommend

·         Simon send Kat book buy lists
Quiz Night

·         Jo has booked the Tav for May 15th

·         Tav booking is under Unisfa name

·         Jo is light committee, Fin is dark committee

·         We are going to organise an official meeting

·         Subcommittee regulations need to be passed

·         People don’t know what they are, so we’ll pass them next week so
everyone has a chance to be familiar with them
Wrinkle in Time

·         2 confirmed going

·         Lots of interest

·         Kat is going to organise group seating
LARP

·         Unigames doesn’t have reps yet

·         There have been whispers

·         Maybe we will be running it with the harry potter society

o   Fear

·         Ryan confirmed for eating footballs

·         Confirmed for running Liam will not be involved
Camp

·         Pencilled in Ern Halliday

·         Should be easier to organise

·         Leshanaultia was year before last and well also consider that

·         Ern Halliday is cheaper and has nicer accommodation

·         Lesh has a more camp-y vibe

·         Ryan suggests Woodman point

·         I’ll send Ryan the lists of
Misc. Events

·         Welfare Week

o   I’ll find out when that is

o   Origami Club Welfare

o   May 18 – 21

o   Pyjama Type Screening

o   Bob Ross



·         Leadership training is happening when we planned the twilight
marathon

o   Friday 6th April for the twilight screening

o   Unigames wants to do a nighttime thing

o   We’d rather start at about 10

o   It’s going OK

o   Not worth booking a lecture theatre
Screenings

·         We’re going to assign fresh jade to make all the events after the
meetings

·         Unisfa is still having trouble inviting everyone to screenings

·         Next week’s experiment: create events in group with short
screenings blurb on page

·         Which day is book club next week: its Tuesday
The Week

Monday: Altered Carbon w/ Kat

Tuesday: Book Clube w/ Leah

Wednesday: Wrinkle in Time w/ Kat

Thursday: Pacific Rim w/ Jade D

Friday: Homestuck w/ Fin, Cam, and Ellie


Screening Ideas

·         Myths and Monsters

·         Bright

·         Kamen Rider

·         Star Trek Discovery

·         Video Essays

·         Cleverman

·         Lucifer Season 3

·         The Expanse

·         Life is Strange
Tenancy Clubroom Rules

·         Change the clause that talks about reserved seating

·         Change the clock (microwave) to be 15 minutes ahead

·         Slight changes re the explanation of how members’ food stored in
the fridge works

·         Jo is going to draft changes

·         We are having more rubbish left around, don’t do that

·         Make sure there’s no rubbish after screenings
Finance

·         Most expenditure so far has been jo buying stuff and reimbursing
themselves

·         They are up to date with receipts

·         Went on fridge run and spent ~$150

o   Testing out products

·         Look into freezer rack

·         The people like sriracha sauce



·         Ryan’s motion simplifies how fridge runs work, guild can
reimburse directly to bank accounts

·         Jo is going to take a week to think about how they like doing
fridge runs
Library The Curious Case of the Advanced Proofs

·         Van Ilkn responded to Kat’s email and says:

o   advances copies were donated as interesting pieces

o   there is no real legal issues with having them

·         There are about 90 advance copies

·         Kat has made a list of them and noted which ones she wants to get
proper copies of

·         They can essentially be regarded as normal books

·         Can kat organise labels for the compactus and shelves
General Business

·         We need to defrost the freezer

·         More and different business

·         Jessie Trump has yet to get back to Jade D

·         We’re not going to have new logo by Swancon

·         Once we have new and good logo designs we can have an SGM to
decide them

·         Trello

o   We have it and were going to be more organised

·         More general advertising for the room and club

·         Talk to Ellie about a “We’re are here” signs

·         Jade D is wearing cool socks
Action Items

*Everyone *– Organise stall and panel for Swancon



*Simon* – Talk to Annique re Swancon; speak to Jo re traders’ ticket; send
Kat book buy lists



*Annique* – Survive



*Fin* – Follow up on origami club; speak to Kurt about 40th ann.
advertising; make the Easter Picnic event; plan Welfare Week; make the
compactus no steppy sign



*Jo* – Draft clubroom rule changes



*Kat* – Organise WiT seating arrangement



*Jade D* – Survive



*Kurt* – Survive



*Jade H *– Look into a lil stand think to tell people w’ere are here



*Ryan* – Figure out an Easter Picnic poster by the 31st; look at
alternative camp locations
Meme of the While
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