[committee] [ucc] Minutes of UCC Committee Meeting 20090623

[Jeremy Cole]

deepest apologies for not being there (this is the second time...) i had a
family emergency crop up about 10 mins before it was due to start and thus
wasn't able to send an email before hand.
On Tue, Jun 23, 2009 at 8:23 PM, David Adam <zanchey at ucc.gu.uwa.edu.au>wrote:

> UCC Committee Minutes 23-06-2009
> Meeting opened at 16:06 Western Standard Time
>
> Present: [LOL] [DAA] [CJS] [NTU] [SJY] [MDD] [BMW] [MST] [TRS]
> Apologies: [DJA] [VIX]
> Absent: [M12]
>
> President's Report
> ------------------
> - UCC Darkzone 9-1 happened, had very poor numbers, only 7 people showed
>  up.
> - Yay for exams being over, can now focus on club stuff again
> - Will be sending out a UCC News today or tomorrow, let me know if you
>  want to add anything
>
> Treasurer's Report
> ------------------
> - Balance as of today is balance $3197.15
>
> Machine Technical Reports
> -------------------------
> Servers:
> - /home is low on space again
> - suexec (HTTP) working again, thanks [TRS]
> - tape library is working again thanks to application of crc 5-56; needs
>  actual lubricant
> - Tor and other hosts banned by EFnet are now banned from our IRC server
>  due to abuse
>
> Network:
> - Resnet transit was down for a few hours on Monday. Upstream problem,
>  actual nature unknown.
>
> Desktops:
> - LCDs got stolen (see General Business)
> - Spaghetti ([RVS]'s machine), Lupine ([ROW]'s machine) and Heath have
>  been removed by owners.
>  - Heath removed by [ROW] without authorisation, we want it back please
>
> Appliances:
> - Wii got stolen (see General Business)
>
> [JCF] arrives.
>
> New Equipment:
> - Picked up some gear from [PXY], including a new smaller scan converter
>
> Drinks and Snacks
> -----------------
> - Lots of drinks, but still low on snacks.
> - [M12] supposed to go on Snack Run.
> - [LOL] to go next week if still not done
>
> Mail, Guild and SOC
> -------------------
> - SOC still not returning messages about budgets (via e-mail or
>  Facebook), [SJY] will escalate to Guild President
> - Some discussion of Guild plans for Cameron Hall, summary of hearsay:
>  - The Guild is planning to renovate Cameron Hall, which will probably
>   require the clubs to move out
>  - The Guild apparently intends to try and avoid screwing UCC (and
>   UniSFA) over
>  - Dom Rose (Guild President) is happy to meet with us to discuss the
>   issues
>  - [DAA] to follow up, with [LOL] and Amber from UniSFA
>
> Action Items
> ------------
> - [M12] to go on Snack Run.
>  - Not done.
> - [CJS] to add 2009 membership forms to the database.
>  - Still in progress.
> - [DAA] to archive old users' mail.
>  - Done.
> - [RVS] to obtain night pass and book loft.
>  - Night pass obtained, loft booking unknown.
> - [DAA] to send promotional email about LAN and 9to1 to UCC, SCISSA, CSSC
>  etc.
>  - Done.
>
> General Business
> ----------------
> - spartanhelmet : Items stolen on the night of Fri 19th
>  - Intruders were in room Friday 19/6/2009, 11:35 to 11:42
>  - Items taken: 2x LCDs, 1x G5 Mouse, 1x Wii, 1x bag with controllers
>   "and stuff"
>  - Discovered 0945 Saturday morning
>  - Not yet reported to Security!
>  - [SJY] fills out form and takes to Security
>  - Probably entered through fire escape door, which is not getting locked
>   by security some nights
>
> - rvvs89 : Securing hardware to prevent theft
>  - Some discussion of various locking methodologies, key storage
>  - Probably have enough cables, but will need locks
>  - [DAA] to buy 10x locks & keys
>  - Consoles appear to be theft magnets. We've had five or six stolen!
>  - The cameras are working, but the motion-sensing lights have not had
>   globes for several months
>  - Need to talk to the guild about security lighting, consider replacing
> our own
>
> - prothoss : 9-1 Zone 3, payment of $280
>  - Balance owed to Zone3 when we didn't reach minimum numbers, paid by
>   [LOL]
>  - Motion to reimburse him, passed
>
> - trs80 : buy light machine oil for tape library
>  - Passed, although no volunteers to buy it
>
> - zanchey : sebj's account
>  - With fileserver filling up, [DAA] discovered publically-readable video
>   files in sebj's public-html directory, which total 3.5GB, and appear to
>   be of soccer TV broadcasts (i.e. probably copyright material, probably
>   an infringement of copyright regulations)
>  - sebj has previously had his account locked for downloading these
>   materials (although in that case it was for abuse of the network)
>  - To be warned via email ([DAA] to follow up)
>  - Account _will_ be locked if it happens again
>
> Current Action Items
> --------------------
> - [M12] to go on Snack Run ([LOL] to go next week if still not done)
> - [CJS] to add 2009 membership forms to the database.
> - [DAA] to follow up Cameron Hall renovation plans, with [LOL] and Amber
>  from UniSFA
> - [DAA] to buy 10x locks & keys for securing computers
> - [DAA] to contact sebj about account abuse
>
> Meeting closed at 17:59
> ---
> Meeting minutes are also available at http://ucc.asn.au/infobase/minutes/
>
>
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