[committee] Very not 24 hour confirmation minutes

[William Chesnutt]

UCC committee meeting 2017-12-7

Attendance:
[DJF] - Chris Forbes
[AJT] - Alex Thatcher
[LDT] - Roland Kerr
[ROB] - Rob Hortin
[CAM] - Cam Locke
[JWB] - William Chesnutt

Late:
[BIG] - Nick Coetzer
[KEK] - Arend Pramoko

Apologies:
[RYS] - Ruisi Chen
[CFE] - Zack Wong

Mentioned:
[TAY] - Taylor Home
[TPG] - John Hodge
[ODF] - Jonathan Van Buren

Meeting opened 13:23
Confirmation of minutes from previous meeting
=============================================
 - Minutes from 30/11/17 confirmed
 - Minutes from 23/11/17 confirmed

=================
Committee Reports
=================
President's Report
------------------
 - Bought speakers
 - Went on half a drinks run (still no null coke)
 - Spoke to [TAY] about charity vigil
Secretary's Report
------------------
 - Showered with a bucket for 5 days
 - Is 200% curry
Treasurer's Report
------------------
 - Cheque: $4249
 - Mastercard: $43
 - Guild: $1651
 - Reimbursed [DJF] for relay, food run, hard drives
Fresher Rep's Report
--------------------
 - Freshers are alive
 - Freshers are happy?

=================
Portfolio Reports
=================
Education
---------
 - People are not educated
 - Is frankly suprised they even know how to breathe
 - [CAM] has working with childrens check!
Social
------
 - We should all go to the gym!

=========================
Machine Technical Reports
=========================
Servers
-------
 - Serving
Network
-------
 - Net working
Desktops
--------
 - On top of desks
 - New PC is called Christmas, as per poll.
=============
New equipment
=============
 - Speakers
 - Soldering iron tip and cleaner
=================
Drinks and Snacks
=================
 - New drinks no null coke though.
================
External Affairs
================
Mail
----
 - No
Guild/SOC
---------
 - Guild emailed [JWB] about venue for Anniversary Dinner.
    - Difficult to find, we haven't got one yet.
Other Entities
--------------
 - Probably exist
======
Events
======
 - Vive nights wednesday now ish kinda probably maybe.
 - Anniversary dinner
    - Probably after New Year at this point, will be easier to find a
venue/organise properly.
 - Uncharity vigil
    - [DJF] talked to [TAY] about this
    - [TAY] thinks 3rd of February
    - Reps are 2/3 of [JWB], [LDT], [BIG]
 - SGM
    - Formally requested with [JWB]'s name spelt wrong
    - Is going to be 18th of December at 18:30
        - [DJF] to get the venue
        - [DJF] to send out SGM notice once we have a venue
============
Action Items
============
[ ] - [DJF] to send email to door  - Nope
[ ] - [BIG] to investigate UnisFA internet - Yes, doesn't understand it
[X] - [DJF] to purchase speakers - Done, see new equipment
[X] - [BIG] to make computer name poll - Done, Christmas won
[X] - [AJT] to issue reimbursements - Done
[X] - [CFE] to buy soldering equipment - Done

================
General Business
================

 - [TBB]: The drill: It's cooked.
    - [AJT] to get a new drill.
    - [LDT] motions $100 budget for the new drill
       - [JWB] seconds
       - Passes
 - [TPG]: Weak passwords were a thing. Notable are woodykamm and shaz1au -
Edward for being REALLY dumb, Shaz for being compromised.
    - Account lockings happened
        - It's a security issue, not a punishment
        - Please don't have cringe inducingly poor passwords. It makes us
cry (possibly due to laughter).
        - Well done to [TPG], resolved security issue quickly
        - Someone on wheel should email Rame to tell him what was fixed
up/done
 - Website
    - We know nothing about website design and need help
    - [LDT] to talk to [ODF] about crash course website event
        - At that event to work on website.

Meeting closed 14:32
Pending Action Items
--------------------
 - [AJT] to investigate/buy new drill
 - [DJF] to book venue for SGM
 - [DJF] to send out email for SGM
 - [DJF] to send out the door email
 - [BIG] to find help to investigate UnisFA internet
 - [LDT] to talk to [ODF] about crash course website event
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