[committee] [ucc-announce] Reminder: UCC Ordinary General Meeting - Thursday - 5:30pm - Cameron Hall Loft

[gozzarda at ucc.asn.au]

Hi Grace,

Sections 18.6 and 18.7 require the agenda and notice of motions be 
posted to the "notice-boards alongside the notice of meeting".
Section 18.2 requires that "the Secretary shall make all reasonable 
attempts" to distribute notice of the meeting to all members.

It's been established practise that ucc-announce is the official 
electronic notice-board of UCC in addition to any physical pin-up boards 
located within the clubroom, as only posting on pin-up boards does not 
constitute a reasonable attempt to inform members.
Of course, interpretation of the consitution is officially up to the 
committee as a whole.
It is possible that committee has reinterpreted these sections to no 
longer require email notice.

I would like to see committee explicitly establish an official 
interpretation of these sections.
This interpretation should probably also be codified in an amendment to 
the constitution, though that will have to wait for a later meeting to 
be given valid notice.

Regards,
Gozz

On 2019-07-31 13:22, Grace Rosario wrote:

> Hi Gozz,
> 
> The second two items on the agenda were posted in the clubroom on the 
> notice board at the end of last week, in line with the constitution.
> 
> The email with the agenda was a courtesy for the members of the club 
> who have not had a chance to view the noticeboard, however, emailing 
> out the agenda four days prior is not required by the constitution.
> 
> Cheers,
> Grace
> 
> On Wed, 31 Jul 2019 at 13:11, <gozzarda at ucc.asn.au> wrote:
> 
>> Hi Grace,
>> 
>> According to my records, this seems to be the first notice that has 
>> been
>> given of items 2 and 3 on the agenda.
>> By section 18.6 of the constitution, notice of the agenda must be 
>> posted
>> at least 4 days prior to the meeting itself, and this email gives a 
>> bit
>> less than two days' notice.
>> Therefore items 2 and 3 of the agenda can not be taken as motions on
>> notice.
>> 
>> Regards,
>> Gozz
>> 
>> On 2019-07-30 19:20, Grace Rosario wrote:
>> 
>>> Hey UCCans,
>>> 
>>> Welcome back to semester 2!
>>> 
>>> I am emailing to remind anyone who is interested about the OGM on
>>> Thursday, 1st of August at 5:30pm. This will be held in the loft of
>>> Cameron Hall.
>>> 
>>> Anyone who is interested in attending is welcome to join.
>>> 
>>> The agenda for the OGM will be as follows:
>>> 
>>> 1. Election of an Ordinary Committee Member
>>> Due to the resignation of [DBA], we will be electing a new OCM.
>>> 
>>> The following items have been added to the agenda by members of UCC 
>>> to
>>> be discussed at the General Meeting:
>>> 
>>> 2. Cancellation of the membership of Melissa Star (melissa) effective
>>> immediately, including banning from the use of all UCC services and
>>> forums, and a full refund of her membership fees.
>>> 
>>> 3. Vote of no confidence in Felix Von Perger as UCC President, with 
>>> the
>>> requirement that he step down effective immediately if the vote 
>>> passes.
>>> 
>>> This concludes the agenda for the OGM.
>>> 
>>> Regards,
>>> 
>>> Grace Rosario
>>> [MLG]
>>> UCC Secretary
>>> 
>>> --
>>> "[5] Do it by the book, but be the author" - Peter
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