[Unigames] Unigames Minutes Wednesday 27th May

[Ruisi Chen]

UNIGAMES COMMITTEE MEETING (WEDNESDAY 27TH MAY 2015)

Meeting open, 1:11PM (Monday 2PM Sarah time)

REPORTS

President

·         Cameron hall ball was good, 10/10 would ball again

·         EMAS DJ’s were good, we payed a lot of money for them to practice
sets, lol

·         Escape hunt tonight, will try to run another escape hunt event
next semester if this one goes well and they want us back (UPDATE: IT WENT
WELL AND WE’RE DOING IT AGAIN)

·         Camp is un-redacted, buy tickets, it will be rad

·         Need to organise exactly who is responsible for what

·         Update mailing list

·         Bards of tuney games is a thing, hurrah

Vice President

·         Only responds to dice babe from now on

·         Dice came, some issues, mostly good, problems to be resolved

Treasurer

·         Semester 1 grants are due this Friday, will do with Steven

·         Got an email about SOC online banking, need to fill out form
(what Jen wants, she gets)

·         Dice buy calculations ended up being lower than we thought it
should have been because of exchange rates, we should have made $139.79,
but we will get this back by selling dice. Currently down $95.79. And
missing ~$155 because of payment bounces (Steven to sort).

·         Posted on gatekeepers page re: how to handle selling dice (7
polyhedral set - $10, 10 d10 set $13), please follow instructions

·         Masquerade surprisingly ran at a profit (What is happening? We
blame America.) UniSFA has ticketing issues to sort out, if they sold 10
tickets each club should make ~$14 profit, if they sold 17 tickets, each
club should make ~$65.

·         Ball was good, catering was fun (thanks Ruisi)

·         Camp got approved, get excite. 6 people have signed up, $600 in
the kitty.

·         Elusive galaxy trucker has been reimbursed for all parties,
+$88.25

·         Taken out escape hunt money to pay for that

·         Total: $4150.11

·         Got a new job #toogood

Secretary

·         I don’t remember what I’ve done

·         Did food for #notaball (shoutout to Jen, Panya, and Rowan)

·         Went to camp meeting with Jen and Sarah

·         Bought stuff for mask making, cannot find receipt (RIP $53)

·         Only slightly late to meeting today (thanks Transperth)

·         BOARDGAMES THIS FRIDAY :D

Librarian

·         Steven is 10/10 dice babe

·         Going to class 2k15 has impeded new entries to library catalogue

Fresher Rep

·         I didn’t die, I am back babes

·         Donald and I are certified safety safe

·         Got recommended couples counselling by safety safe man

·         ½ dice buy is here, it will get here

·         Hype for tuney games, forgot how heavy my guitar is, ty sarah for
lift

·         Who are freshers?

NEW ACTION ITEMS

·         Jen + Steven: Semester 1 grants

·         Steven: Solve dice buy issues

·         Jen + committee: Guild online banking

·         Jen + Rowan: Masquerade money

·         Ruisi: Boardgames night

·         Winslade: New library catalogue entries

·         Ruisi + Steven: Contact clubs for charity vigil

AGENDA

Camp

·         Will be awesome, get keen, buy tickets

·         Attendee info package has been sent out, know the rules and
responsibilities

Ball

·         Happened with profit

·         #notaball

·         Get other clubs involved next time, sorry

Escape hunt

·         Tonight, starts 5PM (HAPPENED)

Boardgames

·         FRIDAY 3PM – 8PM

·         Taylor suggests Letters from White Chaple for next bookbuy, bring
up at next bookbuy

Wargames

·         Kieran had many medical issues, poor babe

·         Still tried, but people did not do things

·         It will happen.

GM panel

·         Run one at camp

·         In progress, usuals may be suspect, want Leonard as panellist as
that would be cool

·         To poll members on preferred theme

Charity Vigil

·         Ruisi and Steven to rep Unigames on Vigil Committee

·         Need to get Vigil Committee up and running ASAP

·         UCC, UniSFA, UWAnime, UWASCA, and panto and UDS involved if they
want to be involved

·         As science union if they’re doing a thing, also if they want to
be involved

·         Send out sponsor letters etc. ASAP

·         Need to set out multi-club event guidelines

·         Ideal date: Friday-Saturday 25th – 26th September (weekend
heading into study break)

Tactics

·         Such bros, such good sponsors

·         Will share their events to Unigames, shameless plugging because
they are actually fantastic and we love them

Borrowing regulations

·         In the event where members cannot use Cameron Hall as a venue to
run their campaign (because the clubroom, loft and stairwell is in use
etc.), no more than 20 dice may be borrowed for use outside of Cameron Hall
for a period of 24 hours subject to the approval of 1 committee member [NOT
GATEKEEPER] (who should notify committee via Facebook). Any Unigames member
can borrow dice subject to these rules, we trust you all, but with any
Unigames resource, you are liable for the cost of replacement in the event
of damage or loss of borrowed resource. We gonna count the dice before &
after borrowing, please keep our stuff safe. We have more dice now so we
can do this, obviously we need enough dice in the clubroom for use within
Cameron hall.

Poker night

·         Taylor do the thing

·         Casual card game night

Community service

·         Senior’s home boardgames night

·         Bring up next meeting?

Meeting closed, 2:05PM
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