[committee] Committee Meeting - 24 Hour Warning
committee at ucc.gu.uwa.edu.au
committee at ucc.gu.uwa.edu.au
Mon May 15 13:00:01 AWST 2017
A Committee Meeting will be held on Tuesday, 16 May 2017 at 13:00 unless otherwise stated.
The meeting will be held in the production Room of the CCZ (turn right into the CCZ and it is at the end).
Meeting Opened 13:16
Attendees: [TBB][AJT][CAM][LDT][ACK][KEK]
Sorry [M12][DJF]
MIA Fresher Rep
Mentions [NTU][BIG]
The agenda for the upcoming meeting is:
========================================
Confirmation of minutes from previous meeting
=============================================
There was an error on the reimbursals
- It hasn't been done yet
- [AJT] motion to reimburse [DJF] for large coke run
- second by [CAM]
- passes unanimously
=================
Committee Reports
=================
President's Report
------------------
- MIA
Secretary's Report
------------------
- MIA
Treasurer's Report
------------------
- [AJT] motions to reimburse [NTU] for $257.25 for a coke run
- [TBB] seconds
- passes unanimously
- Money
- Cheque $4782-
- Mastercard $8-
- Guild $2030-
- Cash Reserve $1200-
- Term Deposit $56,294-
Fresher Rep's Report
--------------------
- MIA
=================
Portfolio Reports
=================
Education
---------
- Robotics went but was interupted by a flaming pie
- see events
- Discustion with [BIG] to run/supervise event on Thursday 27th April
- See Events for discussion and details
Social
------
-PLE
- Still waiting on reply. Goodies to be picked up from a branch in Perth.
-Austin Computers
- Going to the branch today to pick-up our free stuff.
- They asked for us to hang up a banner and take photos for them.
- 3x Logitech mice purchased at $45 each. ($135)
- Pricematched to MSY.
-HTC Vive Clamps
- Need to buy from Bunnings. Costs $29ea
- I can buy them tonight. Reimburse later.
-Fresher LAN
- Mostly everything good to go. Me excited.
=========================
Machine Technical Reports
=========================
Servers
-------
- Motsugo Disk
- Recommended to get a spare for next time
- The drive is easy to purchase upon another failure
- One shall be purchased
- 2TB SATA drive
- $179AUD per disk
- Picking this one due to its reliability and its similar properties to existing drives
- Getting from PLE ;)
- [TBB] motions to budget $180
- [CAM] seconds
- Passes unanimously
Network
-------
- AD Upgrade Progress
- [CAM] Still unable to log in
Desktops
--------
- One of the speakers has been damaged from constantly loud music
- please treat equipment better
- This includes wrapping up Headphones after use
Others
------
- White 11 Circuit is not working
- This is the circuit that Cerberous is plugged into as well as a few other machines
- The circuit above the desk
=============
New equipment
=============
- None
=================
Drinks and Snacks
=================
- We have 1k Drinks in the clubroom
- There is a new code for the lock box
================
External Affairs
================
Mail
----
- WesPac sent mail to the MathsLink building
- Was stuff for Arend and Jeremy
- Other Wespac mail
- Got mail for [GOZ]
- A bank statement
Guild/SOC
---------
- Soc Meeting
- We came 5th
- There was a quiz night during soc
- The rules for being incorporated changed last year
- We ave to deal with this
- New Clubs
- Hot Brew Society : Voted No : affiliated
- UWA Filipino Australia Student Associated : Vote No : Affiliated (I think)
- Money isn't alloud to store money from grants out of guild
Other Entities
--------------
- Exist
======
Events
======
Robotics
- Interupted by flaming pie
- Due to interuption, there was a time extension on the challenge
- The next one will be to throw a little red ball 5m in a straight line
Fresher LAN
- This Friday; be Hype!
- Sale of RedBull
- Some redbull will be brought and sold separate from the vending machine
- They don't fit in the machine
- Electronics Event
- A Intro to basic electronics one-off event
- Robotics will be held off a week
- Gives more planning and advertisement for the robotics to return
- [BIG] is deemed to be a good choise for this
- [BIG] actually does stuff with microcontrollers
- Basement electronics teir stuff
- Wants this to be really _big_
- Advertisement and planning will be done by [LDT]
- Costs will probably fall under consumables
- Time yet to be finalized
- Over 1 hour long, less than 2 hours long
- Things to cover
- Quick referesher on theory
- Basic circuit planning
- How to solder
- A lot of infrusatructure in regards to soldering and when you may/may not want to do it
- Basic tests for isolating faults
- Multimeter use
- How to leave an open chasis (to get at the delicious electronics inside)
- Resister colourcode reading
- Number of helpers needed will be proportional to number of people to rock up
Quiz Night
- We made an event
- We shall be donating TBD
- [CAM][KEK] is encharged with this
- 12th May 2017 6pm
- Tickets on sale now
- $15ea or $100 for a table of 8
- 18+ event
============
Action Items
============
[TBB][CFE]: Fix Cerberous
- White 11 FITH
- I can through a long extension cord over the wall if you like
- "It would be nice to have it before the Fresher LAN"
[M12]: attend SOC Meeting on April 12
- Done; see Other Entities - Guild/Soc
[M12]: lock overdue accounts ASAP
- unknown
[AJT]: organise First Airaining with UniSFA/UniGames w/ attendees
- Ongoing probably late may
[TBB]: purchase 4 Windows Licences
- [TBB] is broke so can't get reimbursed for it until has money
[KEK]: purchase 3 Logitech G402 Mice
- Almost; going after meeting
[M12], [AJT], [KEK]: attend Student Leadership Training
-> 19/20 April
- Tomorrow ;)
All Committee: update wiki/HowToCommittee
- To be continues
- Not done
[TBB]: Website response from Guild
- null
[TBB] Tool Cupboard -> Wiki
- Ongoing
- More has been recorded
[M12]: Follow up with ACNC
- Unknown
[DIE]: Work out storage requirements
- [DJF]: handle application
- Of all the stuff we have, there is nothing we have to store outside the club
- which is "fine". we don't _need_ more storage
- We aren't going to manage to create more space in the clubroom now but there isn't much we can do
- Server maintainence stuff might be able to store outside the clubroom
- We don't _need_ it as much as other clubs may
- Very low on storage across guild
- We will apply regardless of this
Reimbursements
âââââââ
[AJT]: $49.75 for pizza
- done
[DJF]: $70.96 for cleaning supplies and drinks
- $11 done
- rest when reciept
[NTU]: $257.25 drinks bought, $250 reimbursement, please
- done
General Business
================
- [NTU]: Cash&Carry run: long best-before crisps, please
| [CAM]: "They're called chips"
| [TBB]: "No they're not"
| [CAM]: "Look, I can see why a computer club we might not want to call them chips but I think we should anyway"
- [LDT]: Will see to it that Doritos makes a brand of memberships
Meeting closed 1405
- [NTU]: ACMS(WA) is planning an open day to co-incide with UCC Camp - nearby, in Mundaring. Does Sunday 20170723 after lunch sound good? 12pm noon to 4pm? http://www.aceware.com.au/acms/
- [BOB]: reimburse [BOB] 661.25 for new server
- [BOB]: approve purchase of 10G switch
- [BOB]: approve purchase of bits for proxmox hosts (minus requested RAM - no longer needed with server purchase)
- [DIE]: Subcommittee regs for LARP
Committee's Fortune
-------------------
You are going to have a new love affair.
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