[tech] [wheel] GUILD.uwa.edu.au and GU.uwa.edu.au

[James Andrewartha]

Hi Steven,

I'm not on committee but I figure promptness is of the essence so I'll 
reply now, others may follow.

On Mon, 11 Dec 2023, Steven Lim wrote:

> As per my previous communications with James earlier this year, please be advised:
> 
>  1. The gu.uwa.edu.au subdomain is now authoritative internally on the UWA DNS service Infoblox (2. From my email with James
>     from 22/2/2023) and we have cleaned up a number of stale\legacy records in the root of that subdomain
>  2. The Guild server that was hosting this subdomain will shortly be decommissioned by the Guild IT Support
>  3. The Guild has approved the decommissioning\consolidation of gu.uwa.edu.au to guild.uwa.edu.au
>  4. Unless a valid business reason can be provided, UniIT will commence deprovisioning of the gu.uwa.edu.au subdomain, in
>     preference for retaining the single subdomain guild.uwa.edu.au, in early 2024
> 
> To this end, could the UCC group take actions to consolidate and update your systems to support the decommissioning of
> gu.uwa.edu.au by the end of January 2024 or no later than the end of February 2024.

The clear business reasons for not decommissioning ucc.gu.uwa.edu.au 
include it being actively used by members for email, over 480 received 
externally in the past two days. All our internal services, including AD, 
use ucc.gu.uwa.edu.au, which will be a pain to rename/rebuild. Our website 
has existed for over 20 years and would result in many broken links.

We don't care about gu.uwa.edu.au except that it is the link in the chain 
to ucc.gu.uwa.edu.au which we care about deeply.

Thanks,

-- 
# TRS-80              trs80(a)ucc.gu.uwa.edu.au #/ "Otherwise Bub here will do \
# UCC Wheel Member     http://trs80.ucc.asn.au/ #|  what squirrels do best     |
[ "There's nobody getting rich writing          ]|  -- Collect and hide your   |
[  software that I know of" -- Bill Gates, 1980 ]\  nuts." -- Acid Reflux #231 /


> 
>  
> 
> This initiative will affect records for:
> 
>  *  The gu.uwa.edu.au – owned by the guild
>  *  www.volunteering.gu.uwa.edu.au – owned by the guild
>  *  proxy.gu.uwa.edu.au – owned by the guild and external (Cloudflare) only
>  *  Mooneye.ucc.gu.uwa.edu.au (130.95.13.9) – owned by the UCC
>  *  The following subdomains and children – owned or supported by the UCC
>      +  ucc.gu.uwa.edu.au
>      +  unigames.gu.uwa.edu.au
>      +  unisfa.gu.uwa.edu.au
> 
>  
> 
> Apart from mooneye, the remaining records and subdomains also exist in guild.uwa.edu.au.
> 
>  
> 
> If you have any comments\concerns, please feel free to contact me directly to discuss.
> 
>  
> 
> Thanks
> 
>  
> 
> --
> 
> Steven Lim
> 
> Manager System Administration
> 
> University IT   •  B658 R206, M463, Perth WA 6009 Australia
> 
> P +61 8 6488 2970  M +61 4 3856 1173  •  E steven.lim at uwa.edu.au (inc Teams)
> 
> C https://uwa.zoom.us/my/stevenjlim
> 
> The University of Western Australia
> 
> UWA on Facebook  UWA on Twitter  UWA on Youtube  UWA on Linked In  UWA on Instagram
> 
>  
> 
>  
> 
> From: James Arcus <jimbo at ucc.asn.au>
> Sent: Wednesday, February 22, 2023 1:39 PM
> To: Steven Lim <steven.lim at uwa.edu.au>
> Cc: Kelvin Lee <kelvin.lee at guild.uwa.edu.au>; UCC Wheel Group <wheel at ucc.asn.au>
> Subject: Re: GUILD.uwa.edu.au and GU.uwa.edu.au
> 
>  
> 
> Hi Steven,
> 
> Happy to meet at a time that suits you. I am busy this Friday (helping the club with O-Day) but am available the rest of this
> week and next week.
> 
> I've had a review of the attached records. So I can get this email out now, I'll follow up with a second email with my notes in
> more detail.
> 
> For context though, in the past, UCC co-managed the Guild's IT infrastructure, but that is no longer the case (save for our
> delegation and a couple of clubs who we continued to assist with hosting - Unigames and UniSFA). The call on what to do with the
> root of guild/gu ultimately lies with the Guild/Kelvin, though based on our experience managing the zone - many of the records
> you've identified date back to when UCC was more involved - I'm happy to provide further information and recommendations on
> collapsing it/pruning old records.
> 
> Cheers,
> 
> James Arcus
> UCC Systems Administrator
> 
> On 20/2/23 10:32, Steven Lim wrote:
> 
>       Hi James (and to a lesser extent Kelvin)
> 
>        
> 
>       We’re currently reviewing DNS for all UWA sub-domains with the aim to identify stale\redundant records and remove
>       these. James, I will be contacting you again at a later date to discuss records in ucc.gu.uwa.edu.au
> 
>        
> 
>       I have attached a list of records for your review. I have made some notes against records in guild.uwa.edu.au, but
>       these appear to be the same for records in gu.uwa.edu.au.
> 
>        
> 
>       GUILD-GU Records.xlsx is a list of all records in external facing Cloudflare DNS, but may also have implications for
>       cleanup in internal Infoblox
> 
>       GU-ResourceRecords.csv is a list of records in the root of gu.uwa.edu.au in Infoblox, internal facing only
> 
>        
> 
>       As part of this work, I’d also like to also
> 
>        1. Collapse\decommission gu.uwa.edu.au into guild.uwa.edu.au…I’m not sure the values for retaining 2 subdomains
>           that appear to be doing the same thing
>        1. Worst case if GU is being retained is to create GU as a forward or alias to guild.uwa.edu.au
>    2. Reclaim the root guild.uwa.edu.au sub-domain as a primary authoritative zone in our internal DNS service Infoblox
>    1. Happy at this stage to leave ucc.guild.uwa.edu.au as delegated
>  3. Discuss requirements to retain the following as delegated subzones. Our preference is to either collapse or
>     decommission these
>  1. Unigames.guild.uwa.edu.au\ Unigames.gu.uwa.edu.au
>  2. Unisfa.guild.uwa.edu.au\Unisfa.gu.uwa.edu.au
>  3. Ucc.gu.uwa.edu.au
> 
>  
> 
> James, if you could
> 
>  1. Review the list of records in both spreadsheets and advise what can be deprovisioned asap. Note, we can only action
>     the records in Cloudflare and the root of guild.uwa.edu.au
>  1. We will cleanup Infoblox and Cloudflare for records in the root of GUILD and GU subdomains
>  2. UCC will need to cleanup GU records in Infoblox delegated to mooneye.ucc.gu.uwa.edu.au 130.95.13.9
>  2. Arrange a meeting to discuss the points outlined above, or advise a suitable time for me to arrange a meeting with you
> 
>  
> 
> ta
> 
> --
> 
> Steven Lim
> 
> Manager System Administration
> 
> University IT • B658 R206, M463, Perth WA 6009 Australia
> 
> T +61 8 6488 2970 • M +61 4 3856 1173 • E steven.lim at uwa.edu.au
> 
> The University of Western Australia
> 
> UWA on Facebook  UWA on Twitter  UWA on Youtube  UWA on Linked In  UWA on Instagram
> 
>  
> 
> 
>