[committee] Committee meeting - 24 Hour Warning

Tue Aug 31 13:00:01 AWST 2021

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# Committee meeting - 24 Hour Warning

A Committee meeting will be held on **Wednesday, 01 September 2021** at 13:00 unless otherwise stated.

The meeting will be held in the UCC Clubroom.

## Agenda for the upcoming meeting
        Confirmation of previous minutes.

        # Committee Reports

        ## President's Report
        - Wheel: things are happening again with UWA :sigh: more on that later
          - More on that from [MPT]
        - There was a tenancy meeting, it was exceptionally uneventful
        - There is a SOC meeting tonight, someone else will need to attend that
        - A somewhat regular meeting between tech clubs is being planned, I like the sound of that
        - CFC are planning a fortnightly (daytime, FYI @projectnight people) "chill coding
          session". I think this would be better the more tech clubs promote/are involved with it
          (also good for booking time) so I'm asking how they feel about other clubs piling on.

        ## Vice President's Report
        - Properly getting started with the push to get ourselves more independent from Uni IT restrictions.
          - Currently in the process of drafting an email to the UWA CIO.
          - More to come on this, should probably go in a dedicated section.
        - Have been plodding along with other tasks.
        - Rearranged my tech talk to later on because I was busy.
          - Still need to contact Ben properly about Unity.
            - What're his contact details? Have not seen him around recently.
        - No news from subcommittee.
        - Will be available to go to SOC tonight.
        - Met with IET networking event representative.

        ## Secretary's Report
        - Went to the busy bee and basically did nothing.
        - Heard and watched some of the entertaining minecraft speedrun.
        - Went to Chelsea's and waited nearly an hour for [EGG] to come. We then ended up on a weird bus, where it took a detour.

        ## Treasurer's Report
        - Current Balances:
         - Old Term Deposit Account: $44,818.86 (same)
         - General Westpac Account: $1,768.39 (prev $1,728.39)
         - Westpac Card Account: $61.03 (prev $61.37)
         - Guild Account: $5,186.12
        - Existed in UCC a bunch.
        - Refilled coke machine again. We now have wintermelon tea!

        ## Fresher Rep's Report
        - Added the UCC discord to the new UWA discord hub.
        - "Participated" in the busy bee, there was a lot of people.
        - Played a bunch of local multiplayer games with the new controller + my own. Perhaps buy another one?
        - Lost to [BRD] and Lara in a (not so epic) duel during the minecraft speedrun tournament.

        ## OCM Reports

        # Machine Technical Report

        ## Servers

        ## Network

        ## Desktops
        - Christmas's screen has been going black in the middle of using it.

        ## Miscellaneous

        # Action Items From Previous Meeting
        ## [TEC]
        - Talk to Guild about server solutions.
          - Progressing (Ongoing).
        - Poke James to poke people for action items.
          - Poking attempted, results unsatisfactory. Will repeat.
          - Ongoing.

        ## [MPT]
        - Send [APA] prior work on sponsorship.
          - Not done.
        - Find the secretary keys for [BLU]
          - Not done.
        - Look into server cooling Australian company quotes.
          - Ongoing.
        - Give [BLU] the annual meeting minutes (Before the next GM)
          - Ongoing.
        - Write up a report on history of machine room issues and risk analysis of alternative plans ahead of the Compliance Discussion with Guild.
          - Done.

        ## [APA]
        - Write up what the sponsorship pamphlet would look like.
          - Ongoing.

        ## [HET]
        - Send [MPT] info about Australian server cooling companies.
          - Done.
        - Talk to his father who works for Sales Force, about what they're willing to do.
          - Ongoing.

        ## [EGG]
        - Make and print out a poster on A3, saying we have a controller and VR.
          - Ongoing.
        - Look at what we have for engraving (For the controller)
          - Done.
        - Advertise Bloom's event on our Facebook page and Discord.
          - Ongoing.
        - Print new discord invites.
          - Ongoing.

        ## [BLU]
        - Send a reminder to door at .
          - Done.
        - Advertise the Cam Hall Quiz Night.
          - Ongoing.
        - Email door about enforcing the clubroom rules.
          - Ongoing.

        ## [OKC]
        - Look into hiring professional cleaners for the couches.
          - Ongoing.

        ## [LMH]
        - Look into where we can get a vertical banner.
          - Ongoing.
        - Make a PayID with Westpac.
          - Done by [MPT].

        # New equipment
        - Talked more with [FVP] about a replacement?

        # Drinks and Snacks
        - The drink machine has been refilled.

        # External Entities

        ## Mail
        - [BLU] hasn't checked the mail.

        ## Guild, SOC
        - Busy Bee!
          - Too many door members? Lots just sat there with nothing to do.

        - Tenancy Meeting

        - SOC Meeting (tonight; 2021-08-18)

        ## Meeting with Guild Staff
        - 

        ## Other affairs

        # Events

        ## Minecraft Speedrun
        - 

        ## IET Networking
        - 

        ## BHP Hackday
        - Has someone told them our answer?

        - Followup on asking emkay if BHP would like to do a Q&A.

        ## VR Event 2
        - Monday week 6 4pm? 
          - May be too short notice
          - After is mid-sem break which we were going to try avoid this time to see turnout of midsem vs in sem
        - Paid $5 pizzas ordered?

        ## Cam Hall Quiz Night
        - The questions are coming along nicely.
        - Unigames and UniSFA have recieved their prizes and done prize photo hype.
        - We should do that.

        ## Redacted
        -

        ## Tech Talks
        - [MPT] did Linux Desktop.
          - Had a low attendance, but gained interest from those there and a couple who couldn't make it.
          - Considering running it again, probably after mid-semester break.
        - Ben to do Unity next monday (week 5).
        - [MPT] will do Git in week 6.
        - We should send out a call for more tech talks.

        # General Business
        - Door Application: Daniel Ledovsky.

        - Create a digital receipt database
          - Currently hard to look through the treasurer draws or photos from 10 peoples phones when needed
          - [MPT] has a document feed scanner that might be helpful for this that can be borrowed.

        - [BLU] motions to: Budget $85 to buy another controller.