[committee] Draft Minutes (12/03/18)

[William Chesnutt]

UCC Committee Meeting Minutes 2018-03-12
========================================

Attendance:
===========
Present:
--------
- [DJF] Chris Forbes         [President]
- [LDT] Roland Kerr            [Education VP]
- [AJT] Alex Thatcher          [Treasurer]
- [CFE] Zack Wong             [OCM]
- [JWB] William Chesnutt    [Fresher Rep]
Late:
-----
- [KEK] Arend Pramoko        [Social VP]

Apologies:
----------

Absent:
-------
- [ROB] Rob Hortin          [Social Officer]
- [DIE] Cam Locke           [Education Officer]
- [BIG] Nic Coetzer            [OCM]
- [CHS] Oscar Hermoso        [CHS]

Mentioned:
----------
- [GOZ] Andrew Gozzard
- [JDN] Jordan Meerwald
Meeting opened 1342

Confirmation of minutes from previous meeting
=============================================
- Not uploaded (yet again)

=================
Committee Reports
=================
President's Report
------------------
- Rescheduled AGM
- Helped out at fresher welcome


Secretary's Report
------------------
- Not here

Treasurer's Report
------------------
- We have money
- Cheque: 4143, Mastercard: 328, Guild: 1425.
- Put 1200 into cash reserve to account for inflation on term deposit, as
per special resolution.
- O'day grant went in on Monday the fifth.
** Motion to reimburse [LDT] $105.45 for printing of fresher guides for
O'day
    * Moved by [AJT], second [CFE], passes unanimously.
** Motion to reimburse [JDN] $8.00 for O'Day supply of ice.
    * Moved by [AJT], second [LDT], passes unanimously.
- Reimbursals are in a backlog due to no minutes.

Fresher Rep's Report
--------------------
- Fresher welcome happened.
    - Stayed around a while which is good.
    - Machine keys still have not been put back.
    - Discussion about how vive isn't fantastic in hot weather.

=================
Portfolio Reports
=================
Education
---------
- Learn to Linux event was successful.
- [GOZ] has offered to run it again so long as committee ar ok with it as
per member request.
    - Would be nice to run it before committee changover
    - May have been so successful due to how early it was advertised,
encore event doesn't have as much time to do this.
    - Probably best to have it occur shortly after commitee changover.
(Lead in of one week or so in terms of notice).
    - [LDT] to get in touch with [GOZ] to run at tuesday/wednesday next
week, at about 5-6.
    - Discussion about whether or not having it on the same day as AGM is
ok ensues
    - Can advertise this event at the AGM
> [KEK] arrives 1354

- No point to run 3D printing event yet.
Social
------
- "[KEK] doesn't know what happened because he was too busy sitting on his
ass at home" - [DJF]
- [ROB] absent

=========================
Machine Technical Reports
=========================
Servers
-------
- Serving
- [CFE]: Aircon is not working.
    - [BOB] will be coming in tonight and will probably give his ideas on
the issues then.
    - Discussion about warrantee.
        - [LDT] confident that it will still be under a warrantee period as
per Australian Consumer Law.
        - [JWB] strongly disagrees and believes that our use falls well
outside of reasonable use.
    - [LDT] to try and get the warrantee honoured.
    - Replacement cost is approximately $1.2k
    ** Motion to budget $150 for the inspection of the AC, and, if
required, a further $150 to repair it. If unable to be repaired, budget
$1500 to purchase a new aircon unit.
        * Moved by [AJT], second [JWB].
        * Five for, one abstain, none against. Motion passes.
Network
-------
- Working

Desktops
--------
- No toner in printer.
    ** Motion to budget $80 to purchase two toner cartridges
        * Moved by [AJT], second [DJF], passes unanimously.
    [LDT] to purchase toner.
=============
New equipment
=============
- No

=================
Drinks and Snacks
=================
- Fine for the moment
- [KEK] wants Oreos.
    - Go buy them then.

================
External Affairs
================
Mail
----
- Not checked.

Guild/SOC
---------
- SOC meeting Wednesday the 14th at 5, need to send President and Secretary.
    - [DJF] and [JWB] to attend.
- [CFE] to go to treasurer training on Wednesday (14th).
- Prosh
    - Cameron Hall theme is "monster mash".


Other Entities
--------------
- [DJF] sent an email to UWA photog club informing them of what needs to
happen, no reply.

======
Events
======
- Quiz night will be may 11th (which is a Friday).
- We should set a LAN for the 6th/7th of April.

============
Action Items
============
- [DJF] has rescheduled the AGM

================
General Business
================
- Machine keys not put back
    - Need to talk to [CHS] about that
- Freshers need to clean up after themselves.
    - Talk to anyone making a mess that they can't do that.
- [GOZ] sent an email concerned about how no membership forms are in
memberDB.
    - [DJF] threatens to door any commitee member in the clubroom playing
games who hasn't done forms.

Meeting closed at 1444

Current Action Items
====================
- [LDT] to purchase toner.
- [LDT] to try and get the warrantee honoured on the aircon.
- Everyone on commitee to pitch in and help with putting forms in memberDB.
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