[ucc-announce] Update on the clubroom, and more

[Timothy]

Dear UCCans,

Over the past week, there have been several important developments. This email is a long one, but also an important one for the club. There are four thing we need to communicate with you:
An update on the new clubroom offer

The Appeal — we need you!

Closure of Cameron Hall

New LinkedIn group

1 The new clubroom offer
On Tuesday (2020-03-17) the committee met to discuss the new clubroom offer in Guild commercial space. We decided that acceptance of the offer would only be suitable if the following conditions could be met:

UCC will be guaranteed a space until the next relocations
The room satisfies basic power, networking, and security requirements

This room is of sufficient size that we can retain our equipment

Amendment to the current Tenancy Allocation Outcome, which stated that no space would be offered

Unfortunately, despite repeated attempts to establish further communications with the Societies Council following the offer, we failed to receive a response. Without the opportunity to discuss these matters, and with the appeals deadline closing, we felt it was not possible to accept this offer; particularly as no details had been formally presented. Hence, on Friday, the committee submitted a letter to appeal the original Tenancy decision which stated that UCC would not be offered a clubroom for the 2020-2022 allocation period.

2 The Appeal — we need you!
We have just submitted the first substantive appeal. For your interest I have attached the following documents:
Our original application

Tenancy’s response

Our appeal

Should this appeal fail, rest assured that there are other layers we can move to, but we really want this to succeed.

Given the recent closures of University and Guild spaces such as Cameron Hall, any decisions regarding the future of UCC’s tenancy may not be known for some time. This means there will be time for you to help.
It would be much appreciated if you could write a statement in support of UCC. Should you do so, consider mentioning aspects such as
The impact the club has had on you personally

The value you think the club provides to students in general

The necessity of a room for the club

Consider sharing such a letter to the following groups:
The Tenancy Committee

The Guild Executive

cc: committee-only at ucc.asn.au

This is a pain, so click here for a pre-addressed email (mailto:president at guild.uwa.edu.au,vp at guild.uwa.edu.au,secretary at guild.uwa.edu.au,chair at guild.uwa.edu.au,soc-vp at guild.uwa.edu.au,soc-treasurer at guild.uwa.edu.au,soc-president at guild.uwa.edu.au?cc=committee-only at ucc.asn.au).

Every email bolsters the case that UCC is a valuable club which deserves a clubroom.
If you are a UCC alumni then consider also sending the email to Guild Development and Alumni Relations at development at uwa.edu.au. For UCC alumni, you may also consider writing to,
Alumni Relations: alumnirelations at uwa.edu.au

Guild Development: development at uwa.edu.au

Convocation: convocation at uwa.edu.au

3 Closure of Cameron Hall
In response to the COVID-19 situation, the Guild has announced that it is taking the following steps to protect the health and safety of students:
Cancelling all events

Closing all Guild spaces (i.e. Cameron Hall)

Postponing tenancy allocations

This decision is set to be re-evaluated in six months, which is around the time of Guild Elections. Until that time, it this means that:
You will be unable to access Cameron Hall

The tenancy allocation will be put on hold

Moving forward, we will be ramping up our online events, and thanks to [TRS] we have meetings.ucc.asn.au (https://meetings.ucc.asn.au) available for member use. To quote the landing page, this is an “open-source web conferencing server. You can create your own rooms to host sessions, or join others using a short and convenient link.”

4 New LinkedIn group
While separate to all of the drama above, UCC now has a LinkedIn group, in addition to a re-vamped 'company' page.
UCC LinkedIn Page (https://www.linkedin.com/company/universitycomputerclub/)

UCC LinkedIn Group (https://www.linkedin.com/groups/13844386/)

This should provide another avenue for UCCans to keep in touch long after leaving the club :)

This is a tumultuous time for UCC. We will continue to endeavour to keep you abreast of the situation, though with the six month tenancy postponement, the time pressure has considerably lessened.
Stay well,
TimothyVice President UCC

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