[committee] Minutes from UCC AGM 2020-03-11
voltane
voltane at ucc.asn.au
Sat Mar 21 03:45:11 AWST 2020
UCC AGM 2020 MINUTES
AGM _2020-03-11_
Thanks to [TBB] for taking minutes for the 2020 AGM.
ATTENDANCE
MEMBER ATTENDANCE
- [333] Dylan Hicks
- [AAA] Charlie Owens (OCM)
- [ALI] Alistair Langton
- [BOB] Bob Adamson
- [BRD] Cormac Sharkey
- [CFE] Zack Wong
- [CHB] Alden Bong
- [CHS] Oscar Hermoso
- [DAS] Donald Sutherland
- [DBA] David Adams
- [EED] Alistair McLeod
- [JDN] Jordan Meerwald
- [LCY] Lo Chien-Yi
- [LIB] Edward Kammann
- [MLG] Grace Rosario (Secretary)
- [MPB] Mark Bastin
- [MPT] James Arcus (President, Chair)
- [MTL] Mark Tearle
- [MVP] Matt Winslade (OCM)
- [PQZ] Alexie Wallace
- [TAY] Taylor Home
- [TBB] Alfred Burgess
- [TEC] Timothy Chapman (Vice President)
- [THA] Thomas Hill Almeida (Treasurer)
- [UMP] Chris Scherini
- CC: Chayan Chattejee
- JPA: John Paul Acres
- MS: Mark Swan
- NC: Nicholas Clements
NON-MEMBER ATTENDANCE
- [ACE] Alaura Evens
- [GOZ] Andrew Gozzard
- GT: Gavin Tay
- NP: Nicholas Pritchard
_Meeting opened 17:35_
-------------------------
COMMITTEE REPORTS
PRESIDENT’S REPORT
* Busy Bee
* Thank you for everyone who showed up to last busy bee on Saturday
* The room is a lot better off for it
* In the worst case, it's good to be clean
* Topic of the day: Tenancy reapplication
* Every 3 years all clubs must reapply for clubrooms and storage space
* Unfortunately we were rejected [for our clubroom]
* This has caused a big shake up of clubs in Cameron Hall
* No specific details have been given out yet
* This new was delivered to [MPT] Friday afternoon (2020-03-06 @1500)
as about to head home
* This has been in discussion among affected clubs since
* "In a way, it has brought as all together"
* We are currently working on the problem
* No matter the result of this election; the current committee will be
happy to help out
* Lots of planning will be required over the next few weeks
* Jacob (of the Societies Council) has agreed to meet with the
executives of the affected clubs on (2020-03-10 @1400)
* IP Address purchase
* We have concluded our purchase now.
* We have spent a total of $16500 on acquiring 512 IP addresses
* We also spent $200 on the first years maintenance fee to the
authority that manages it
[GOZ]: What is the IP Range?
[MPT]: We got 202.something...
[GOZ]: A valid answer is ask DNS
* More on IP purchase:
* It's fully portable which means we can bring it to any system or
provider that we set up with or contract with
* We will probably start off with bringing some of it to AWS;
* that is free
* but that is up to technical discussion with next committee
* The path to use it is nearly there
* There are a few more registrations to finish off with the way it is
divided up
* The range is a special type of historical IP address that needed a
few hoops to jump through to keep it at the low $200/year renewal rate
* Was planning to release and finalise last week;
* Got pushed back due to tenancy concerns
* We will try and get that done within a week or two at the worst
* Other business
* Thank you for all the committee, everyone who has worked with
committee, people who stepped up to fill some of the vacancies
throughout the year.
* The tenancy casted a bit of a shadow over pretty much the whole
process.
