[committee] [ucc] Minutes of Meeting on Tuesday, 19th March 2013

[Frames]

On 19/03/2013 2:11 PM, Erin Steicke wrote:
> - Talk to Wayne about insurance
Good idea. Tendency contradicted the fact that we have huge insurance.

> Desktops
> 	-Nothing's broken
>
> New equipment
> 	-Shiny new tool cupboard
Where is the key for the built in lock kept?
We have affixed our combi lock to the outside, which is good, but 
Unigames did have a key for the built in.
Some where safe? duct taped to the inside?

> [ROW] : Rowan [ROW] for door (again)
> 	 [ROW] removed for attending clean-up; was in U.S. during, said he
> 	  provided notice that he was away
> 	States he will attend future ones
> 	-[SZM] moves [ROW] be re-added to Door, [GOZ] seconds
> 	
> 	-Motion passes, 7 for, 1 abstain
I object to the nonfollowing of procedure.
Applicants and reapplicants to door must email the door mailing list.
So that door may voice any objection.
This is because the club trusts door to know the other club members, and 
how suitable they are/continue to be.
In this case I do have objection:
* It is very common for our door members to send apologies, when overseas.
* When he was removed, it the removing committee did so with full 
knowledge that he was out of the country, but chose to do it anyway, 
because of this expectation of apology.
* Rowan France is not actually the kind of person we want on door. Door 
members should be friendly and welcoming (as per the door letter).
Rowan will admit that he takes great pleasuring in making people 
uncomfortable.

> [NEO] : Allow for Execs to reimburse Food and Coke runners without authorisation
> 	[SAS]: that is a lot of money
> 	[NEO] $400 limit suggested
> 	[SAS] moves a single exec to re-imburse coke funds up to $400, [NEO]
> 	seconds
> 		[GOZ] amendes that it must be approved by the following
> 		committee meeting
>
> 	Motion passes, unanimous
>
Please inspect the minutes from last year: 
http://www.ucc.asn.au/infobase/minutes/2012/2012-05-15.txt
- [ASH] moves that we can refund people for snacks and drinks, with two
   signatures from the exec, as long as it is recorded at the next meeting.
   - 4 for, 1 against, 2 abstain, motion passes
I suggest reading all around that section.

> [SAS] wants to go, Gary to be asked nicely ?????
> 	[ODF] RSA says they won't do that, too much legal
> 	hassle, [ROW] agrees
I think we can completely get away with [SAS], going to the quiz night.
We can have him clearly marked with a label on his head: "Under Aged UCC 
President"
We can try, I suggest [SAS] sending an email/talk to Gary, after all the 
worst is they say no.

> 	-[ODF] moves that UCC endorses an uplink to Unigames if Unigames accepts it as a combined
> 	event, [NEO] seconds
> 		-[SAS] amends that a Wheel member be present at all times
>
> 	-Motion passes, unanimous
>
I am so much less mad now.
This could be Ok.

> [SLZ] suggests asking wheel, [ROW] strongly suggests against that
> 		Discussion of where blame lies if something goes wrong
> 		(Committee or Wheel)
> 	[ROW]: Plenty of interest for the LAN
> 		More talk about informing Wheel, agreed that wheel to be
> 		informed
If wheel is not informed, it may be that (semi-)scheduled maintenance 
happens at that time.

Wheel group is responsible in the eyes of the University for the use of 
our IP address range.
While wheel can hide under the incorporated club,
wheel is going to be getting the emails if torrenting occurs etc.

Regards
Frames