[committee] Committee Meeting - 24 Hour Warning

committee at ucc.gu.uwa.edu.au committee at ucc.gu.uwa.edu.au
Mon May 8 13:00:01 AWST 2017 

A Committee Meeting will be held on Tuesday, 09 May 2017 at 13:00 unless otherwise stated.

The meeting will be held in the production Room of the CCZ (turn right into the CCZ and it is at the end).

Meeting Opened 13:16
Attendees: [TBB][AJT][CAM][LDT][ACK][KEK]
Sorry [M12][DJF]
MIA Fresher Rep
Mentions [NTU][BIG]

The agenda for the upcoming meeting is:
========================================

Confirmation of minutes from previous meeting
=============================================
There was an error on the reimbursals
  - It hasn't been done yet
  - [AJT] motion to reimburse [DJF] for large coke run
    - second by [CAM]
    - passes unanimously

=================
Committee Reports
=================
President's Report
------------------ 
- MIA

Secretary's Report
------------------
- MIA

Treasurer's Report
------------------
- [AJT] motions to reimburse [NTU] for $257.25 for a coke run
  - [TBB] seconds
  - passes unanimously
- Money
  - Cheque $4782-
  - Mastercard $8-
  - Guild $2030-
  - Cash Reserve $1200-
  - Term Deposit $56,294-

Fresher Rep's Report
--------------------
- MIA

=================
Portfolio Reports
=================
Education
---------
- Robotics went but was interupted by a flaming pie
  - see events
- Discustion with [BIG] to run/supervise event on Thursday 27th April
  - See Events for discussion and details

Social
------
-PLE
  - Still waiting on reply. Goodies to be picked up from a branch in Perth.
-Austin Computers
  - Going to the branch today to pick-up our free stuff.
  - They asked for us to hang up a banner and take photos for them.
  - 3x Logitech mice purchased at $45 each. ($135)
    - Pricematched to MSY.
-HTC Vive Clamps
  - Need to buy from Bunnings. Costs $29ea
  - I can buy them tonight. Reimburse later.
-Fresher LAN
  - Mostly everything good to go. Me excited.

=========================
Machine Technical Reports
=========================
Servers
-------
- Motsugo Disk
 - Recommended to get a spare for next time
   - The drive is easy to purchase upon another failure
   - One shall be purchased
 - 2TB SATA drive
 - $179AUD per disk
   - Picking this one due to its reliability and its similar properties to existing drives
   - Getting from PLE ;)
  - [TBB] motions to budget $180
    - [CAM] seconds
    - Passes unanimously

Network
-------
- AD Upgrade Progress
- [CAM] Still unable to log in 

Desktops
--------
- One of the speakers has been damaged from constantly loud music
  - please treat equipment better
  - This includes wrapping up Headphones after use 

Others
------
- White 11 Circuit is not working
  - This is the circuit that Cerberous is plugged into as well as a few other machines
  - The circuit above the desk

=============
New equipment
=============
- None

=================
Drinks and Snacks
=================
- We have 1k Drinks in the clubroom
  - There is a new code for the lock box

================
External Affairs
================
Mail
----
- WesPac sent mail to the MathsLink building 
  - Was stuff for Arend and Jeremy
- Other Wespac mail
  - Got mail for [GOZ]
    - A bank statement

Guild/SOC
---------
- Soc Meeting
  - We came 5th
  - There was a quiz night during soc
  - The rules for being incorporated changed last year
    - We ave to deal with this
  - New Clubs
    - Hot Brew Society	: Voted No : affiliated
    - UWA Filipino Australia Student Associated : Vote No : Affiliated (I think)
  - Money isn't alloud to store money from grants out of guild

Other Entities
--------------
- Exist

======
Events
======
Robotics
  - Interupted by flaming pie
  - Due to interuption, there was a time extension on the challenge
  - The next one will be to throw a little red ball 5m in a straight line