* It's been taking up most of our time since Friday
* We had some good plans for some events
* Artemis LAN this weekend
* We were set up for pretty good 2020 and don't want to lose that
VICE PRESIDENT’S REPORT
* Over coming weeks, Tenancy will be dominant concern
* Throughout [Tenancy] there are two things desired to happen:
* For the rest of the clubs activities to continue as normal and
Tenancy not to push out the normal day-to-day operations of the club
* We are currently running on limited to no information;
* Tenancy has only told us "you're gone", other clubs "you're moving"
* You may hear rumours or speculation
* At this point we want to proceed in a very considered manner
* Please take that into consideration with what you hear and what you
decide to share
SECRETARY’S REPORT
* Came in as secretary part way through the year
* Did minutes and made sure people make things happened on time as per
promised
* Will not be coming back this year for committee because of studies
* Wishes the 2020 committee the best of luck
* Hopefully we can have a sUCCessful 2020
* [MLG] _later returns as treasurer_
TREASURER’S REPORT
[THA]: "Kill me"
* [THA] is overloading, has a part time job and is tutoring a unit
* Will also not be rejoining committee for 2020
* We spent $17000 on our term deposit
* We have somehow ended up with not too much of a deficit
* Net assets: $71000 [approximately]
* Guild account: $3246.84
* Mastercard: $0.20
* Cheque: $2263.02
* Westpac cash reserve: $5632.58
* 2/3 term deposits remaining
* Term deposits will look like we get a lot of money from them every
year
* We get roughly $45/month interest (>-) Considering the amount of
money we put back into it at the start of the year, it works out to be
roughly $500/yr
* Safe: $2604.75
* Reason safe is full: Westpac closes at 16:00
* Revenue: $8651.43 (not including the IP range)
* 2019 profit: $1500 (approximate)
* If we lose the clubroom:
* Highly unlikely to run dispense
* Dispense liability: $5100
* We will be losing roughly $5500 of revenue
* $2250 profit
* Expenses: $7185 Not including IP range purchase
* IP range was counted as a transaction to 'Tools'
* Food & drink: $3263.50
* Square surcharge: $something?
* Will be calculated
* We will definitely not be profitable in 2020
* There will be no way we can purchase anything and have the books be
happy
* We will probably burn through our $71000 of assets very quickly
* Other than treasury stuff, it was an interesting year to be put
lightly
* Lots of drama
* Hopefully this year will be not as bad
* With Tenancy being as it has been; we have the UCC curse where drama
starts as soon as the year does
* Hopefully it doesn't continue late into the year
* "Pray for us please"
OCMS’ REPORTS
[MVP]
_Not present_
[AAA]
* Joined about half way though year
* Was able to do a charity event
* It went good
-------------------------
ELECTIONS
_Reminder: as no motions are listed on the agenda, we can not vote on
any items at this meeting. Committee can answer questions and will be
open for discussion after the elections._
* [GOZ] moves to remove seconds for the duration of the elections
* [MPT] seconds
* _Passes_
APPOINTMENT OF RETURNING OFFICERS
* [MLG] nominates [BOB] → Accepts
* [TAY] nominates [GOZ] → Accepts
* [TAY] nominates NP → Accepts
*
[LIB] nominates [ACE] → Accepts
* [MPT] moves to conduct approval voting to elect 2 returning officers
* [GOZ] _withdraws nomination_
* NP and [BOB] _are appointed as returning officers_
* [MPT] moves to suspend standing orders
*
_Passes_
PRESIDENT
ROLE
* The primary public face of the club
* To conduct relations of the club to other organisations and the
public
* To coordinated the work of the committee
* To generally carry out the policy, rules etc. of the club and to
carry out the instructions of the club
STANDING NOMINATIONS
* [MPT]
NOMINATIONS
* [TAY] nominates [UMP] → Declines
* [LIB] nominates [YAT] → Declines
OUTCOME
[MPT] _wins by default_
VICE PRESIDENT
ROLE
* President Boogaloo if the president is away
* To assist the president
* To carry out role of committee
* Keeps the president and committee in check
STANDING NOMINATIONS
* [TEC]
NOMINATIONS
* [DAS] nominates [CFE] → Declines
* [THA] nominates [AAA] → Declines
* [THA] nominates [DBA] → Declines
OUTCOME
[TEC] _wins by default_
[BOB] does not think the lack of competition is because no one wants to
do it;
but because they [are] doing a good job
***
Room was been double booked by Guild.
Meeting was put on hold while booking was confirmed.
Booking was confirmed for 17:30 - 19:00 & double booking with other club
resolved.
We will finish our election and then handover over the room to them
since their booking also appears to be valid.
