[Unisfa] UniSFA Committee Meeting Minutes 06/05/2016

[Corin Rowell]

Hi everyone~

I have a confession, I forgot to look at the screenings for this week… I’m sorry… Please check the facebook group instead to find out what’s going to be happening!

Things for your eyes:

- Our new “Book Theme Of The While” starts this Monday and it will be “Wizards and Magic Users”! If you know any good books or comics we have that fit this theme please let someone on committee know. And if you want to write us a review for our super cool review board then do it~

- This Thursday at 5pm in the clubroom, the lovely Cat will be hosting an Arts n Crafternoon where we may be learning how to draw superheroes perhaps (thanks to a handy book called “How To Draw Superheroes”). That should be lots of fun so please come along. Here’s the facebook event: https://www.facebook.com/events/1756834134552661/ <https://www.facebook.com/events/1756834134552661/>

Any with that, on to the minutes~

UniSFA Committee Meeting 06/05/2016


Attending: Toby Joske, Leah Chappell, Corin Rowell, Tim Haig, Reggie Chow, Chris Larson, Patrick Mitchell

Absences: Jake Alexander, Jono Astbury



Agenda

- Committee Reports
- Last Meeting's Agenda Items
- CAMP
- Screenings
- Events
- Shirts
- Moneybox and Lockbox
- Book Theme
- Better Clubrooms and Gardens
- General Business



Begin: 4:55pm



1.	Committee Reports

President

We finally removed the wasp portal, now Batman protects us. Did some things, so many things. Set up the new board (Corin: I’m sorry, I can’t remember what this is in reference to). Leah and Toby cleaned out the brown cupboard. Organised quiz night tables. Toby gave herself too many items this week but did lots of them and it’s chaos. But Leah made some things. Also Toby got a cat and UniSFA is [VERY GOOD] at naming cats.

Vice President

KITTY! Did sponsor crawl, added things into library with reggie after that, went through brown cupboard with Toby. Picked up quiz night prizes with Pat. Gonna do quiz night. Can’t remember other things.

Secretary

I fell over and scraped my leg and pulled my back yesterday so now I am grumpy and sore. I apologise if I am short with anyone. But I got all my action items done… And we need to get all current committee members onto the committee mailing list so I’ll do that.

Treasurer

Haven’t done a lot cos Tim’s been writing reports that’re due soon. Ummmmmm yeah Tim didn’t do much and that’s it.

Librarian

Did sponsor crawl, did book buy, a couple books that were ordered and aren’t in yet but they should be in this week so Reggie’ll go get them. Also, comic shelf is rearranged: categorised by publisher and chronologically and by title. Thanks Chris for helping. Reggie has 3 tests and 3 assignments help.  Free comic book day is tomorrow, go get free comics.

Fresher Rep

Yeah, Chris hasn’t done his stuff cos he’s got a thing. He is prioritising uni work like a good student. Snaps for Chris.

OCM Report - Jake

Jake looks more like an anime vampire antagonist than normal. Quiz night is a thing. Jake hates quizzes. He did book night.

OCM Report - Jono

Jono is defensive about avocados and leaves. Quiz night is a thing. Leah says Jono is perfect and flawless and I’m too tired to ask if she wants to apply that to Jake as well cos she was looking in his general direction (Corin: It’s okay. I still love you, Jake)

OCM Report - Patrick

Did sponsor crawl stuff with others. Got in contact with Jack and got a new book theme of the while sign made up. New book theme will be on Monday.



2.	Last Meeting's Agenda Items

Boy there were a lot of action items from last time, Toby doesn’t expect everyone to have gotten through them yet…
No, Edward, we do not want to go to the tav right now.
Tim is currently looking at the moneybox system and prices, will get back to us on that.
We have the calendar! It’s Tolkien and it’s lovely.
Toby needs to start the search for couches.
Reggie and Chris were the task force for the fresher rewelcome but they haven’t spoken about that. Toby wags her finger, literally oh boy she is being magisterial as fuck. Okay so they will talk after the meeting it’s all good. Toby stops wagging her finger.
We need a meeting for the secret destress task force of me, Toby, and Pat. But that task force is top secret and will not be talked about at all in the minutes. I will remove this bullet point.
Has tim looked into tav party? It’s low priority but he can just ask Quizmittee what quiz night cost and go from there.
Chris needs to laminate posters. They’ll choose which posters to laminate after the meeting


