[committee] Computer Clubs Camp 2011

[Bob Adamson]

In case it wasn't already clear, the total cost per person is $118.80 
assuming we don't have to pay for power and nothing else rears its ugly 
head.

Clearly this is too high a number for there to be much attendance, so I 
suggest each club chips in on a per-member-attending basis. For UCC, I 
think we could afford to get the price down to $70 for freshers, and 
discriminate against everyone else by charging them $80. 

Please, let me know what you think, including liklihood of it working for 
your club, how many people are likely to attend (if any), and any other 
opinions/ideas.

Andrew Adamson
UCC President
bob at ucc.asn.au

PS: I was off by 10c on the cost of food, it's $72.80 per person

|"The faster you move, the slower time passes, the longer you live."     |
| ---Peter's Laws                                                        |

On Wed, 29 Jun 2011, Bob Adamson wrote:

> Hey all,
> 
> Our enterprising VP and I have been plotting! We've come up with a draft 
> plan for a combined Cassa/UCC/ComSSA camp. Why combined? Read on...
> 
> Timing:
> Start on a Friday night. Stay Saturday and Sunday, and then leave Monday 
> morning. This means the camp can happen over a weekend and we don't have 
> to line up holidays/long-weekends across 3 universities. We have yet to 
> sit down and work out an official date, seeing as we need some more 
> confirmation of numbers and interest first.
> 
> Location:
> Ern Halliday Recreation Camp, Hillarys. Probably the Commodore dormitary 
> area on the south side of the camp. We went with this for connectivity 
> reasons, as well as the fact that Matt has contacts who _may_ be able to 
> help us out with some things. This area also has two halls, so we could 
> set up one area for lanning, and use the other for meals.
> 
> Meals: 
> Unfortunately Ern Halliday doesn't permit you to do your own catering. 
> This is because the company that normally does the catering there has 
> fitted out the kitchen with all their own gear. Anyway, for now we're 
> assuming this doesn't preclude us from ordering pizza or asking people to 
> fend for themselves for lunch on Saturday.
> 
>  Friday dinner: pizza, $6
>  Saturday breakfast: cooked and continental breakfast, $16.90
>  Saturday lunch: people wander down to the shops/bakery
>  Saturday dinner: hot dinner, no dessert, $13.50
>  Sunday breakfast: cooked and continental breakfast, $16.90
>  Sunday lunch: pizza, $6
>  Sunday dinner: hot dinner, no dessert, $13.50
>  Monday morning: people get breakfast themselves on the way home or at 
> home
> 
>  Total Cost per person for meals: $72.70
> 
> Accomodation:
> Dorms, $23 per person per night. Minimum charge of $1300 per night. For 
> this reason we need as many people as we can to make this economical, with 
> a minimum of 50.
> 
> Power:
> We need to check power availability around the camp, and we may need to 
> supply our own generator.
> 
> Andrew Adamson
> UCC President
> bob at ucc.asn.au
> 
> |"The faster you move, the slower time passes, the longer you live."     |
> | ---Peter's Laws                                                        |
>