***
SECRETARY
ROLE
* Write minutes
* Create events
* Point of communication both internal and external to the club
* In charge of keeping lines of communication open
* In charge of making sure committee knows what is going on in between
meetings
STANDING NOMINATIONS
_None_
NOMINATIONS
* [MLG] nominates [PQZ] → Accepts
* [THA] nominates [AAA] → Declines
* [LIB] nominates GT → Declines
* [JDN] nominates [TBB] → Ineligible
* [THA] nominates [CHB] → Declines
* [MPT] nominates [DBA] → Accepts
* [LCY] nominates [CFE] → Declines
SPEECHES
[PQZ]
* Completed Bachelor of Arts & Science at UWA
* Enrolled in a diploma in physics
* On the _Golden Key UWA_ committee as VP and webmaster
* Motivated to learn more about comp sci
* Just finished neuroscience hons
* Interested in computers and programming
[DBA]
* Accepted for purposes of there is choice
* Education Vice President of _Makers UWA_
* Currently organises a team of 7 people so knows how to organise
things
* OCM for _Programming Competition Society_
* Secretary for _PCS_ in 2019
* Has been on the _Makers_ committee since first year (a long time
ago)
* Overloading this semester
QUESTIONS
_Q. ???: IF UNSUCCESSFUL; WILL YOU RUN AGAIN FOR ANOTHER POSITION?_
[PQZ]: OCM, maybe
[DBA]: if no one else, then yes
_Q. [TAY]: DO YOU HAVE ANY EXPERIENCE WITH GUILD AFFILIATED CLUBS?_
[PQZ]: Golden Key is affiliated with UWA but is not Guild
affiliated
Last year guild did not let GK run an O-day stall, but this year
we held a stall as a registered charity
Motivated to improve relations between *Golden Key* and Guild
Wants to have a role on campus that works well with Guild
_Q. [BOB]: WHAT DOES GOLDEN KEY DO?_
[PQZ]: Golden Key is an honour society, you can only get an invite
to join.
We are hoping to run events that benefit non-members as well.
For eg., last year had a climate change discussion for all to
join.
We want to have events that include non-members as well.
_[DBA] withdraws_
OUTCOME
_[PQZ] wins by default_
TREASURER
ROLE
* Watch money and watch it go by
* Wish you have money (personally you)
* UCC has a lot of assets and money
* It's a both a blessing and a curse
* It's a blessing in that we are able to do a lot with it
* It's a curse as it's a lot to manage
* Generally not difficult as a job
* Mostly count money in safe and watch dispense logs
* almost no one ever cheats dispense
* Make sure that you keep on top of things
* One of the reasons it was difficult this year
* [THA] was away for all of summer and winter holidays
* If you leave that long; things pile up very quickly
* If you intend to go away for a long period of time either don't run
or put someone else in charge
* Roughly 1hr work / month
* Occasionally has to work with inter-club events subcommittee
representatives
* It is actually very very easy as long as you stay roughly on top of
things and don't spend too much money
[BOB]: This year will be pretty important for the treasurer role if we
do lose the clubroom
STANDING NOMINATIONS:
_None_
NOMINATIONS
* [ALI] nominates [AAA] → Accepts
* [DAS] nominates [CFE] → Declines
* [DAS] nominates [DBA] → Declines
* [MLG] nominates [MLG] → Accepted (self)
* [LCY] nominates [MVP] → Ineligible
* [MPT] nominates [DAS] → Declines
* ??? nominates [JDM] → Declines
* ??? nominates [UMP] → Declines
* [LIB] nominates [ALI] → Declines
SPEECHES
[AAA]
* "I like money"
* Can relatively budget well in home life
* Doesn't have a HECS debt yet
* 3rd year of uni and worked throughout the holiday
* Hate the government and hate debts
* Very good at budgeting
* No experience but always been kind of interested
[MLG]
* Without being on this committee, would be first time in 10 years of
not being on a committee and it'll be weird
* Want to do treasurer training and is studying economics
* Applying for grad jobs and it looks really good to have continued
community experience for 10yr
* Has never done treasurer and wants to learn it
* _Has to leave_
QUESTIONS
_Q. NP: WILL YOU RUN FOR OTHER POSITIONS?_
[AAA]: Yes
[MLG]: No
_Q. [TAY]: DO YOU HAVE ANY OPINIONS ON CASH EXPENDITURE IN TERMS OF THE
TERM DEPOSITS, AND WHAT ARE YOU GOING TO DO IF UCC DOES NOT GET ITS
CLUBROOM?_
[AAA]: Buy a boat, no real ideas
[MLG]: Will call a (UCC) SGM; suggests to buy a bus + park it in one
of the free bus spots at UWA and use bus as new clubroom
* [MLG] _leaves 18:20_
OUTCOME
_[MLG] wins_
FRESHER REPRESENTATIVE
ROLE
* To represent the freshers of the club
* To try get the freshers more involved with the club
* To introduce the freshers to the club
* To try and make next year more smooth
STANDING NOMINATIONS
* [BRD]
* {Adarsh} (not present)
NOMINATIONS
* [CHS] nominates {Chayan} → Declines
* [BRD] nominates NC → Declines
SPEECHES
[BRD]
* Computer Science fresher
* Also running for OCM
* Joined fairly early
* Interested in how it works and the committee
{adarsh}
* Not present
* No proxy
QUESTIONS
_Q. [ALI] UCC USERNAME?_
[BRD]: {cormac} "bird"
_Q. [BOB] TECHY OR GAMER?_
[BRD]: {Cormac} Very Interested in tech but also in that tech to host
hosting game servers. In terms of hours; games. Recently hasn't been
playing too many games. Doesn't know best way to answer the question.