3.	CAMP

Leah forgot to forward the email, but in summary:
Woodman Point is right off the table. We can’t go there because they’re almost completely booked out and the days they are free aren’t over a weekend and we’d be sharing the facility with school children and we’re not okay with that.
DARE got back to Leah, she haven’t looked through pricing yet but they are currently available a lot which is good so there are various weekends to choose from. We only get the whole camp if we book out the entire two bunkhouses which is 72 beds and Leah isn’t sure if we’d be able to make the minimum price.
Lesch is available and cheap and Leah likes them. She will do the maths and post said maths on the committee page at some point but as of right now she thinks Lesch is our best option.
We need to start thinking about: making sure whoever can get RSAs gets them; making sure whoever can get first aid certificates gets them; drawing up an itinerary; and drawing up a code of conduct.


4.	Screenings

This is easier and under control now that we have the big calendar!
People start talking about screenings in small quiet voices that I can’t hear, organising different screenings. Toby says “what a convenient calendar!”
Now, if people have a one-off screening that they want to do they should contact committee to have it put onto the calendar
Patrick! Patrick can make a Facebook event for Nic’s screenings


5.	Events

Sponsor Crawl happened, it was good. Tim wants receipts and he’ll get them later.
Quiz nights’ about to happen. that’s nice.
Toby will set up a destress meeting with the super secret task force that will not be mentioned in the minutes.
The LARP photoshoot happened, bless fLiam and his friends. Ahmed said he’d be the first aid officer for that, which is nice. The only thing we need now in order to submit the EMP is a risk management plan (which Leah will do) and a poster. Either fLiam will do that or Chris will do it if fLiam doesn’t. Also, with LARP, are we doing events around it or not? Maybe… Leah has a rough plan of events like weapons making/screenings/VR/etc, and if anyone has ideas for that week hit Toby up.
Chris makes a poll online about the fresher rewelcome and Toby approves of it.
Toby likes the music UCC is playing. I prefer acoustic. (Me: I am actually typing this whilst listening to The Decemberists’ album “Hazards of Love” and it’s pretty good would recommend)


6.	Shirts

Toby was gonna yell at Jake for not doing a thing with shirts but he’s busy with quiz stuff.
Toby will yell at Jake some other time.
I keep accidentally typing Jake as Kake, sorry.


7.	Moneybox and Lockbox

I say upfront that if we have the same goddamn argument about this subject that we’ve been going over for weeks then I’m not writing minutes for this part, I’m just going to type “BLAH BLAH BLOO BLAH” over and over until a new point is brought up. I don’t care any more. I’m so tired and want to play Zelda games.
Yay there’s no big argument!
Toby’s about to change the code on the brown cupboard so people on committee should keep an eye out for that on the committee Facebook page.
What if our new code is some nonsense word like “CLOOMP”? Maybe yes. That can be our new code. Toby says don’t put this in the minutes. But if our new code is in the minutes then it’s the last word someone would expect! We are so tricksy.
Shall we just replace the lock? I want to replace the lock because I hate it and can never open it and am scared I’ll break it all the time. Some people are okay with the lock. Wasn’t Jake meant to oil it? Yeah… We’ll tell him not to because reasons. Reggie suggests graphiting it. I don’t know what that means but it makes things smooth apparently. Toby thinks its okay right now, it’s just a dodgy lock. It might get replaced, it might not, who knows. A few minutes later, Reggie says we should not graphite the lock that is a bad idea. So we won’t.


8.	Book Theme

We picked one, the theme will be changed on Monday. Please think of relevant books/comics to put on the shelf.
The theme is wizards and magic users! Yaaaaaaaay~
Who wants to put the old reviews in the scrap book? Leah can do th- No, Toby will do it. We can do it on the crafternoon. Good idea, Toby.
Bonus points if you submit a review for the review board on this topic.


