[committee] [Comssa] CASSA+UCC+COMSSA Pre-Season Mixer?

Thu Jan 31 13:33:34 WST 2013

No problem :)

I'm trying to get UCC in on this too, but they're having a bit of trouble
deciding at the moment.  I should know for sure in a couple days, and I'll
email again as soon as I know.
My president thinks it might be better to move this to week 3-4 of the
semester (so, mid-march) and I think he's got a point.  Would that be okay
for you?

That's fine that you're gauging interest - as we'd need rough attendance
numbers to order food, that's what we'd both have to do anyway.
As for catering....it depends on what we get.  In events like this, CASSA
usually just does a straight pizza buy.  Usually it's 1pizza:3people, so
saying we have about 20 people show up, that's 6 pizzas.  We can often get
a coupon from retailmenot that makes a Domino's (they're right near our ML
campus) Traditional pizza about $8 pickup (we get a member to pick them up)
so say 50 bucks.

This event is also supposed to be a tester of how we'd go about ordering
non-pizza food.  Subway's
platters<http://www.subway.com.au/info/our_menu/catering/>(go through
and pick a Perth one, it'll definitely have online ordering)
look pretty reasonably priced.  The location I looked at (it says they're
franchises so the prices could change, but I doubt they'll change much)
charges $40 for 15 portions, and $25 for a plate of 36 cookies.  *40/15=
2.65 pp.*
Nando's <http://www.nandos.com.au/catering> is pricier than the others.
Their boardroom platter is $133.  But, while it says it only feeds 10
people, I think that's more if you're treating it like a meal and not party
food.  It looks like it'd cover more like 20-30 people.  *133/25=$5.30 pp.*
Custom packages <http://www.nandos.com.au/catering/pickup/custom> are also
available, and might be a better option - those chicken tenders and bites
are nice, but a bit messy for eating near controllers.
If we were to get sushi, the only place I can think of nearby is Taka's
Kitchen <http://www.takaskitchen.iinet.net.au/party.htm> in Perth.  They do
party platters, but annoyingly they don't have prices.  Derp.  I think a
price of ~$50 and up per platter can be assumed; that seems to be the going
rate.  I couldn't work out a per-person cost until I actually knew the
cost, though I doubt it'd be more expensive than Nando's.

*TL;DR* we can spend very little per person and still get some nice stuff.
Looks like even if we get Nando's, it should still easily fit under $10 per
person.

CASSA has a PS3 and I think one or two other consoles - a PS2 and a
dreamcast, I think???  Not sure.  We can occasionally get members to bring
their consoles, but that would be subject to who's attending.  If UCC gets
in on this, they have a bunch of PCs, and again their members might loan a
couple consoles.  Worst case, I've got a US 360 and Wii I can set up; I've
got a couple LEGO games for the 360 and NSMB for the Wii, but that's pretty
much it for Multiplayer games.
Anyway, games are a feature, not a focus of this event.  As long as we have
a few games going, it should be fine.

Subject to key members' timetables, this feels to me like a Saturday
afternoon, 4PM-9PM-ish event.  More in the sense of starting around dinner
time, and ending in the evening but not so late that people without cars
(or with Sunday obligations) have to worry.

Wow, that's a lot!
*Super TL;DR: late Feb, but a move to mid-March would be good.  Please
everyone get rough attendance numbers.  Spend is variable, but probably
about $6 pp?  Game supply isn't a big problem, and they're not the focus of
the event anyway.  How are your Saturday afternoons/evenings?*

I'm easily reachable on Facebook, on CASSA/UCC IRC, and at this email.

Alexandra
Events Rep, CASSA
Edith Cowan University

On Sun, Jan 27, 2013 at 9:55 PM, Jasmine Quek <jasminequek at live.com> wrote:

> Hi, sorry for the late reply.
> My name is Jasmine (current ComSSA treasurer) and you'll be dealing with
> me regarding the upcoming party. So as you probably saw I'm just trying to
> gauge interest in the event first, ComSSA doesn't have a history of
> socialising centered events with other clubs so I'm cautious about
> guaranteeing our involvement in the event.
>
> I was wondering when in February were you guys planning on holding it? And
> how much were you looking for to front for catering?
> And regarding consoles, I think one of our members will be happy to
> provide his PS3 but ComSSA as a club doesn't directly own any consoles.
>
> Please let me know of any other questions you have as well.
>
> Sorry for the inconvenience,
>
> Jasmine Quek
> ------------------------------
> Date: Thu, 17 Jan 2013 14:20:49 +0800
> From: events at cassa.org.au
> To: committee at ucc.asn.au; comssa at lists.curtin.edu.au
> CC: president at cassa.org.au
> Subject: [Comssa] CASSA+UCC+COMSSA Pre-Season Mixer?
>
>
> Hi!  For those of you who don't know me, my name is Alexandra and I'm the
> social events rep for CASSA.
> (Those who *do *know me might know me as Eskilla.)
>
> Yesterday in IRC, discussion with spartan and tpg of UCC resulted in the
> idea of a party hosted by both of our clubs sometime next month.  We'd
> probably hold it at UCC's clubroom as theirs is actually big enough to call
> it a room - CASSA's is more like a clubcloset*.  We could order some
> catering - pizza, subway platters, and nando's platters were discussed, but
> pretty much every fast food place does catering at this point - and pre-pay
> it out of our club funds.  Attendees could pay a set fee (about $8 should
> cover it) to reimburse the clubs.  I figure as long as we have good, solid
> RSVP numbers, we should be able to do this.
>
> UCC has plenty of computers, so you guys could provide the PC games -
> perhaps even set up a Artemis ship for walk-up/drop out play.  CASSA has a
> PS3 to offer, and I'm sure between our memberships we could hustle up a
> couple more consoles.  Not sure what COMSSA has.
>
> Food+Games+a music system=awesome fun times.
>
> We'll want to make sure that we have the right amount of food and games
> for attendees (and in this, my main concern would be buying too *much*food and bringing
> *more* consoles then we need, resulting in extra work).  I think the
> first order of business on the Mixer would be each club determining who's
> likely to show up to a party *with a small entry fee* (as that can change
> likely numbers).  Ask around, do a poll, request emails - whatever you
> think will work best with your individual club, but please impress upon
> members that we need reliable attendance numbers to plan this for maximum
> awesomeness.
>
> *First Order of Business: **Is your club interested?  Will your club be
> able to front some money for catering?  How many of your members do you
> think will show?  What funtimes-related resources will your club be able to
> provide (consoles, PC's if we don't have this at UCC, sound system, lights
> maybe)?*
>
> Thanks,
> Alexandra
> Events Rep, CASSA
> Edith Cowan University
>
>
> *although, I keep hearing something about UCC moving rooms, or doing
> renovation, or something??  Not sure what the sitch is, but if that's not
> do-able we can book our usual MegaLAN space at ECU ML.  That's got 3
> projectors and capacity of about 100 people; it should be fine.**
>
> **Actually, before we pick a place, maybe we should try to figure out a
> likely attendance number - UCC's got a good amount of space, but I get the
> impression from COMSSA's FB page that they might be DTP*** and if there's
> enough people, ECU ML might be more suitable.  I don't know.  Let's get
> those numbers.
>
> ***Down To Party
>
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