_Q. [TAY] ANYTHNG IN UCC YOU WOULD CHANGE/ADD?_
[BRD]: {Cormac} for a lot of members; it's kind of hard to get in. Even
getting to Cameron Hall is difficult.
_Q. [ACE] IN THE POSSIBILITY THAT UCC DOESN’T HAVE A ROOM; DO YOU HAVE
ANY IDEAS OF HOW YOU COULD ENGAGE FRESHERS?_
[BRD]: {Cormac} Willing to take on; but not sure how sUCCessful will be.
OUTCOME
_[BRD] wins_
ORDINARY COMMITTEE MEMBERS (3 POSITIONS)
ROLE
* Help
* Pack-horse
* You get to have a say
* You do not need to be good at computers
STANDING NOMINATIONS
* _[BRD] withdrawn_
NOMINATIONS
* [THA] nominates [MVP] → Accepts
* NC nominates NC → Accepts (self)
* [DAS] nominates [LCY] → Declines
* [THA] nominates [AAA] → Accepts
* [DAS] nominates [CFE] → Declines
* [THA] nominates [DBA] → Accepts
* ??? nominates [MTL] → Declines
* ??? nominates [UMP] → Accepts
* [ZFE] nominates [333] → Declines
* [JDN] nominates [CHS] → Declines
SPEECHES
[MVP]
* previous committee and has lots of plans
* all the wiser and better at what he does
* only available outside work hours
* espite this, has proven can deliver
NC
* fresher
* will do what he can to help out
* at university so has a lot of free time available
[AAA]
* been on committee
* likes committee
* likes computers
* Wants to see us sUCCeed
* wants to be on committee
[DBA]
* Been on committee
* been on way too many committee s
* If doesn't get an OCM will try do what he wants to do through wheel
instead
* like to think he knows what doing
[UMP]
* Has been on (non-UCC) committees
* Scenario planning and implementation for clubroom outcome
QUESTIONS
_Q. [TEC] CONFIDENCE FOR ATTENDING COMMITTEE MEETINGS?_
[MVP] Has a full time job but still nailed duties last year.
{Nicholas} Attend all outside of classes.
[AAA]: Doing computer science and all classes are optional.
[DBA]: Plans week by the hour; can make time.
[UMP]: Monday/Tuesday/Weekends available.
_Q. [TAY] DO YOU INTEND TO RUN FOR COMMITTEE OR AN EXECUTIVE POSITION?_
[MVP]: No intention to go out of way but if need will do it; can not do
executive roles.
Nicholas: will run for exec later.
[AAA] Executive position in 2021.
[DBA]: Will play the numbers game and will fill rules.
[UMP]: Can not run for executive next year.
_Q. [ACE] ANY PARTICULAR AREAS YOU DESIRE TO FOCUS ON?_
[MVP]: 2019 goal is to make committee desirable. Feels sUCCeeded right
up until the tenancy reapplications. Will continue to try run events.
Nicholas: will fill any hole that is needed and will do any job.
[AAA]: all aspects of the club / general man power.
[DBA]: There are a lot of projects that are very very cool by past
members that a lot of newer members don't know about. Want to see newer
members to get involved with old projects.