Fresher LAN
  - This Friday; be Hype!
  - Sale of RedBull
    - Some redbull will be brought and sold separate from the vending machine
      - They don't fit in the machine

- Electronics Event
  - A Intro to basic electronics one-off event
  - Robotics will be held off a week
    - Gives more planning and advertisement for the robotics to return
  - [BIG] is deemed to be a good choise for this
    - [BIG] actually does stuff with microcontrollers
    - Basement electronics teir stuff
  - Wants this to be really _big_
  - Advertisement and planning will be done by [LDT]
    - Costs will probably fall under consumables
  - Time yet to be finalized
    - Over 1 hour long, less than 2 hours long
  - Things to cover
    - Quick referesher on theory 
    - Basic circuit planning
    - How to solder
    - A lot of infrusatructure in regards to soldering and when you may/may not want to do it
    - Basic tests for isolating faults
    - Multimeter use
    - How to leave an open chasis (to get at the delicious electronics inside)
    - Resister colourcode reading
  - Number of helpers needed will be proportional to number of people to rock up

Quiz Night
  - We made an event
  - We shall be donating TBD
    - [CAM][KEK] is encharged with this
  - 12th May 2017 6pm
    - Tickets on sale now
      - $15ea or $100 for a table of 8
  - 18+ event

============
Action Items
============

[TBB][CFE]: Fix Cerberous
  - White 11 FITH
  - I can through a long extension cord over the wall if you like
   - "It would be nice to have it before the Fresher LAN"
  
[M12]: attend SOC Meeting on April 12
  - Done; see Other Entities - Guild/Soc

[M12]: lock overdue accounts ASAP
  - unknown

[AJT]: organise First Airaining with UniSFA/UniGames w/ attendees
  - Ongoing probably late may

[TBB]: purchase 4 Windows Licences
  - [TBB] is broke so can't get reimbursed for it until has money

[KEK]: purchase 3 Logitech G402 Mice
  - Almost; going after meeting

[M12], [AJT], [KEK]: attend Student Leadership Training
 -> 19/20 April
  - Tomorrow ;)

All Committee: update wiki/HowToCommittee
  - To be continues
  - Not done

[TBB]: Website response from Guild
  - null

[TBB] Tool Cupboard -> Wiki
  - Ongoing
  - More has been recorded

[M12]: Follow up with ACNC
  - Unknown

[DIE]: Work out storage requirements
- [DJF]: handle application
  - Of all the stuff we have, there is nothing we have to store outside the club
  - which is "fine". we don't _need_ more storage
    - We aren't going to manage to create more space in the clubroom now but there isn't much we can do
  - Server maintainence stuff might be able to store outside the clubroom
  - We don't _need_ it as much as other clubs may
    - Very low on storage across guild
  - We will apply regardless of this

Reimbursements
———————
[AJT]: $49.75 for pizza
  - done
[DJF]: $70.96 for cleaning supplies and drinks
  - $11 done
  - rest when reciept
[NTU]: $257.25 drinks bought, $250 reimbursement, please
  - done

General Business
================
- [NTU]: Cash&Carry run: long best-before crisps, please
    | [CAM]: "They're called chips"
    | [TBB]: "No they're not"
    | [CAM]: "Look, I can see why a computer club we might not want to call them chips but I think we should anyway"
  - [LDT]: Will see to it that Doritos makes a brand of memberships

Meeting closed 1405
- [NTU]: ACMS(WA) is planning an open day to co-incide with UCC Camp - nearby, in Mundaring. Does Sunday 20170723 after lunch sound good? 12pm noon to 4pm? http://www.aceware.com.au/acms/
- [BOB]: reimburse [BOB] 661.25 for new server
- [BOB]: approve purchase of 10G switch
- [BOB]: approve purchase of bits for proxmox hosts (minus requested RAM - no longer needed with server purchase)

Committee's Fortune
-------------------
A few hours grace before the madness begins again.

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