[committee] Tenancy Committee minutes and other info!

[Matt Didcoe]

Hi Hannah,

I'm not too sure exactly who the SG representative is, so if you could
pass this on it would be great - didn't want everyone to get this
(given a number of them are in the main guild building!)

In relation to internet access, the agreement we've negotiated
directly with the Director of ITS and the Vice Chancellor means that
the subsidised connection we have is for the use of UCC only and we've
had a number of conditions placed on who can access it and what for.

However, I have it on good authority that a Unifi access point will be
appearing in Cameron Hall in mid-April (approx) this year - work is
already underway to improve the network connection to the Guild Comms
room on the second floor to meet the standards required to have an
access point in there. This will mean that any student can use their
Pheme credentials to access the UWA network as they would anywhere
else on campus.

The information I've had is second hand, but if you'd like to get
something more concrete in terms of a timeline, I'm more than happy to
talk to my friends at ITS for you, or you can contact Toivo in the ITS
Networks team and I'm sure he'll do his best to get you an answer.

All the best,
Matt

--
Matt Didcoe
2011 Vice President
University Computer Club
vp at ucc.asn.au

On Fri, Mar 11, 2011 at 11:47 AM, Hannah Gifford <soc at guild.uwa.edu.au> wrote:
> Hi everyone!
>
> Firstly, thank you very much to all of you who attended the first Tenancy
> Committee Meeting last night. I believe the meeting was very positive and
> hopefully this will be the beginning of a stronger relationship between
> club tenants and the Guild. The next meeting will include food I promise!
>
> COMMITTEE CONTACTS
> The following clubs are in the mailing list and have had contact with me:
> UCC, UCFK, AUJS, CU, UWAnime, Leisure, UNISFA, UDS, UCS, UniGames, Solid
> Gold, JapSSoc and AIESEC.
> If there are any clubs with Guild clubrooms that I haven't contacted that
> you know of - PLEASE let me know! I'm pretty sure I've covered everyone
> but it'd be great if you could all just have a look over this list for me.
>
> TENANCY AGREEMENT CHANGES
> As discussed in the meeting last night, if any of you would like to see
> any changes to the current Tenancy Agreement draft I will need you to get
> them to me soon before I finalise the agreement and your clubs will need
> to sign them. I will need these submissions by Wednesday the 23rd of March
> so I have enough time to put together the motion for Guild Council (if
> necessary).
> The question raised by Daniel (UCC) regarding s4.4 of the proposed Tenancy
> Agreement was discussed this morning by myself with Wayne, the Managing
> Director. Wayne has told me that this section has been a feature of the
> Tenancy Agreement for several years and it is in the Guild's best
> interests for this clause to remain there. All affiliated clubs are
> covered by Guild insurance so in the end it really shouldn't be an issue
> for clubs. Wayne has told me that if any of your clubs have a serious
> issue with the clause you will need to provide an explanation describing
> why it's unreasonable - however it is still unlikely that the section will
> be removed.
>
> FORMAL WARNING TO UCC
> The following warning has been issued to the UCC committee via email:
> "UCC is hereby warned that their actions were wrong in painting the walls
> of common areas in Cameron Hall without the permission of the Guild and
> the Tenancy Committee. Any future changes to Guild property must follow
> the due process by notifying the Tenancy Committee Chair and the Societies
> Council President to seek permission before any actions are taken. If
> similar actions occur again it is likely that UCC will face harsher
> penalties."
> If you have any further concerns about this issue please let myself or
> Ilona know. I hope this issue has been dealt with though!
>
> MINUTES
> The minutes from last night are attached - thank you Thomas Chadwick for
> typing them up! If there are any mistakes/errors please let myself or
> Ilona know so we can get them changed. At our next meeting we will vote to
> pass the previous minutes so it'd be good if any mistakes are changed
> before then.
>
> FACILITIES MANAGEMENT
> The Cameron Hall building issues raised in the meeting last night have all
> been passed onto the appropriate Guild staff member (Henry Dudek).
>
> FUTURE MEETING DATES
> I have decided on the following 4 dates for the Tenancy Committee Meetings
> for the rest of the year:
> - 6pm Wednesday, the 6th of April
> - 6pm Wednesday, the 18th of May
> - 6pm Wednesday, the 17th of August
> - 6pm Wednesday, the 14th of September
> If I don't get any complaints about these dates by this Sunday (the 13th
> of March) I will assume you can all attend these dates and will make the
> room bookings on Monday morning.
>
> Thanks again to all of you who attended the meeting last night! Sorry
> about the long email, hopefully they won't be so long in the future!
>
> Hannah
>
> --
> Hannah Gifford
> Societies Council President
> Ph: (08) 6488 3773
> E: soc at guild.uwa.edu.au