[committee] 24 Hour Confirmation Minutes 13th JULY

[Ruisi Chen]

UCC Committee Meeting Minutes 2017-07-13
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Attendance
----------
Attendees:
- Chris Forbes [DJF][PRESIDENT]
- Ruisi Chen [RYS] [SECRETARY]
- Alex Thatcher[AJT] [TREASURER]
- Cam Locke [DIE] [EDUCATION OFFICER]
- Zack Wong [CFE] [OCM]
- Rob Hortin [ROB] [SOCIAL OFFICER]
- Nic Coetzer [BIG] [OCM]
- Roland Kerr [EDUCATION VP]
Apologies:
- N/A
Absent:
- Arend Pramoko [KEK] [SOCIAL VP]
- Declan Tanna [DXT] [FREP]
Mentions:
- Tim Davies
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Meeting Opened 13:11
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Confirmation of minutes:
- Probably
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Committee Reports
-----------------
President's Report
- I did some stuff
- Bought the sim card for camp, got rused on shipping dates (should still
be within 7 business days)
- There is talk of some broken cables, but even worst case scenario doesn't
seem that bad, we can always buy a new one anyway
- Cable is examined, [DJF] to buy new cable
- Sent email to Anton from CSSC, with any luck he's not a shitter like
chris and will get back to us witin 2 months
- Set up the relay for life page
- UCCanime is the name, the name can be improved
- runwithtoastinmouth.exe, narutorun.exe considered (free toast considered,
toast as baton lmao)
- Menu for camp, wrote up some stuff and itemised it
- Sumo robots tournament to be scheduled into camp
Treasurer's Report
- We have money
- Cheque 4344.94
- Mastercard 158.71
- Guild still having issues, probably still at 127.01
- Reimbursement for hand sanitizer and chocolate done
Secretary's Report
- Brought sisters to committee
Fresher Rep's Report
- MIA
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Portfolio Reports
-----------------
Education
- UCC is still an uneducated barbarian club
- [LDT]'s RPG is cancelled tonight so wants to run VIVE NIGHT tonight
- [DIE] informs him this is already happening
- Assign VIVE DAY in similar manner to PIZZA NIGHT
Social
- [KEK] is not here, [ROB] speaks
- Emails have gone out for camp
- Not much planned before next semester starts
- Marketing camp, if anyone has additional things to the camp itinerary add
it in so [ROB] and [KEK] are aware of changes
- [ROB] to get first aid kit for camp
-  Long discussion about which mahcine should get windows key during
[ROB]'s report
OCM's
- N/A
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Machine Technical Reports
-------------------------
Servers
- Servers are serving, no issues known
Desktops
- Waiting for Tim Davies re: possible new graphics card for CORYDORAS
- Continuation of discussion from [ROB]'s social report
- dual boot for CAAN
- Motion to make CAAN a dual boot machine
- Motion passed with 2/3 majority
- [DIE] and someone who can read a wiki to do this
Others
- NONE
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New Equipment
-------------
- keyboards and stuff from guild, that probably don't work
- Keyboards to test
- (free) Apple keyboards, ethernet cables, stationary
- e-waste tip collected JULY 26th
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Drink and Snack Reports
-----------------------
- Food run should happen, get a bunch of stuff for camp as well
- [AJT] and [DIE] to food run for camp
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External Affairs (Mail, Guild, SOC)
-----------------------------------
- Mail hasn't been checked
- Need to send BIG LOOBZ a message about busy bee dates
- [DJF] to message Jack Looby
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Events
------
- CAMP
- It's happening, BUY YOUR TICKETS
- $90 for students
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Action Items
------------
- NONE
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General Business
----------------
- [LDT] what's going on with some of these membership forms
- Sorted through some of them during meeting
- Clubroom presentation and social ettiquette in clubroom discussed
- Ordinary General Meeting
- To be scheduled for after club carnival
- UCC looks gross, what can we do?
- Vacuum the floors
- [BIG] to investigate plastic mats to protect floors
- Varnish floors over summer (TBA) and then add floor protectors (perhaps:
rug/plastic floor mats)
- Clear out clutter in various club spaces
- Server room doors could be cleaned and replainted (concern for nostalgia
stickers considered)
- Summer project: Clean UCC thoroughly
- Budgeting options to be looked at during OGM
- [DJF] to talk to LOOBY about possible assistance from GUILD
- Switch pin board and whiteboard for better placement of
- Discussion of possibly making the door to OLDunigames operable, doesn't
seem like a good idea from a security and functionality standpoint
- Server stuff on shelves to be skipped on the 25th of JULY (day after
camp, final notice to be given at camp)
- If anyone wants anything from the shelves, please take

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Current Action Items
--------------------
- [DIE] to clean up book shelves (reorganised and wiped down)
- [DIE] to schedule sumo robots into camp itinerary
- [DIE] and someone who can read UCC WIKI to make CAAN dual boot
- [AJT] to send camp itinerary to committee
- [AJT] to go on food run for camp
- [DJF] to buy new cable
- [DJF] to message Jack Looby re: Busy Bee and Floors
- [BIG] to investigate plastic mats for floors
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Meeting Closed 14:21
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