[committee] Copy of the minutes for 24 hr confirmation period

[Ruisi Chen]

UCC Committee Meeting Minutes 2017-05-25
========================================
Attendance
----------
Attendees:
- [RYS]
- [BIG]
- [KEK]
- [AJT]
- [DJF]
- [ROB]
- [LDT]
- [DXT]
Apologies:
- [DIE]
- [CFE]
Mentions:
- [MSW]
- [GOZ]
- [NTU]
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Meeting Opened 13:09
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Confirmation of Minutes
- Probably
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Committee Reports
-----------------
President's Report
- Eats a cupcake
- Takes forever to speak due to cupcake in mouth
- Working on camp stuff
- Went to the SOC meeting and got angry
Treasurer's Report
- Cheque: $4199.77
- Card: $8.71
- Guild: $127.01
- Treasurer turned 21 today, happy birthday
- We owe unigames $41.65 for quiz night
- They want it in cash
- Suggestions: Do it in NZ $2 coins, or .50c
- Unigames IPP agerey reacts
Secretary's Report
- Sent out last week's minutes late
- Apparently I'm also meant to reply to the list
- Shouldn't happen again
Fresher Rep's Report
- *general discussion of fresher events that never happened*
- I was gonna ask people to do stuff next thursday, will advertise on the
facebook page, will send an email
=========================================
Portfolio Reports
-----------------
Education
- Nothing further from [MSW], means no significant progress
- Running out of time for a break-and-build a PC event
- Could focus around building Oscar's PC
- Study break is probably the latest we can have this run
- Failing all else, will probably advertise for study break
- Concerned about attendance during study break
- Could just be saved for next semester
- This event could just be run twice
- [LDT] is keen for another 3D printing talk
- Robotics died, it's still dead
- Electronics sequel is anticipated for next semester
- More leg work needed for vive payback
- Need to come up with a plan soon
- Software candidates are being explored, need to be tested
- [GOZ] said he wanted to run a 6-week long program where people would
build a CPU as a follow up to the electronics tech talks, need to contact
gozz and get the details for that. Would be worthwhile. To be pursued.
Social
- Uh.
- I don't have anything
- Quiz night was cool
- Subcommittee meeting to discuss improvements
- Distribution of prizes could be improved
- Arend was not there for most of it because he had to set up overwatch
- Task of writing quiz could have been delegated better
- End of semester LAN is in the works, need to figure out best date
- Camp is looking cool
- Overwatch events was cool
- [BIG] some of the freshers have expressed interest in an RTS LAN
- DOTA tournament
- Apparently too much league, not enough dota
- 1v1 dota tournament? *skepticism that this is the best format*
- Format of tournament to be discussed
- *bad dota memes*
- Possible prizes discussed
- Fresher thursday games night
- [KEK] can lend his steam account
=========================================
Machine Technical Reports
-------------------------
Servers
- [TPG] new sever deployed as MALTAIR, old maltair is now MURASOI
- WALNUT has been inserted
- Got rid of an entire rack of stuff, and an entire rack
- 4 machines now with 10G internet
- Rack outside the room is free for the taking of members
- List of thrown out stuff to be compiled so people can know what's getting
chucked
- *general discussion about logistics of getting things off our hands*
- 300G disks are old and probably not worth anything substantial
- If no member wants to take them off our hands (free to a good home)
otherwise might be flogged on the internet for whatever they're worth
- [BIG] wants catalogue of stuff for a decent chunk of our membership who
do not come into the clubroom on the regular and may want this stuff
Desktops
- Working well
- Catfish has a new user database, accessible to freshers can use it now
- It still won't update, but up to date as of a week ago
- Nothing broken (probably)
- One of the keyboards has a sticky 'R' key
- Headphone/Speaker weirdness, jack picks up stuff that is nearby
- Stripped shielding from another speaker, because it was already broken
and interfering with sound quality
Others
- Hologram still works
- Still projecting this, as recent as early this week
=========================================
New Equipment
-------------
- Already covered in servers etc.
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Drinks and Snacks
-----------------
- Additional chocolate required (m&m's, mars bars etc.)
- [DJF] surprised chips are really good, for size and price
- coke discussed
=========================================
External Affairs
----------------
Mail
- No new mail? Or hasn't been checked
- There is probably no mail
Guild/SOC
- Campus culture themed SOC meeting last night
- Disaffiliations
- Ahlulbayt society of UWA
- Oxfam
- Affiliations
- SABAS
- UWA Vietnamese Student Association
- Fance Dance Society (ballroom dancing)
- Harry Potter Society
- Is a political scam
- CUCC discussed
- Confederate of University Computer Clubs
- ALL FOR ONE AND ONE FOR ALL
=========================================
Events
------
- Overwatch happened, was cool beat UWAnime
- How to train your server went reasonably well
- Decent turnout
- Was good
=========================================
Action Items
------------
- Update committee wiki
- No they have not
- Arend and Rob said they would do it
- To quote roland, I will believe it when i see it
- Labelling stuff
- Labeller tape needed
- [DJF] to buy tape
- Barcode stuff will not happen anytime soon, but there are plans
- [DJF] went to SOC meeting
- [ROB] has been surveying door members
- Bit stuck with what is actually going to be changed
=========================================
Reimbursements
--------------
- [KEK] bought prizes for quiznight, had reciept and now it is lost
- $48: sweet talk [AJT] to get it back
- PLE and AUSTIN: Phone cases, compressed air can, USB's and mousepads
- [LDT] electronics stuff
- reimbursement to happen
- Semester 1 grants are due next week, Friday 2nd June
=========================================
General Business
----------------
- [NTU] posted in the agenda: Machine room fluro is dead, need a new one
- [LDT] actioned to purchase $6 replacement fluro
- Update on windows keys
- The set of keys we have been given can have 5 activations across any
number
- Each key has 50 activations
- Just activated corvo, so should have valid windows key
- 4 other desktops can be activated
- 5 at any one time, windows 7 can be used as well as windows 10
- Catfish should be kept on Windows 10
- Disucssion of room organisation, the number and type of desktops we
have/could fit in
- Discussion re: increasing number of screws in lockbox to accomodate for
our keys
- [KEK] wishes [DIE] was here
=========================================
Meeting Closed 14:27
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