9.	Better Clubrooms and Gardens

We have a garden? Hot damn! Yes, it’s a garden of nerds.
Okay so couches. Prema had a couch, but it’s leather sand leather is bad and sticky and gross in summer so meh. Toby may make a post asking if anyone has a couch they want to get rid of. Failing that, Toby wants everyone to keep an eye out for verge collections so we can go curb surfing. There may be one in Subiaco. Hmmmmm. But all the armchairs are pretty dead now so yeah… Couches…
Chris, did you say you had a trailer? He has a trailer. Nice. We may use that trailer for couch-related reasons.
Where shall we put the calendar? Either above the screenings board or [leah points somewhere I can’t see]. We can put it up when we put up more posters.
When is Reggie free to move books? Not this week but next week.
Where shall we put drinks and things? The idea is to move some things from the brown cupboard either to the trash or to the old guard because fuck some things in that cupboard. Then we can move the Wiii U to brown cupboard, drinks to secret cupboard (fix that lock), and books into the cupboards outside the clubroom. Toby is doubtful about space. Leah will show her how much room we have. Shall we put more shelves in those cupboards? Hmmmm. Maybe we can just have trays in the secret cupboard? Hmmmmm. Trays would be expensive and take more time. When Nic brought this idea up last year it was to move anthologies/fanshrines to some other place because people don’t read anthologies and they search via genre so yeah. If we have books in boxes, we could put into Koha what boxes the books are in. If we put the books in the outside cupboard, Leah would prefer shelves and not boxes. But we’d need more shelves because those shelves are high and it’d be a lot of wasted space… Before anything is moved, we need to figure out how it will all work and if everything will fit. Either way, room will be waisted because the cupboards are really deep.
I can’t hear what’s being said, I’m deaf and everyone has quiet voices. Something about books and shelves?
Just looking at shelves isn’t enough, we need to measure things. Reggie says, looking at things, all our books may not fit into the cupboards because we have to move so many of them.
Nic suggests seeing if there’s an empty hallway cupboard we can take possession of, but we don’t think so. We could make a case to Guild about getting more storage space. Shall we look into that? Yeah okay. Because in future we will probably get more books and run out of space again.
Please Reggie look into how feasible, if at all, these things are.


10.	General Business

Chris was talking with Gavin about fresher rewelcome and he wonders if it’d be a good idea to do a joint event with UniGames. Toby doesn’t think so because then it just becomes one of their boardgame nights. We want more members in our club. There can be two events happening next to each other but yeah… A screening and boardgames at same time? Toby would rather we do something then they do something after. That way we can all steal freshers from each other, this is also more crucial to our club as we don’t have things like fresher campaigns to keep people in.
For stuff in the brown cupboard, Nic said the computer in there is the old library computer which we’ve gotten rid of it. Can we replace it? We offered it to UCC and they said no thanks. If we’re gonna get rid of it, we can make an offer on the facebook page saying hey please take this computer if you want it. Toby just wants to make sure that it hasn’t been kept for a reason, like it has records on it or something. But no we don’t think it does. Okay get rid of it then.
Also, a box of radios was in there, but they’re no longer relevant. Leah wants to make a post inviting old guard to come get them if they want them. Leah can be in charge of that.
People maybe wanna use our room for debating over the study break. Tim thinks if we have people in here then he doesn’t see any reason not to let them use it. We’d have to have someone in here anyway. We’re mostly confused about why they want this room? We can email them to find out exactly when/how long they want it for. I can do that. As long as it doesn’t interfere with club business or screenings then it should be okay.
Steam account! Toby wants to buy games. Yaaay. Reggie suggests going to EB games for that because they have a better conversion rate on steam account money. Tim says wait until a Steam sail and buy a bunch at once. Toby is against buying a lot of games at once that we may not play. Can we make a post asking for members’ suggestions? Toby says no, she only wants to buy games if screenings are definitely going to happen. We an ask if people want to plan game screenings, though.


Finish: 5:49pm



Action Items



Everyone - Think of books and reviews on the topic of “Wizards and Magic Users”; Keep an eye out for verge collections and maybe couches.

Someone - Think about RSAs, first aid certificates, itinerary, code of conduct for camp.

Toby - Start search for couches; Organise a super top secret destress meeting; Yell at Jake; Change the brown cupboard code.

Leah - Do the maths about various camp options; Risk management plan for LARP; Make a FB post asking if people want to come get old radios from the brown cupboard.

Corin - Email the debating people to find out what’s up w/ that.

Tim - Ask quizmittee how much quiz night cost; Keep working on lockbox plan.

Reggie - Organise fresher rewelcome with Chris; Look into how feasible our book storage solutions are.

Chris - Organise fresher rewelcome with Reggie; Laminate posters; If fLiam doesn’t make a LARP poster please do it

Jake - Do shirt things and/or get yelled at by Toby.

Jono - You have no action items from this meeting, way to go buddy.

Patrick - Make a Facebook event for Nic’s screening apparently.



——————————————————————————

Have a great day today, everyone!

Corin Rowell
UniSFA Secretary, 2016 ~(=^‥^)_旦~
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