[committee] Committee meeting - 2 Hour Warning
committee at ucc.gu.uwa.edu.au
committee at ucc.gu.uwa.edu.au
Wed Aug 25 11:00:01 AWST 2021
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# Committee meeting - 2 Hour Warning
A Committee meeting will be held today at **13:00** unless otherwise stated.
The meeting will be held in the UCC Clubroom.
## Agenda for the upcoming meeting
Confirmation of previous minutes.
# Committee Reports
## President's Report
- Wheel: things are happening again with UWA :sigh: more on that later
- More on that from [MPT]
- There was a tenancy meeting, it was exceptionally uneventful
- There is a SOC meeting tonight, someone else will need to attend that
- A somewhat regular meeting between tech clubs is being planned, I like the sound of that
- CFC are planning a fortnightly (daytime, FYI @projectnight people) "chill coding
session". I think this would be better the more tech clubs promote/are involved with it
(also good for booking time) so I'm asking how they feel about other clubs piling on.
## Vice President's Report
- Properly getting started with the push to get ourselves more independent from Uni IT restrictions.
- Currently in the process of drafting an email to the UWA CIO.
- More to come on this, should probably go in a dedicated section.
- Have been plodding along with other tasks.
- Rearranged my tech talk to later on because I was busy.
- Still need to contact Ben properly about Unity.
- What're his contact details? Have not seen him around recently.
- No news from subcommittee.
- Will be available to go to SOC tonight.
- Met with IET networking event representative.
## Secretary's Report
- Went to the busy bee and basically did nothing.
- Heard and watched some of the entertaining minecraft speedrun.
- Went to Chelsea's and waited nearly an hour for [EGG] to come. We then ended up on a weird bus, where it took a detour.
## Treasurer's Report
- Current Balances:
- Old Term Deposit Account: $44,818.86 (same)
- General Westpac Account: $1,768.39 (prev $1,728.39)
- Westpac Card Account: $61.03 (prev $61.37)
- Guild Account: $5,186.12
- Existed in UCC a bunch.
- Refilled coke machine again. We now have wintermelon tea!
## Fresher Rep's Report
- Added the UCC discord to the new UWA discord hub.
- "Participated" in the busy bee, there was a lot of people.
- Played a bunch of local multiplayer games with the new controller + my own. Perhaps buy another one?
- Lost to [BRD] and Lara in a (not so epic) duel during the minecraft speedrun tournament.
## OCM Reports
# Machine Technical Report
## Servers
## Network
## Desktops
- Christmas's screen has been going black in the middle of using it.
## Miscellaneous
# Action Items From Previous Meeting
## [TEC]
- Talk to Guild about server solutions.
- Progressing (Ongoing).
- Poke James to poke people for action items.
- Poking attempted, results unsatisfactory. Will repeat.
- Ongoing.
## [MPT]
- Send [APA] prior work on sponsorship.
- Not done.
- Find the secretary keys for [BLU]
- Not done.
- Look into server cooling Australian company quotes.
- Ongoing.
- Give [BLU] the annual meeting minutes (Before the next GM)
- Ongoing.
- Write up a report on history of machine room issues and risk analysis of alternative plans ahead of the Compliance Discussion with Guild.
- Done.
## [APA]
- Write up what the sponsorship pamphlet would look like.
- Ongoing.
## [HET]
- Send [MPT] info about Australian server cooling companies.
- Done.
- Talk to his father who works for Sales Force, about what they're willing to do.
- Ongoing.
## [EGG]
- Make and print out a poster on A3, saying we have a controller and VR.
- Ongoing.
- Look at what we have for engraving (For the controller)
- Done.
- Advertise Bloom's event on our Facebook page and Discord.
- Ongoing.
- Print new discord invites.
- Ongoing.
## [BLU]
- Send a reminder to door at .
- Done.
- Advertise the Cam Hall Quiz Night.
- Ongoing.
- Email door about enforcing the clubroom rules.
- Ongoing.
## [OKC]
- Look into hiring professional cleaners for the couches.
- Ongoing.
## [LMH]
- Look into where we can get a vertical banner.
- Ongoing.
- Make a PayID with Westpac.
- Done by [MPT].
# New equipment
- Talked more with [FVP] about a replacement?
# Drinks and Snacks
- The drink machine has been refilled.
# External Entities
## Mail
- [BLU] hasn't checked the mail.
## Guild, SOC
- Busy Bee!
- Too many door members? Lots just sat there with nothing to do.
- Tenancy Meeting
- SOC Meeting (tonight; 2021-08-18)
## Meeting with Guild Staff
-
## Other affairs
# Events
## Minecraft Speedrun
-
## IET Networking
-
## BHP Hackday
- Has someone told them our answer?
- Followup on asking emkay if BHP would like to do a Q&A.
## VR Event 2
- Monday week 6 4pm?
- May be too short notice
- After is mid-sem break which we were going to try avoid this time to see turnout of midsem vs in sem
- Paid $5 pizzas ordered?
## Cam Hall Quiz Night
- The questions are coming along nicely.
- Unigames and UniSFA have recieved their prizes and done prize photo hype.
- We should do that.
## Redacted
-
## Tech Talks
- [MPT] did Linux Desktop.
- Had a low attendance, but gained interest from those there and a couple who couldn't make it.
- Considering running it again, probably after mid-semester break.
- Ben to do Unity next monday (week 5).
- [MPT] will do Git in week 6.
- We should send out a call for more tech talks.
# General Business
- Door Application: Daniel Ledovsky.
- Create a digital receipt database
- Currently hard to look through the treasurer draws or photos from 10 peoples phones when needed
- [MPT] has a document feed scanner that might be helpful for this that can be borrowed.
- [BLU] motions to: Budget $85 to buy another controller.
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