[committee] Committee Meeting 2021-07-06 16:00 - 24 hour reminder

[root]

Confirmation of previous minutes.

# Committee Reports

## President's Report


## Vice President's Report
- Went to subcom meeting, reported below
- On a personal note, things are finally moving with my studies again
    - Yay!
- Responded to emails from UniIT Cybersecurity about our SSH setup
    - Have been responding and consulting with wheel
- Showed Kelvin (Guild staff (IT & some facilities stuff)) and Lauren (Guild
  OH&S) around when they came to inspect the machine room
  - See info below in Guild section

## Secretary's Report


## Treasurer's Report


## Fresher Rep's Report
- Went on a massive food run! We have stuffed the cupboards filled with junk for all our gamer needs.
  - Malteasers and Kinder was very popular and we are almost out already.
- Had to test a bucnh of the vending machine slots with odd shaped snacks... I'm sorry [LMH], good luck reading through dispense logs.


## OCM Reports


# Machine Technical Report

## Servers

## Network
- Queries received from UniIT about our SSH server setup
    - [MPT] discussing with IT rep
    - Have been consulting with wheel before replying
    - ACTION: [MPT] respond to last email from end of last week

## Desktops

## Miscellaneous


# Action Items From Previous Meeting

## [TEC]


## [MPT]


## [APA]


## [HET]


## Other


# New equipment
- Donation of two NVIDIA 7xx series graphics cards by [muckguppy]
    - [MPT] moves we accept the donation

# Drinks and Snacks

# External Entities

## Mail

## Guild, SOC
- Tenancy busy bee and consulatation dates are out
    - First date is Monday 5 July
    - Busy bee 12pm - 1pm, consutation 1pm - 2 pm
    - Unigames is running a club clean up on the Saturday beforehand (3 July)
    - [MPT] recommends we run ours at the same time
        - Discuss with other CH clubs
        - Probably too short notice to make mandatory for door members
        - We should also decide on what to do for future dates and make
          clean-up events for those, too

- Machine room status
    - Kelvin and Lauren from Guild staff came to inspect machine room
    - Have received follow up email forwarded from Chloe (Tenancy chair)
    - Some issues have been identified in writing
    - Need to follow up, believe most productive method would be organizing a
      meeting directly with relevant Guild staff
    - ACTION: [???(TBA)] to contact and propose meeting time
    - We should gather and analyse our options beforehand    
    - ACTION: [???(TBA)] start options document and begin analysing

## Other affairs
- Our ACNC Annual Information Statement is due before 30 June (next week)
    - ACTION: [MPT] to follow up with [BLU] and [LMH]
    - ACTION: [BLU][MPT] Complete 2020 AIS with financial info from [LMH]

# Events

## Quiz night

## Redacted
- Pricing structure and theme agreed to by all clubs as per last meeting
- Subcommittee has all the key info from the venue
- EMP is submitted, waiting for Guild Events to progress
- Everyone to think about preparing advertising

## Tech Talks

# General Business 

- [BOB]: can we please get the couches professionally cleaned, or new couches?
    - [MPT]: Investigated some options
    - Option 1: New couches ~$1,000 (priced 2 seater + 3 seater from IKEA)
    - Option 2: Professional couch cleaning ~$150 (quick quote of $30 per seat)
    - Option 3: Hire upholstry cleaning machine ~$70 ($43.60 for 24hr hire from Bunnings + $10.50/bottle cleaning solution)
        - Could spread hire cost out with other clubs if we do cleanup on Saturday
- [EGG]: Some way to dispense things from the vending machine without charging an account would be useful for testing new snacks in the slots.