[committee] 24 hr confirmation

[Ruisi Chen]

UCC Committee meeting

Thursday 28th September 2017

Meeting Open: 1:30PM

Attendance:

-          [DJF] Chris Forbes [President]

-          [AJT] Alex Thatcher [Treasurer]

-          [KEK] Arend Pramoko [Social VP]

-          [DIE] Cam Locke [Education Officer]

-          [RYS] Ruisi Chen [Secretary]

-          [JWB] William Chesnutt [FREP]

Apologies:

-          [LDT] Roland Kerr [Education VP]

-          [ROB] Rob Hortin [Social Officer]

-          [CFE] Zack Wong [OCM]

Absent

-          [BIG] Nic Coetzer [OCM]

Mentions:

-          [CHS] Oscar Hermoso

Past Action Items:

-          [DJF] to email EMAS re: webcams – Done

-          [DJF] to send constitution to Dept. Commerce and update UWA
Guild copy – Ongoing

-          Food run – Done

-          [DIE] to work on blood pact – Nope

-          [LDT] and [DIE] to investigate potential club collaboration –
Ongoing

-          [KEK] and [ROB] to work on smash tournament with UWAnime – Easy
ongoing

-          Update PC Audit excel file



Committee Reports

-          President

o   Went on a food and snack run on Saturday, we have plenty of drinks and
snacks

o   [DIE] managed to dispense 2 packets of chips and wedged them in the
flap door

o   Alistair replied to email re: EMAS webcams, EMAS has contacted guild to
try get ethernet cables for their room

-          Treasurer

o   We have money

o   Guild $907.21

o   Cheque $4958.44

o   Mastercard $185.17

o   Need to reimburse [DJF] for food run receipt

-          Secretary

o   Things happened, I went to them, charity vigil was good

o   I checked the mail! None of which was important.

Portfolio Reports

-          Education

o   Tynan Schweitzer email – quite vague, wants to collaborate for events
with UWA IET

o   Scoped out possible project for blood pact

-          Social

o   Charity vigil was dope, raised $300 bucks

o   Smash tournament 13th Oct

o   LOL on 7th Oct with ULC

o   CSSC DOTA thing is probably falling through, doesn’t seem like much
interest but will message Anton

Machine Technical Reports

-          Servers

o   Serving

-          Desktops

o   CAAN GPU continues to unseat itself, even when not unseated it’s the
worst graphics card we have

o   Probably want to acquire some more HDMI cables

-          Other

o   Ceiling lights have been flickering more, with some buzzing sounds

New Equipment

-          Arend’s bald head

Drink and Snack Reports

-          Acquired

External Affairs

-          [DIE] to talk to someone on guild about the light – already
donezo

-          Policy development external services

Events

-          Charity vigil

o   Raised $300, special thanks to Arend for being a champ and doing a good
job organising stuff

-          Mini LARP is this Saturday

-          LOL on 7th October

-          Smash tournament on 13th October

-          Relay for Life on 14th October

o   7 people on the team

o   UCC has a marquee, but could share one with Unigames (perhaps)

General Business

-          [CFE] and [JWB] were looking at running regular VIVE night,
possibly Thursday nights

o   USB3 cable and HDMI

o   Facebook event and sign-up sheet

o   $5 for non-members, or just sign them up

-          [JWB] to get added to committee-only email

Action Items

-          [DJF] to add constitution to Guild and Dept. Commerce

-          [CFE] and [JWB] to run VIVE event

-          [RYS] to develop policy for external service use

-          [KEK] to events

-          [DIE] to investigate UWA IET collab and blood pact stuff

Meeting Closed: 2:10PM
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