[UMP]: Scenario planning and implementation based on what happens with
the clubroom.
_Q. [333]: HOW INTERESTED WOULD YOU BE IN RUNNING A CAMP REGARDLESS OF
CLUBROOM OUTCOME_
[MVP]: camp is from experience fickle; Trying to organise for midyear
now will not be able to be done without immense sacrifice. Camp 2021
Maybe.
[Nicholas]: Wouldn't know how to prepare one. Would do what is required
if it does go ahead. Doesn't know what would have to do.
[AAA]: Interested in camping. In committee of Rovers (Adult Scouts).
Runs camps about once a month.
[DBA]: Heavily involved in first camp to not happen. knows why it
failed. It definitely is still within means of UCC to run a camp
especially with the current freshers would be a good opportunity to
engage freshers.
[UMP] : Yes.
OUTCOME
[MVP], NC, [AAA] _win_
[MPT] motion to reinstate standing orders
→ passes
-------------------------
TENANCY DISCUSSION
TENANCY ALLOCATION OUTCOME
* Tenancy rejection email state that "deemed unlikely that the capacity
of UCC to realise its objects [sic] of the club would be hindered
without a clubroom"
* This is 100% not the case
* A large amount of the club relies on:
* having space to run events
* work on projects
* social activities
* conduct our educational talks
* house & use our tools
* Email from Tenancy stated that no clubroom is needed since "Members
can access the clubs infrastructure remotely."
* Not possible if the infrastructure doesn't exist
* There needs to be a physical location for it to exist
* The only viabile location for it is the university
* Anywhere else we could put it would not be free
* Anywhere else we put it would quite literally cost us $1000s/month
* The fact that we have the university internet for free and that Uni
IT cooperates with us we are very thankful for
* Computer labs do not give anywhere near same level of facility as
our machines do
* Part of the things we do are:
* Building and breaking down machines
* There is the hardware aspect of UCC
* The level of access we have is far greater than those on the
university computers in terms of installing programs and administration
* Some of the stuff we do will be deemed very inappropriate to do on a
university computer
* The university is not going to change the software on their machines
for one person's private project
* We have _many members_ who come to our club because the university
computers are unsatisfactory
* Various courses do not have the software require to complete the
course on the university computers
* UCC has been a place to offer this service
* There is no way IT would ever let us manage their user's server
whereas we do on our own.
[CHS]
* Can't minimise experience with having physical machines to work on
* The club has looked at moving the machine room in the past but it
was deemed unfeasible and a big loss to the club
* The university computers are restricted to the point where certain
courses can't run
[THA]
* PCS's bill for running their services is $56/month with no storage
* If we wanted to run our services on the cloud; we would be one or
two orders of magnitude greater than that
[TAY]
* There are issues with various units, notably CS units & the
networking unit
* These have been in very serious talks with the university in regards
to IT
* Can't complete unit course material at uni in how it is currently
set up
* If you're already unable to do get this changed for a course you're
paying 100's of 1000's of dollars for, there is no way they would change
it for a club
[MPT]
* If we wanted to set up something like that, it would just be a
matter of putting in the time and effort
[BOB]
* Anyone who has graduated from UWA, you are a member of Convocation
* There is a convocation meeting on the 20th [2020-03-20]
* Cancelled due to Covid-19
* has been rescheduled to Friday 2020-04-24 18:30 via Zoom
* We are hoping to get as many old and midguard and as many UCCans to
go to this meeting
* We are planning to ask some difficult questions
* We are planning on writing letters
* Please keep the date free if you can
[MPT]
* At some stage we will be asking to get statements from past students
and members:
"What has the club done for you that you wouldn't have been able to do
otherwise"
"As a student, how has the club contributed to your education"
"As a graduate, how did the club contribute to your education while you
were here."
[ACE]
* The guild only really cares about current students however the
university cares about past students and its graduates
[TAY]
* For graduates; you can show the guild that UCC has a proven track
record of serving students well
* We have had the same clubroom in Cameron Hall since 1991
* Before that we were in guild building (down the hallway from Guild
Council Meeting Room)
* Moved to current spot in 1991/1992
* History document on the website says from sometime in the 1970s
QUESTIONS ABOUT TENANCY
_Q. [ACE]: WORST CASE SCENARIO WHERE THE CLUB LOSES IT’S CLUBROOM; WHAT
IS THE SITUATION?_
[MPT]: We are also proceeding with alternative options around the
university. Also talking with CSSC and with EMS. We don't know the
feasibility of these options. If the club has no clubroom, the club can
not operate as it currently does. Plenty of clubs operate without a
clubroom. The UCC would survive but would be a shadow of its former
self. [MPT] does not foresee the club lapsing.
