[committee] Tenancy Committee minutes and other info!

[Hannah Gifford]

Hi Matt

Thank you very much for your quick response! I will forward your reply to
David Beckett (the Solid Gold President).

Hannah

-- 
Hannah Gifford
Societies Council President
Ph: (08) 6488 3773
E: soc at guild.uwa.edu.au


On Fri, March 11, 2011 12:12 pm, Matt Didcoe wrote:
> Hi Hannah,
>
> I'm not too sure exactly who the SG representative is, so if you could
> pass this on it would be great - didn't want everyone to get this
> (given a number of them are in the main guild building!)
>
> In relation to internet access, the agreement we've negotiated
> directly with the Director of ITS and the Vice Chancellor means that
> the subsidised connection we have is for the use of UCC only and we've
> had a number of conditions placed on who can access it and what for.
>
> However, I have it on good authority that a Unifi access point will be
> appearing in Cameron Hall in mid-April (approx) this year - work is
> already underway to improve the network connection to the Guild Comms
> room on the second floor to meet the standards required to have an
> access point in there. This will mean that any student can use their
> Pheme credentials to access the UWA network as they would anywhere
> else on campus.
>
> The information I've had is second hand, but if you'd like to get
> something more concrete in terms of a timeline, I'm more than happy to
> talk to my friends at ITS for you, or you can contact Toivo in the ITS
> Networks team and I'm sure he'll do his best to get you an answer.
>
> All the best,
> Matt
>
> --
> Matt Didcoe
> 2011 Vice President
> University Computer Club
> vp at ucc.asn.au
>
> On Fri, Mar 11, 2011 at 11:47 AM, Hannah Gifford <soc at guild.uwa.edu.au>
> wrote:
>> Hi everyone!
>>
>> Firstly, thank you very much to all of you who attended the first
>> Tenancy
>> Committee Meeting last night. I believe the meeting was very positive
>> and
>> hopefully this will be the beginning of a stronger relationship between
>> club tenants and the Guild. The next meeting will include food I
>> promise!
>>
>> COMMITTEE CONTACTS
>> The following clubs are in the mailing list and have had contact with
>> me:
>> UCC, UCFK, AUJS, CU, UWAnime, Leisure, UNISFA, UDS, UCS, UniGames, Solid
>> Gold, JapSSoc and AIESEC.
>> If there are any clubs with Guild clubrooms that I haven't contacted
>> that
>> you know of - PLEASE let me know! I'm pretty sure I've covered everyone
>> but it'd be great if you could all just have a look over this list for
>> me.
>>
>> TENANCY AGREEMENT CHANGES
>> As discussed in the meeting last night, if any of you would like to see
>> any changes to the current Tenancy Agreement draft I will need you to
>> get
>> them to me soon before I finalise the agreement and your clubs will need
>> to sign them. I will need these submissions by Wednesday the 23rd of
>> March
>> so I have enough time to put together the motion for Guild Council (if
>> necessary).
>> The question raised by Daniel (UCC) regarding s4.4 of the proposed
>> Tenancy
>> Agreement was discussed this morning by myself with Wayne, the Managing
>> Director. Wayne has told me that this section has been a feature of the
>> Tenancy Agreement for several years and it is in the Guild's best
>> interests for this clause to remain there. All affiliated clubs are
>> covered by Guild insurance so in the end it really shouldn't be an issue
>> for clubs. Wayne has told me that if any of your clubs have a serious
>> issue with the clause you will need to provide an explanation describing
>> why it's unreasonable - however it is still unlikely that the section
>> will
>> be removed.
>>
>> FORMAL WARNING TO UCC
>> The following warning has been issued to the UCC committee via email:
>> "UCC is hereby warned that their actions were wrong in painting the
>> walls
>> of common areas in Cameron Hall without the permission of the Guild and
>> the Tenancy Committee. Any future changes to Guild property must follow
>> the due process by notifying the Tenancy Committee Chair and the
>> Societies
>> Council President to seek permission before any actions are taken. If
>> similar actions occur again it is likely that UCC will face harsher
>> penalties."
>> If you have any further concerns about this issue please let myself or
>> Ilona know. I hope this issue has been dealt with though!
>>
>> MINUTES
>> The minutes from last night are attached - thank you Thomas Chadwick for
>> typing them up! If there are any mistakes/errors please let myself or
>> Ilona know so we can get them changed. At our next meeting we will vote
>> to
>> pass the previous minutes so it'd be good if any mistakes are changed
>> before then.
>>
>> FACILITIES MANAGEMENT
>> The Cameron Hall building issues raised in the meeting last night have
>> all
>> been passed onto the appropriate Guild staff member (Henry Dudek).
>>
>> FUTURE MEETING DATES
>> I have decided on the following 4 dates for the Tenancy Committee
>> Meetings
>> for the rest of the year:
>> - 6pm Wednesday, the 6th of April
>> - 6pm Wednesday, the 18th of May
>> - 6pm Wednesday, the 17th of August
>> - 6pm Wednesday, the 14th of September
>> If I don't get any complaints about these dates by this Sunday (the 13th
>> of March) I will assume you can all attend these dates and will make the
>> room bookings on Monday morning.
>>
>> Thanks again to all of you who attended the meeting last night! Sorry
>> about the long email, hopefully they won't be so long in the future!
>>
>> Hannah
>>
>> --
>> Hannah Gifford
>> Societies Council President
>> Ph: (08) 6488 3773
>> E: soc at guild.uwa.edu.au
>
>