[committee] Guild contact tracing requirements at UCC events

[UCC Secretary]

Hello all,

Please see below the recent advice from Guild regarding our contact 
tracing requirements for events with an EMP.



Alexie


‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐
On Tuesday, 8 December 2020 15:51, Tiana Lemke 
<tiana.lemke at guild.uwa.edu.au> wrote:



Hi Alexie

That is perfect. You can use this particular Safe WA QR code for any 
events you are holding at UCC. You will not need to pass on the details 
of anyone that registers this way.

Please note you will not be able to use this QR code if your event 
occurs outside the UCC, as it works on a per location basis. For 
example, if you hired a different UWA hall/lecture theatre you would 
need a different QR code for that specific location or to use a manual 
sign in form.

It is also a good idea to have a manual sign in option available at your 
events anyway, as this gives attendees the choice of how they register. 
You will need to pass on the information of anyone that registers 
manually to Guild Events.

I hope this makes sense. Please let me know if you have any further 
questions.


Kind regards

Tiana Lemke

Events officer


‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐
 From: Alexie Wallace <voltane at ucc.gu.uwa.edu.au>
Sent: Tuesday, 8 December 2020 3:28 PM
To: Tiana Lemke <tiana.lemke at guild.uwa.edu.au>
Cc: committee at ucc.asn.au
Subject: Contact Tracing at UCC


Hi Tiana,

We have set up the WASafe QR code for contact tracing as UCC is a 
registered business with an ABN. If you could please confirm whether we 
fall under an exemption for this reason, that would be appreciated.


‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐
On Friday, 4 December 2020 14:37, Tiana Lemke 
<tiana.lemke at guild.uwa.edu.au> wrote:

Hi James and Alexie
Taking effect from Saturday 5 December 2020, the WA State Government has 
introduced mandatory contact registers as an extra safety measure 
against COVID. This means ALL Guild affiliated club events will be 
required to record and store event attendees contact data for 28 days.

Exemptions:
Small to medium events taking place outside
Events in licenced venues, sporting facilities and other venues who are 
already required by the government to collect contact tracing details.

We require all clubs to email through their event contact tracing from 
no later than 24 hours after the event. Guild Events will store the 
contact tracing information and then dispose of the document 28 days 
after the event.
Forms needs to be submitted to events at guild.uwa.edu.au and must include:
Date of event
Time of attendees arrival at event
Name of attendee
Contact number of attendee

If you would like to use the Safe WA app you can find more information 
here:
https://www.wa.gov.au/organisation/covid-communications/covid-19-coronavirus-safewa-guide-businesses
Please find attached a template for you to use to contact trace at your 
events. If you have any questions please don’t hesitate to get in touch 
with the events team.
Kind regards

Tiana Lemke
Events officer