[ACE]: Gavin Opinions on using computer labs for events
_Q. [TAY]: THERE HAS BEEN AN EFFORT WITH OTHER CLUBS WHO ARE USING UCC
SERVICES TO TRY AND ORGANISE A MEETING WITH TENANCY AND UCC COMMITTEE TO
DISCUSS THE EFFECT THAT LOSING UCC SERVICES WILL HAVE ON THOSE CLUBS…_
[MPT]: We are working with other clubs who have come to in part rely on
our infrastructure to make something work for the best possible
outcome.We could reasonably charge $100s for the services we provide and
it would still be the cheapest option.
[THA]: We could easily make it so our biggest source of profit is no
longer food & drink.
_Q. [TAY]: IN THE PROCESS OF APPEALS, ONE POSSIBLE OUTCOME IS A
COMPROMISED SOLUTION. WHAT IS THE GENERAL FEELING ON A COMPROMISED
CLUBROOM?_
???: Smaller space: Workable. Not good but workable.Sharing a space: if
it's the best outcome; we would have to make it work. Anything is better
than nothing. This is not really an acceptable outcome.
_Q. [333]: WHERE DO WE PUT OUR SERVER GEAR IN THE EVENT OF A SMALLER
CLUBROOM?_
[TAY]: One of the things mentioned in the tenancy email is issues of
non-compliance with building regulations. We are 99% sure this is in
reference to the machine room but no confirmation has been given. We
have never received any form of information or citation regarding
non-compliance before this email. Even in the event that we remain in
the same location, it is possible that the machine room would have to
go. If it is an issue about the machine room, it seems unlikely as it is
a temporary structure.
[333]: It's been mentioned that supposedly the machine room has a room
number.
[GOZ]: It was put on and then taken off.
[TAY]: No map I have seen has the machine room with a room number.
[TBB]: If it does have a room number, it would have been in reference to
the UWA Security's maps.
_Q. [BOB] HAVE WE CONSIDERED EXPLORING OTHER OPTIONS EVEN IF WE DO GET
TO KEEP THE ROOM?_
???: We do have the memberbase and infrastructure to run two concurrent
clubrooms. This would give us a little big of immunity from guild
masterplan.
[TAY]: In the event that our appeal is sUCCessful and we remain in the
current clubroom and we get an additional space elsewhere in the
university, we would almost certainly lose our clubroom in the next full
reallocations. Whether or not the club has space elsewhere on campus is
a factor that is taken into consideration by tenancy committee.
[MPT]: Not going to stop exploring options of moving into external
locations if available. If guild comes back with a small room, it may be
our best option to move.
_Q. [ACE]: IF THE ONLY OPTION ENDS UP BEING A SPACE THAT IS QUITE SMALL,
WOULD WE LEAN TOWARDS TRYING TO HAVE SERVERS AND OTHER THINGS OR WOULD
WE GO ALL IN AND BECOME SERVICES ONLY?_
[MPT]: Fundamentally the machine room could be smaller...it is how it
is because how it is. We only really need 1/2 a rack.
[CHS]: If our serves moved to an external location; our infrastructure
becomes effectively invisible to the club.
[BOB]: The machine room was built in a time where servers were a lot
bigger. We required 3 racks in the past when we build it. Technology has
advanced to a point where we could run UCC off 1 machine if we were
desperate.
_Q. [TAY]: IS UCC GOING TO GET INTO CONTACT WITH IT IN REGARDS TO THE
COMMUNICATIONS ROOM IN CAMERON HALL?_
[MPT]: Unsure of who even is meant to control of that space.
[CHS]: It's specifically under control of UNI IT and it's a security
risk for students to have access. The only time we were able to get
access it was by mistake and guild got in trouble.
[TAY]: No, they've been giving access now. Security will just let people
in.
