[committee] Committee meeting - 2 Hour Warning

[committee at ucc.gu.uwa.edu.au]

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# Committee meeting - 2 Hour Warning

A Committee meeting will be held today at **19:00** unless otherwise stated.


The meeting will be held online at https://meetings.ucc.asn.au/ - fallback plan: UCC Discord voice / Discord and IRC text

## Agenda for the upcoming meeting
        --------------------------------------------------------------------------------
        
        ## Confirmation of minutes from previous meeting
        
        ## Motions by circular
        
        - [MPT] moves that we budget $181.50 for O-Day stall cost + GST
            - Motion passed 7:0:1
        
        Committee Reports
        =================
        
        ## President's Report
        - Working through various requests required to set up beginning-of-semester
          events (EMPs, bookings, authorizations, etc.)
        - Actually ordered the webcams
        - Attended the Tenancy meeting today at 5pm
        - Spoke with Gavin from Monash WIRED about a proposed union of computer clubs
          from campuses around Australia
        - We have some outstanding correspondance from corporates looking to 
          collaborate/sponsor
        - Expressed our willingness to collaborate on another joint camp to Unigames
          and UniSFA
        
        ## Vice President's Report
        
        ## Secretary's Report
        
        ## Treasurer's Report
        
        ## Fresher Rep's Report
        
        ## OCM Reports
        
        --------------------------------------------------------------------------------
        
        Machine Technical Reports
        =========================
        
        ## Servers
        
        ## Network
        
        ## Desktops
        
        ## Misc.
        
        --------------------------------------------------------------------------------
        
        New equipment
        =============
        - Reolink webcams have been ordered
            - Reminder to [MPT] to get final price for the minutes
        
        Drinks and Snacks
        =================
        
        --------------------------------------------------------------------------------
        
        External Entities
        =================
        
        ## Mail
        - Not checked since last week
        
        ## Guild/SOC
        
        ### Tenancy
        - [MPT] attended Tenancy meeting
        - [insert things that [MPT] knows here]
        
        ## Other Affairs
        - Had call between [MPT], [TEC] and Gavin from Monash WIRED
        - TL;DR they are contacting clubs and aiming to start a loose union of
          computer clubs from universities around Australia
        
        Events
        ======
        
        ## O-Day
        - Form submitted
        - [MPT] has filled out a pink slip, just need another exec signature then we
          can hand it in to Guild Finance to pay for our stall
        - Flyer and poster planning - discuss
        
        ## Fresher Welcome
        - Loft booking requires SOC approval because it's techincally after hours
            - ACTION: [MPT] to forward email request to Eleanor
            - Then EMP can be completed and submitted
        
        ## AGM
        - GCMR booking and EMP confirmed
        - Facebook event has been posted
        
        ## Joint Camp 2021
        - Expressed interest to Unigames and UniSFA
        - Proposal is to set up a preliminary three member subcommittee to handle
          initial setup and booking/deposit, then punt organization to our respective
          committees next year and appoint new reps after our AGMs
        
        - [MPT] moves that:
            - UCC joins the Joint Camp 2021 subcommittee; and
            - UCC appoints [MPT] as the club's representative
        
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        Action Items from previous meeting
        ============================
        
        
        
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        General Business
        ================
        
        - [MPT] Discuss cleanups for 2021, subject to planned Guild busy bees
        - [MPT] Is it time for us to revise our COVID safety plan?