[CHS]: In the 2017 committee, when we were exploring alternatives for
space, access to that room ended up getting heavily investigated...
[TAY]: Even though the university keeps a lot of valuable stuff in the
room, the space is allocated to the Guild. In terms of who the space
belongs to and who is allowed to keep stuff there... ???
[MPT]: The communications room currently has:
- 2 terminated fiber bundles
- Uni switches which drive Unifi
- One fiber connects to UCC's switch which is connected to the
clubroom
- The Rack that everything sits on is UCC's
[MPT]: It would depend on how the question is asked to Uni IT for the
use of the space.
[TAY]: Cameron hall is unique as it is a building owned by the
University where all the space is allocated to the Guild. Neither wants
to put money into the building for maintanance. Every time the topic of
who can have their stuff where, it becomes an argument of 'oh, this is
my space so I get to do this to it.'
In 2017, [TAY] had to stop Uni IT from changing the locks on the door.
*
_GT leaves @19:19_
*
[MPT] asks for last points
_Q.[BOB] WHAT QUESTIONS WOULD YOU LIKE TO ASK THE MEMBERSHIP AT AN GM?_
[MPT] Would appreciate people to read over drafts, would be asking for
letters.
[MPT] What is the aspect of the club that you would not want to loose as
UCC drops in size.
[TAY]: UniGames being able to stream.
[ALI]: Server Hosting.
[BOB]: Couches and a tinkering space.
[333]: Server/network infrastructure and the fact that most of our
members have an opportunity to work, tinker and break it.
[CHS]: workbench/tool-space, couches and microwave.
[TBB]: Some form of a sandbox for any part of the clubs goals.
[ACE]: Broad strokes of what we offer but can't get elsewhere.
_Q. [CHS] LOGISTICALLY GOING FORWARD; IN THE SITUATION SOMEHOW WE DON’T
GET THE CLUBROOM SHOULD THE GM SEE THAT WE HAVE A FIRST PREFERENCE OR
SHOULD WE GO TO A GM?_
[BOB]: Some very quick decisions will have to be made and I think as
long as committee is very open on the communications channels it
shouldn't be an issue.
[CHS]: Assuming there is enough time to make a decision; moves to hold a
GM in the event that an outcome that would constitute a club decision.
> No Seconder
[MVP] previously we were offered a space in guild commercial space that
was old UniPrint. The timeframe UCC had to resspond to that was hours to
days. We did not have enough of an opportunity to run an AGM and run the
space against the club as a whole. Due to the time we were unable to
make that call. As long as the club remains transparent the club should
be fine.
[TEC]: Having a formal motion will not help.
[MVP]: We do have a tone of channels to respond and keep the club in
contact.
[MPT]: If you are interested in the committee or the running of the club
subscribe to the committee @ mailing list.
[TAY]: Given that discord is not restricted; Please be very careful with
what you say on it.Everything on our communications channels are public.
There are past tenancy chairs and tenancy committee members who are on
the discord - please be polite. The guild are student representatives
who still deserve respect. It is very important to remain respectful in
publish channels.
[MPT]: Let's not air allegations defame people.
_Q. [THA] IDEAS FOR FOOD/DRINK MACHINES?_
???: They are currently wired to Merlo.
[BOB]: Old guard has been looking into storage options in the meantime.
[MPT]: If the club goes dark; we loose our presence but we will find
some way to keep some presence.
[TEC]: This entire process will be tough but no matter who you are,
there will be a way you can help. Every effort will be very much
appreciated.
[TBB]: Even if you didn't get onto committee, you are always encouraged
and free to help out the club in what ever way you can or want to.
[MPT]: Our first event as a new committee will be as Artimus LAN this
weekend.
[BOB]
* _Offers to run a Tech Talk_
-------------------------
Meeting closed 19:37
* * * * * * * * *
BRIEF SUMMARY OF HAPPENINGS SINCE 2020-03-11:
- appeal lodged _2020-03-20_
- pandemic ;----;
COMING UP:
- convocation Zoominar question time opportunities for UCC alumni
(_2020-04-24)_
- restricted access to CH due to pandemic (from _2020-03-22_)
_* * * * * * * * * _
it's okay...more time to write and gather positive letters in support of
keeping the clubroom ;)
More to follow early next week.
Stay safe,
--
Lexie [PQZ]
/UCC Secretary/
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